School Board Meet
June 23, 2014

HS Construction RePlan OK'd
Link to previous
school board news.

Link To Agendas on School Web Site.

Collinsville Public Schools
1902 West Maple
Collinsville, OK 74021

All persons interested in attending the Special School Board Meeting for Collinsville Public Schools, Independent District I-6, should make plans to attend the meeting at the following date, time and place to wit:
Date: June 23, 2014
Time: 7:00 p.m.
Place: Education Service Center, 1902 West Maple, Collinsville, OK 74021

The following items will appear on the agenda at the above scheduled meeting to wit:
NOTE: The Board of Education may discuss, vote to approve, vote to disapprove, vote to table or decide not to vote on any item on this agenda.

1) Call to Order and Roll Call of Members.
2) Record of Members Present and Absent. -- All Present (Stout, Ostrander, Johnson, Morrison, & Reed)
3) Requests to Address the Board. -- none
4) Reading of Minutes – June 2, 2014 Regular Board Meeting. -- Approved
5) Approval of Purchase Orders and Payment of Purchase Orders – FY2014 General, Building Funds, Sinking Funds, and All District Funds - Approval of Budgets, Reports, Allocations and Investments. -- Approved
6) Presentation by Chad Brewer of Brewer Construction on the Updates of the Building Projects. -- Brewer had met independently with the each board member earlier in the week so this discussion was brief. Upper elementary construction continues on schedule. Only two slab pours remain. The gym and some classrooms slab was poured Saturday. Steel is up for some classrooms. Site work continues (including some large drainage pipes). The unfinished drainage system has worked well during the recent rains.
The revised high school floor plan was presented and should be ready to go out for bids in about a week for the site work and demolition portion. And the remaining portion of the project will go out for bids later. The target being to have the site ready before students return mid-August. $5.4 million is still the base bid target. An alternative bid for additional square feet for the new commons area might push the budget limits , but the board can decide on that alternative after bid results are known.

7) Presentation by Mike Stacy of The Stacy Group on the Updates of the Building Projects. -- Stacy explained the main difference in the revised high school plan is less square footage. The main discussion with the board was still wanting to reduce from the current 3 high school lunch periods down to just 2 and to stay at that level for several years of potential growth. High School Principal Jon Coleman indicated he would need seating for a minimum of 350 students at one time to stay under 3 lunch periods. Stacy indicated the base bid would allow ~370 students (with round tables and more with long tables).
8) Discussion and Possible Vote to Approve the Changes to the High School Building Project. -- Approved, the board was still apprehensive about the reduced space but agreed the bids must go out now to get the project underway soon after the recent delays.

9) Discussion and Possible Vote to Approve Group Life Insurance for Collinsville Public School Employees. -- (Tabled without discussion) ... one more item needed further investigation.
10) Discussion and Vote to Approve Activity Fund Fundraisers. -- Approved
11) Discussion and Vote to Approve Certification of School District Treasurer. -- Julie Crutchfield was approved and sworn in. (Julie will also be the Director of Finance .. see item 33).
12) Vote to Approve Certification of Encumbrance Clerk for FY15. -- Stacie Byrom was approved
13) Vote to Approve Purchasing and Receiving Agent for FY15. -- Melanie Garrett was approved
14) Vote to Approve Certification of Activity Fund Custodian and Co-signers for FY15. -- Melanie Garrett was approved (with Lance West & Julie Crutchfield as co-signers)
15) Vote to Approve Minutes Clerk and Assistant Minutes Clerk for FY15 -- Melanie Garrett was approved (with Stacie Byrom assisting)
16) Discussion and Vote to Approve School District Permission to Invest Policy. -- Approved
17) Discussion and Vote to Approve Transfer Activity Fund Monies to General Fund, Independent District I-6, Treasurer -- Approved (~$16K ... "with every penny needed" in the general fund based on early indications of state funding in coming year.)
18) Vote to Approve Certificate and Order of Board of Education to County Clerks and County Treasurers of Tulsa County, Rogers County, and Washington County. -- Approved
19) Discussion and Vote to Approve the Collinsville Public Schools Three Year Technology Plan. -- Approved (only minor changes from previous plan by Larry Meece)
20) Vote to Approve Memo of Understanding with Tulsa Technology Center for FY2015 School Year. -- Approved (plan similar to previous years with same fees. Expect more use of E22 virtual classes as well as "8th-Floor" training. Wendell Johnson indicated he and Terry Due had toured the new tech campus at Owasso and stated "it will serve us well".)
21) Discussion and Vote to Approve the Deregulation Application for Collinsville Alternative School for FY2015. -- Approved (the deregulation is required because of the non-standard hours at alt-ed, which allows students to have early-day jobs and also able to use the best teachers after the normal HS hours end. The Collinsville Alternative school is a model for others and allows many students to graduate that might not otherwise.
22-23) Proposed Executive Session to Discuss Hiring of personnel, Pursuant to Section 307 (B) (1) of the Open Meeting Law, O§, O§, so that the Board May Return to Open Session and Vote to Hire or Not Hire personnel.
24) Vote to Convene in Executive Session.
25) Vote to Acknowledge Return of Board to Open Session. (7:58-8:58pm)
26) Executive Session Minutes Compliance Announcement. -- Discussion only, no action taken
27) Discussion and Vote to Approve Superintendent’s and Assistant Superintendent’s Recommendation to Hire or Not Hire Classified Personnel for FY 2015. -- Approved (the recommendation to rehire all classified support personnel)

28) Resignations: -- Accepted
a) Natalie Bird- MS Science and Social Studies Teacher
b) Debbie Gottschalk- HS English Teacher
c) Sharlotte Perez- HS Spanish Teacher

