Collinsville Public Schools
1902 West Maple
Collinsville, OK 74021

All persons interested in attending the Regularly Scheduled School Board Meeting for Collinsville Public Schools, Independent District I-6, should make plans to attend the meeting at the following date, time and place to wit:

Date: June 2, 2014
Time: 7:00 p.m.
Place: Education Service Center, 1902 West Maple, Collinsville, OK 74021

The following items will appear on the agenda at the above scheduled meeting to wit:
NOTE: The Board of Education may discuss, vote to approve, vote to disapprove, vote to table or decide not to vote on any item on this agenda.

1) Call to Order and Roll Call of Members.
2) Record of Members Present and Absent. -- Stout, Ostrander, Reed, (Johnson arrived during item 8), and Kevin Morrison after item 4 swearing in
3) Swearing in of the New Board Member Kevin Morrison, Seat #2 --> (see photo)

4) Requests to Address the Board. -- None
5) Reading of Minutes – May 5, 2014 Regular Board Meeting -- Approved
6) Approval of Purchase Orders and Payment of Purchase Orders – FY2014 General and Building Funds All District Funds - Approval of Budgets, Reports, Allocations and Investments. -- Approved
7) Discussion and Vote to Approve Activity Fund Fundraisers. -- Approved, smaller list than during year .. with band, ECC & XC fundraisers mentioned

8) Presentation by Brewer Construction Management and The Stacy Group on the High School Project.

The school board was not pleased with the results of the May 22nd CHS Improvements bids received ... nor the lack of written details presented at this board meet by The Stacy Group and Brewer Construction. More details below ...but the bottomline is the received bids were roughly $2 million higher than estimated and construction start will be delayed at least a month for a rebid with a scaled back project to stay within the approved bond budget. In contrast, the status report for the new upper elementary project had things going well with 1/3 of slab poured and some steel aready going up,.

The number of bidders (May 22nd above) for the high school project was significantly lower than the crowd at the (Feb. 6th) upper elementary bid opening.

Mike Stacy & Chad Brewer were still trying to explain details at the table with board members after a lengthy discussion. Some of the proposed changes for a rebid of the high school improvements project include less square feet in the kitchen and locker room areas, deferred drainage and existing roof interface issues, replan of MEP (mechanical, electrical, and plumbing) upgrades and interfaces with existing systems, seating only one side of practice gym, switch to rollout seating in old gym with less storage space underneath but more floor space for sports and portable stage when retracted. The new proposal would have 1800 sq ft (down from 2700) but no fewer classrooms. And the new simplified bids would hopefully be within the ~$5.4 milion anticipated the first go-round (instead of the ~$7.4 million in bids just received) -- Ted Wright

9) Discussion and Vote to Approve Changes of the District Board of Education Policy Book. -- Tabled without discussion
10) Discussion and Vote to Join or Not Join OSSBA for the 2014-2015 School Year. -- Approved
11) Discussion and Vote to Accept Paper Bid for FY2015. -- Approved, the low bid of Admiral Express (and includes deliveries to each campus rather than just 1 as in previous years)
12) Discussion and Vote to Approve Surplus Not Needed by the District. -- Approved, list including old golf bags.

13) Proposed Executive Session to Discuss Hiring of Personnel, Pursuant to Section 307 (B) (1) of the Open Meeting Law, O§, so that the Board May Return to Open Session And Vote to Hire or Not Hire personnel.
14) Vote to Convene in Executive Session.
15) Vote to Acknowledge Return of Board to Open Session.
16) Executive Session Minutes Compliance Announcement.
-- In Executive session from ~8:05pm to 10:45pm

17) Discussion and Vote to Approve Superintendent’s and Assistant Superintendent’s Recommendation to Hire or Not Hire Certified or Classified Personnel for FY 2015. -- Approved, recommendation to rehire all

18) Resignations: -- Accepted (plus 2 more under new business)
--a) Tara Howard- MS Math
--b) Sherry Collins- MS Math
--c) Nicole Peoples- ECC Para

19) Discussion and Vote to Approve Changes to Current Open and Emergency Transfers for 2014-2015. -- Approved
20) Discussion and Vote to Set Special School Board Meeting for Late June 2014. -- Approved (7pm meeting set for Monday June 23rd ... after 6pm reception for Terry Due's retirement)

21) Assistant Superintendent’s Report. -- Lance West reported on these topics:
* Some summer repairs planned, more reflooring, some classroom conversions and prep for construction
* Janitorial supplies bid list has just gone out and janitorial services list will go soon

22) Superintendent’s Report. -- Terry Due reported on these topics:
* Education Foundation Golf Tournament Monday June 9th (at Greens in Owasso)
* 3rd CHS graduation at TU went well
* Connor Crutchfield named to OCA Baseball All-State

23) Announcements. -- July 27th Hall of Fame Ceremony for Terry Due (in Tulsa)

24) New Business: (if any, of an emergency nature or that was not known at the time the agenda was posted).
* -- Accepted: 2 resignations received after agenda released
----- Karen Rowden (CMS Librarian) ... taught 47 years ... retiring again
----- Sarah Brightmire (Wilson Paraprofessional)
* Approved the rejection of the (too high) bids received for high school improvements (see discussion under item 8 above)

25) Adjournment. ~11pm

This notice being given and displayed by the authority of the School Board of Independent District, I-6, acting by and through the undersigned.

By: ________________________________
Terry Due, Supt. of Schools

Posted this 30th day of May 2014 at 12:00 p.m. on the door of the Education Service Center at 1902 West Maple, Collinsville, OK 74021.

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