CITY OF COLLINSVILLE, OKLAHOMA
Regular Meeting Agenda
April 15, 2013 5:30 P.M.
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order
2. Invocation
3. Flag Salute
4. Roll Call: All Present (Sink, Shafer, Weaver, York & Francis)

5. Presentation of Proclamation to Collinsville High School Wrestling Team.
Many members of the 2013 State Champion CHS Wrestlers attended the start of the city commission meeting as Mayor Herb Weaver read a proclamation in their honor and then shook each hand. This was the team's 3rd trip before the city officials (corresponding to their 3rd straight 5A pair of championships). -- Previous coverage: 2012 & 2011

6. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

--A. Approval of April # 1 Payroll in the amount of $41,256.13.
--B. Approval of Claims in the amount of $33,766.15.
--C. Approval of Minutes from April 1, 2013 Regular Meeting.
--D. Approval of Budget Amendment for Business License refund in the amount of $5.00.
E. Approval of Budget Amendment for reimbursement from Ledford Law Firm in the amount of $27.43.
F. Approval of Budget Amendment for refund of Building Permit in the amount of $25.00.
G. Approval of Budget Amendment for Monthly Revenue Rescue Payment in the amount of $2,234.48.
H. Approval of 2013 REAP Contract in the amount of $40,000.
I. Approval of AT&T U-Verse Extension Agreement.
-- Approved

7. Discussion and possible action concerning items removed from the Consent Agenda. -- N/A

8. Report from Police Chief Jimmie Richey. -- Chief Richey discussed these topics:
* Police Station upgrades complete (new lights most recently)
* Partnering with high school to improve safety. Capt. Boggs will also be on site there a few days each week. Might expand plan to other campuses later.
* New 800 MHz radios for the fire department have arrived but still need to be programmed and installed. This would put the fire department on the same system with the police that switched to 800 MHz several months ago to match other local & state agencies. Might take about 60 days to complete the switchover.
* Cliff Jones (from the water dept) is now the animal control officer. Updating policies.
* Over 300 "visitors" to the new city jail each full year so far and 64 so far this year. Having own city jail has saved many hours per prisoner driving to/from Owasso before the jail was completed in Jan. 2011 (with the old city jail burned in the Dec. 2001 city hall fire).
* Thanks to the local agencies (police and fire) as well as neighboring communities dealing with the April 7th plane crash in downtown. The federal agencies that worked the scene here complimented the local agencies for their help.

9. Discussion and possible action to approve Resolution Number 2013-03, a Resolution of the City Commission of the City of Collinsville, Oklahoma establishing policies and guidelines for the Charter created Personnel Board of the City. -- Approved. New wording to clarify the board members' role. City Attorney Ken Underwood indicated the board's role is to ensure city employees are disciplined fairly and not for for political or personal reasons.

10. City Manager’s Report. -- Pam Polk reported on these topics:
* Budget process continues
* Commend police and fire for their handling of the April 7th plane crash (FAA Letter)

11. Adjournment.

---

COLLINSVILLE MUNICIPAL AUTHORITY, OKLAHOMA
Regular Meeting Agenda
April 15, 2013 immediately following City Meeting
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order

2. Roll Call -- All present

3. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

--A, Approval of April # 1 Payroll in the amount of $27,039.25.
--B. Approval of Claims in the amount of $248,907.20.
--C. Approval of Minutes April 1, 2013 Regular Meeting.
--D. Approval of Budget Amendment for Building Permit refund in the amount of $4.00.
-- Approved

6. Discussion and possible action concerning items removed from the Consent Agenda. -- N/A

7. Presentation from Holloway, Updike and Bellen regarding Blackjack Creek Sewer Interceptor and Waterline Improvements Project. -- Dale Seaton described the poor condition of the existing lift station and the recommendation that it be phased out with a 10 inch gravity system (in item 6 below). The area to be upgraded (with new sewer and 8 inch water systems) is east of Garnett (old Hwy 169) and west of new Hwy 169 in the mile north of 126th St. N and extending about a 1/4 mile south of 126th toward the old lift station just north of the Southfork Housing addition(s).

6. Discussion and possible action to approve:

--A. Blackjack Creek Sewer Interceptor Project in the amount of $726,300.
--B. Waterline Improvements Project in the amount of $432,000.
-- Approved. Pam Polk indicated the systems would be partially paid for with existing bond monies. The 2010 Bond (for west sewer improvements) has about a million remaining. A 2009 bond for capital improvements also has over a million left. Utility easements will need to be purchased from 2 property owners. The improvements are expected to allow future developemnts in the general area.

7. Discussion and possible action to approve Engineering Contract with Holloway, Updike and Bellen for Blackjack Creek Interceptor Sewer Project and Waterline Improvements Project in the amount of $85,500. -- Approved

8. Discussion and possible action to approve purchase of Ford F450 for Water and Sewer Distribution Department. To be purchased at State Contract price of $34,430 from Bob Hurley Ford. -- Approved, To replace a 1998 1/2 ton truck with over 100K miles (already in budget to be replaced)

9. Public Work Director’s Report. -- Phil Stowell discussed these topics:
* Steve Tinker has been helping his wife with health issues. Phil has been covering many inspections in Steve's absence.
* Remaining wall braces to be removed from Legion building this week.

10. Adjournment. (~6:05pm)

---

CHS Wrestler Recognition

Police Report

Personnel Board Policies

Truck For Water Dept.