29) Hiring: -- Approved
a) Kristina Kay Birkenfeld- Kindergarten Teacher
b) Denise Louise Gates- Kindergarten Teacher
c) Brooke Foster- 3rd Grade Teacher (will actually be 4th grade)
d) LeAnn Nicholson- MS Science Teacher
e) Paige Margwarth- MS Math Teacher
f ) Rachel Kemper- 1st Grade Teacher (CHS grad)

30) Discussion and Vote to APPROVE Lease/ Purchase Agreements for FY15. -- Approved
a) OME (Oklahoma Mailing Equip) 1 Annual Payment. -- Stamp machine ~$1K
b) Coke Lease -1 Year -- from Coke sales in district
c) RCB – ESC Building Payment 1 Annual Payment -- ~$40K ... 8 more years
d) JD Young- Copier Maintenance Lease -12 Payments -- $5500/mo
e) American Bank of Ok- Bus Lease – 1 Annual Payment. -- ~$78K ... 3 more years

31) Discussion and Vote to Accept Workers’ Compensation Bids for FY2015. -- Approved (only one bid received ... and increased over last year)
32) Discussion and Vote to Approve the Support Personnel Working Agreement for FY2015. -- Approved -- Julie Crutchfield and Joyce Hodge were the points of contact for this discussion/negotiation with the following 5 items changed:
* Paychecks will be spread over 12 months (with smaller checks during school year to cover summer ... with same yearly total)
* Two existing $600 stipends will also be spread out over the regular checks during the year (instead of separate checks)
* Remove $20 fees to use personal days
* Step increases ... warning that they might not happen (to preserve jobs) if budgets down significantly
* Reduced employment probation period (& corresponsing partial benefits) from 3 to 1 year
(One more item was being discussed with support personnel but did not reach conclusion in time for this board meet. Certified personnel discussions are next)

33) Discussion and Vote to Approve Changes to the Collinsville Board of Education Policy Book. -- Approved
* Teacher evaluation "Tulsa Model" goal setting form will be added as procedure after the TLE policy.
* Global wording changes for Director of Finance instead of Business Manager ... and Superintendent's designee instead of assistant superintendent.

34) Assistant Superintendent’s Report. -- Lance West reported on these topics:
* Janitorial services bid sheet ready ... and janitorial services will include HS athletic facilities ... after Cindy Shannon knee surgery
* Sally Bowman's HS classroom moved to new location in preparation for demolotion work at high school this summer.
* Additional hallway ceramic floor tile at CHS

35) Superintendent’s Report. -- Terry Due reported on these topics:
* Building projects moving in right direction ... was good decision to move all early grades to single location ... will simplify transportation and other logistics
* June 24th vote is huge for Oklahoma schools
* And in his final school board meeting as superintendent:
-- Thankful for his 28 years here
-- One of key changes he noted was improvement in facilities
.. from "worst" to "much improved"
-- Had great principals that hired great teachers .. supported by excellent school board members who each had their own strengths
-- Thanks to the board and administration (including Julie/Special Ed & Jim/Athletics) and support staff
-- business department "facelift" next year is due
-- continue transparency
-- "Bear with Mr. West" & the rest ... as finances will continue to be a struggle ... hired the right person (Lance)
-- Teacher have cleaned their own rooms in the past when no custodial budget ... hope it doesn't come to that again
-- Control what we can
-- Appreciates the opportunity ... and we are headed in the right direction

36) Announcements.
* Connor Crutchfield named to baseball All-State team (game July 29th)
* All-State Wrestling July 30th (Steltzlen & Hardings)
* Coaches Hall of Fame activities July 27th (Tulsa) ... including Terry Due's induction

37) Adjournment.

This notice being given and displayed by the authority of the School Board of Independent District, I-6, acting by and through the undersigned.
By: ________________________________

Terry Due, Superintendent of Schools
Posted this 20th day of June 2014 at 12:00 p.m. on the door of the Education Service Center at 1902 West Maple, Collinsville, OK 74021.

Ted Wright comments in purple

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Ted Wright -- last update 6/20/2014 (& 6/24)
(SchoolBoardJune23Special.html) -- Copyright 2014 -- Collinsville, OK
High School Construction Project Modifications

Several New Hires

Terry Due's Final Meet As Superintendent

2014 School Board
Meeting Dates
Jan. 8, 2014
2nd Wednesday
Feb. 10, 2014
2nd Monday
Feb. 19th Noon Special - Wednesday
Mar. 10, 2014
2nd Monday
April 7, 2014
1st Monday
April 30th Noon Special - Wednesday
May 5, 2014
1st Monday
June 2, 2014
1st Monday
June 23rd 7pm Special - 4th Monday
July 7, 2014
1st Monday
Aug. 4, 2014
1st Monday
Sept. 8, 2014
2nd Monday
Oct. 6, 2014
1st Monday
Nov. 3, 2014
1st Monday
Dec. 8, 2014
2nd Monday
Next School Year (2014-2015) -- (the text version is outdated after 2/10/2014 changes to bad weather days -- check back for updates when available -- Ted) -- a new graphic version was added below 4/10/2014
From Terry Due's Retirement Reception Which Preceeded the School Board Meet June 23rd
State Representative Earl Sears priased Terry Due's contributions to public education.
Mayor Bud York read a city proclamation noting Terry Due's accomplishments.
Teresa Brown thanked Terry Due on behalf of the Chamber of Commerce.
State Senator Rick Brinkley also addressed the group gathered to honor Terry Due Monday June 23rd.
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