City Commission Meeting -- June 16, 2014 -- Collinsville, OK -- www.cvilleok.com

PUBLIC NOTICE OF MEETING
CITY OF COLLINSVILLE
REGULAR MEETING AGENDA
June 16, 2014 5:30 P.M.
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order.

2. Invocation.

3. Flag Salute.

4. Roll Call. -- Present: Jerry Garrett, Larry Shafer, Mayor Bud York, and Brad Francis & (Absent: Melodie Bateman)

5. Consideration and possible action relating to a request for Commission approval of the Consent agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

--A. Approval of June # 1 Payroll in the amount of $51,410.74.
--B. Approval of Claims in the amount of $58,887.60.
--C. Approval of Minutes from May 29, 2014 Special Meeting, May 29, 2014 Work Session and June 2, 2014 Regular Meeting.
--D. Approval of Budget Amendment # 26 in the amount of $84.52 for EMS run overpayment.
--E. Approval of Budget Amendment # 27 in the amount of $619.99 for Surplus Auction Sales.
--F. Approval of Budget Amendment # 28 in the amount of $300 for refund of opening/closing of cemetery lot.
--G. Approval of Budget Amendment # 29 in the amount of $865 for donations from Cherokee Nation 5k runs.
--H. Approval of Budget Amendment # 30 in the amount of $25.00 for refund on Park Shelter rental.
-- Approved

6. Discussion, consideration and possible action concerning items removed from the Consent Agenda. -- n/a

7. Discussion, consideration and possible action to appoint Dawn Eyler as Park Board member with term expiring May 3, 2018. -- Another candidate will be needed as Ms. Eyler declined the appointment. (If you are interested in serving on the park board, contact Mayor Bud York).

8. Discussion, consideration and possible action to appoint Jenny Walker as Park Board member with term expiring May 3, 2018. -- Approved

9. PUBLIC HEARING – on proposed Fiscal Year 2014-2015 General Fund Budget. -- Typical less than a handful of "public" attendees ... (& most of the questions came from new Commissioner Jerry Garrett). Also note there was a budget work session May 29th ... but I was unaware of it. -- Ted)
* Utility income down (except sanitation) ... weather related this past year ... which has been typical with most communities in the state.
* did not cut services / same number of employees
* animal control officer will take on a few code enforcement duties (tall grass, etc)
* budget is conservative on estimates sales tax revenue in coming year (based on last 3 years results). And only budget 90% of that estimated.
* Some street paving budgeted ($55K) .. assumes Tulsa County assist ... paving by Post Office will be done with grant dollars.
* Commissioer Garrett requested an entry street light (off Highway 20) into Cooper Crossing as a saftey concern

10. Discussion, consideration and possible action to approve Fiscal Year 2014-2015 General Fund Budget. -- Approved

11. Discussion, consideration and possible action to approve Resolution Number 2014-08 regarding to Fiscal Year 2014-2015 General Fund Budget. -- Approved

12. City Manager’s Report. -- Pam Polk mentioned these topics:
* Commissioner Bateman foot surgery will slow her for a few weeks
* Hogs 'N' Hot Rods was successful (June 14th)
* Chamber City Employee Appreciation picnic at park noon July 3rd
* City's Independence Day celebration and fireworks will also be July 3rd ... starting at 6pm
* Pam & Bud York attended a luncheon about 2 weeks ago with the new Miss America. An INCOG sponsored event with her platform focused on childhood obesity.

13. Adjournment.

PUBLIC NOTICE OF MEETING
COLLINSVILLE MUNICIPAL AUTHORITY
REGULAR MEETING AGENDA
June 16, 2014 immediately following City Meeting
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order. -- 5:54pm

2. Roll Call. -- same as above

3. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

--A. Approval of June # 1 Payroll in the amount of $30,582.35.
--B. Approval of Claims in the amount of $346,088.29.
--C. Approval of Minutes from May 29, 2014 Special Meeting, May 29, 2014 Work Session and June 2, 2014 Regular Meeting.
--D. Approval of Budget Amendment # 31 in the amount of $196 for May 2014 State Collected Building Code fees.
-- Approved

4. Discussion, consideration and possible action concerning items removed from the Consent Agenda. -- n/a

5. PUBLIC HEARING – on proposed Fiscal Year 2014-2015 CMA Fund Budget. -- no public comments or questions

6. Discussion, consideration and possible action to approve Fiscal Year 2014-2015 CMA Fund Budget. -- Approved

7. Discussion, consideration and possible action to approve Resolution Number 2014-09 regarding to Fiscal Year 2014-2015 CMA Fund Budget. -- Approved

8. Public Work Director’s Report. -- Phil Stowell reported on these topics:
* Great crowd at Hogs 'N' Hot Rods. 283 entrants (up from 250 last year). City provided polycarts, water, electricity, barricades, etc. Many event photos on City's Facebook.
* New city sanitation truck (see photo above) arrived Friday June 13th and ran first route June 16th. Continued thanks to the outstanding job our trash haulers do in all kinds of conditions. Pam Polk mentioned a recent incident where the trash employees came to the rescue of a resident who had fallen and needed assistance.
* City prep for July 3rd activities in the park

9. Adjournment. -- 6:04pm

POSTED ON CITY HALL BULLETIN BOARD:
DATE: June 13, 2014
TIME: 3:00 p.m.
BY: Angela McGinnis

Ted Wright comments in purple.