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2006
Collinsville, Oklahoma

City Commission Meeting
Monday June 5, 2006
"Old" Pool Will Not Be Repaired
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The Collinsville City Commission met Monday, June 5th at 7pm (at the City Hall Community Room, 106 N 12th Street) for regular meeting of the City Commission and Municipal Authority.

====== Collinsville Municipal Authority (Agenda): =====

I. Call to Order.

II. Pledge

III. Roll Call. (All Present except Melodie Bateman)
Chairman Stan Sallee ___
Trustee Brad Overholt ___
Trustee Pam Porter ___
Trustee Trent Rogers ___
Trustee Melodie Bateman ___

IV. CONSENT: All matters under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request.

1. Approval of minutes of the Collinsville Municipal Authority Regular Meeting of May 15, 2006.
2. Approval of disbursements and payroll.
3. Approval of supplemental appropriation to CMA fund of $50,000.00; Loan from MESO.
4. Approval of supplemental appropriation to CMA fund of $ 7,296.21; Insurance proceeds from OMAG.
-- Approved


V. BUSINESS

1. City Manager Report -- Pam Polk reported on the following topics

2. City Attorney Report -- Ken Underwood had nothing to report

3. Presentation by Jay Updike, Holloway, Updike and Bellen, concerning Water Treatment Plant and Raw Water Line Study -- (Note: I switched over to the school board meeting as this presentation started so have nothing to report ... and was surprised to hear later that the swiming pool discussion was moved here also (jumped ahead in the agenda to this slot) as the same engineers had evaluated the pool. -- Ted)

4. Consideration and possible action with respect to a resolution 2006-06 agreeing to file application with the Oklahoma Water Resources Board for financial assistance through the Clean Water State Revolving Fund (CWSRF) loan program, with the loan proceeds being for the purpose of financing certain Wastewater Treatment System Improvements; Authorizing professional service agreements; and containing other provisions related thereto.

5. Consideration and possible action pertaining to initiating the process of refunding the Authority's existing Revenue Bonds, subject to final approval by the Authority and City Council at a subsequent meeting. -- I only caught a portion of this discussion after returning from the school board ... but the city did approve initiating this process which basically will send bid packages to banks (including the local banks) for 13 year financing at a hopefully better rate than issuing long term bonds. At least a portion of these funds would be used to help finance the city's utility expansion to the west.

VI. Consideration of any new business, which can be considered an emergency, to come before the Authority not known about or which could not have been reasonably anticipated at the time of posting this agenda.

-- None

====== Collinsville City Commission (Agenda): =====

I. Call to Order.

II. II. Roll Call. -- all present except Melodie Bateman
Mayor Stan Sallee ___
Commissioner Brad Overholt ___
Commissioner Pam Porter ___
Commissioner Melodie Bateman ___
Commissioner Trent Rogers ___

III. CONSENT: All matters under "Consent" are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from consent by request.

1. Approval of minutes of the May 15, 2006 regular meeting.
2. Approval of disbursements and payroll.
3. Approval of Resolution 2006-04 amending fees for ambulance services.
4. Approval of transfer of $12,700.00 from Sales Tax Reserve Fund to CMA Fund for Waste Water Treatment Expansion.
5. Approval of supplemental appropriation to Gen Fund of $ 22,646.26; Insurance proceeds received from OMAG.
6. Approval of supplemental appropriation to Gen Fund of $ 5,142.86; Grant monies from the Department of Agriculture.
7. Approval of supplemental appropriation to Gen Fund of $ 3,400.00; Insurance proceeds received from State Farm.
8. Cemetery Deeds: Nancy Creel (1 space); David L. or Delcy L. Dunham (2 spaces); Scott Owens Sheffield (2 spaces); Jackie Cochran (1 space); Steven C. Leslie (2 spaces); Stan & Betsy Branen (4 spaces) Delmer and/or Betty Hignite as joint tenants with right to survivorship (2 spaces); Merline Danderson (2 spaces); Tommy Loving (4 spaces).
-- Approved

IV. BUSINESS

1. Recognition of achievement given to Elizabeth Sullivan, EMS Director.-- The State Of Oklahoma (via a proclamation authored by Sen. Randy Brogdon) and the City of Collinsville continue to honor Elizabeth and the entire Collinsville EMS organization for their outstanding work. (Previous coverage)

2. Consideration and possible approval of Resolution 2006-05 approving participation in the Metropolitan Tulsa Home Consortium and Authorizing Mayor to Execute a Home Investment Partnership Act Consortium Agreement. -- approved ... Collinsville has been a member since 1997 when the group formed which is currently 17 local cities (Broken Arror being the largest) and several county governments (Tulsa County being the largest). Examples were given of several older (low-income) Collinsville homes being improved up to HUD standards with funding from this group.

3 Consideration and possible action concerning development of Collinsville Park Community Center. -- the board approved proceeding with construction of a new building to replace the burnt-out Kiwanis hut. Vision 2025 funds will be used in the range of $33,000 to $40,000. (previous coverage: committee & demolition)

4. Consideration and possible approval of Ordinance 780 relating to part 4 chapter 1 animal regulations; amending the title of the article and sections 4-121 through 4-151 of the code of ordinances. -- approved ... the basic change being updating all the wording to include cats (had been primarily dogs before). Although not covered by this ordinance, Commissioner Pam Ported requested the city set their policy on vicious dogs as soon as possible.

5. Consideration and possible approval of emergency clause pertaining to Ordinance 780. --approved

6. Consideration and possible approval of Ordinance 784 CZ-163 a Zoning Text Amendment requiring Board of Adjustment approval for RD Zoning requests in RS-3 Zoning Districts. --- this item was skipped as it deemed that this was already covered by state laws.

7. Consideration and possible approval of emergency clause pertaining to Ordinance 784. --n/a

8. Consideration and possible approval and acceptance of PFPI'S pursuant to Collinsville Subdivision Regulations.

A. Discussion, review and acceptance of PFPI's related to a Final Plat containing 2.1 acres m/l and located at the NW/C of W. Prairie St. and S. 22nd St. (abutting the Stonegate Addition) in Section 30 T22N R14E. -- approved

B. Discussion, review and acceptance of PFPI's related to a Final Plat containing 3.50 acres m/l and located south of N. 27th St. (E. 143rd Ct. N.) and west of the western boundary of Stonegate Estates-street, water, sewer, drainage and electric installed in Section 30 T22N R14E. -- approved

9. Consideration and possible approval of Ordinance 785 amending occupational tax for retail package stores. -- The tax was reduced to $600 (from $900) as that was max allowed for cities under 5000 population.

10. Consideration and possible approval of emergency clause pertaining to Ordinance 785. -- approved

11. Consideration and possible appointment of Ward I Planning Commissioner. -- defered to later meeting

12. Consideration and possible appointment of Ward IV Planning Commissioner. -- Jim Price was renominated by Mayor Sallee and approved by the commission.

13. Consideration and possible appointment of Ward IV Board of Adjustment Member. -- Ron Scott was renominated by Mayor Sallee and approved by the commission.

14. Consideration and possible approval of Downtown Neighborhood Vision 2025 Budget. -- approved ... bookkeeping update to allow payments to continue

15. Consideration and possible action concerning fireworks and Fourth of July celebration. -- with donations ($3000 from GRDA and $400 from ONG) the commission set the amount for fireworks at $4300 and the location as city park ... but left the date at either Monday July 3rd or Tuesday July 4th to check neighboring town's plans and possible change to the commission meeting originally posted for July 3rd. The City manager will select the date soon and release for publication. Pre-fireworks activities in the park are also being planned.

16. Discussion and possible action concerning city pool. -- I missed this discussion as it was moved earlier in the agenda while I was at the school board meet ... but a second hand report indicates that leaking expansion joints, exposed rebar, electrical issues, etc... were of such magnitute that repairs would be deemed major enough to cost more than $100,000 including the need to upgrade for ADA handicap access ... so the commission opted to not put additional funds into the almost 50 year old pool but shift towards getting a new pool funded and built. (previous coverage)

17. Presentation of FY 06-07 Budget Draft to the Board of Commissioners and consideration and possible approval of nomination of Budget Committee (Public Hearing to be held 6/15/06). -- City staff has a budget ready for review by Mayor Stan Sallee and Commissioner Pam Porter.

V. EXECUTIVE SESSION (from 9:15 to 9:45pm) ... no action taken on return to open session.

1. Consideration and possible action to go into Executive Session to discuss and possibly take action on the following:


A. Confidential communication with the City Attorney regarding ONG franchise because disclosure of negotiations would seriously impair the ability of the public body to proceed in the public interest as allowed by 25 O.S. §307(b)(4).

B. Discussion concerning selling of real property located in Settle's 2nd Addition Lot 5 Block 1 as allowed by 25 O.S. §307 (b)(3).

C. Discussion of the appraisal of real property located at: 122 N 12th St as allowed by 25 O.S. §307 (b)(3).


VI. Consideration of any new business, which can be considered an emergency, to come before the City Commission not known about or which could not have been reasonably anticipated at the time of posting this agenda. -- Pam Porter thanked the city employees responsible for Ridgelawn Cemetery as she said she had received several compliments on how nice it looked this Memorial Day weekend.

VII. ADJOURNMENT. TIME:

POSTED 6/2/06 Karen Randell-Clark, City Clerk

IF YOU REQUIRE A SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT PLEASE NOTIFY CITY HALL BY 3:00 P.M. ON THE DATE OF THE MEETING.

Elizabeth Sullivan
(EMS Director)
GRDA and ONG Donations Supplement City Fireworks Display