AGENDA
PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE CITY COMMISSION
REGULAR MEETING
MONDAY, JULY 20, 2009 AT 7:00 P.M.
COMMISSION CHAMBERS, CITY HALL, 106 N. 12TH ST.

1. Call to Order. 2. Flag Salute. 3. Roll Call: -- all present
Mayor Stan Sallee _____
Commissioner Pam Porter _____
Commissioner Bud York _____
Commissioner Melodie Bateman _____
Commissioner Billie Reeder _____

4. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of July # 2 Payroll in the amount of $38,244.07.
B. Approval of Claims in the amount of $31,270.61.
C. Approval of Minutes of the July 9, 2009 Special Meeting.
D. Approval of Cemetery Deeds for: Daniel K. or Pamela J. Lemke, 7 spaces; David Eugene Plunk, 1 space; Deborah L. Kerr, 1 space; Virginia Longshore, 2 spaces.
E. Approval of Resolution No. 2009-12 regarding participation in Main Street Programs.
F. Approval of Amended Interlocal Agreement for Regional 911Board.
-- approved with exception of some apparent duplicate fuel charges

5. Discussion, consideration and possible action on items removed from the Consent Agenda. -- n/a

6. First reading, discussion, consideration and possible action to adopt Ordinance No. 835 regarding Flood Damage Prevention. -- reading skipped with emergency vote. Ordinance approved. FEMA had changed several flood plain areas (those mentioned at tonight's meeting were west of town along Highway 20 in 3 additions). Steve Tinker indicated that only one property owner had protested (& was denied by FEMA) the new 2007 maps which added areas to the floodplain. Tinker indicated that changes made during construction of those additions had changed flow patterns which may not have been reflected in the new maps. The city was pretty much forced to accept the new maps to continue getting federal flood insurance, Tinker indicated that an "elevation certificate" could be obtained to reflect an area that may be in the new flood plain but not accurately depicted. (August 2007 link to 90-day review process and 2007 vintage maps still online as of 7/21/2009)

7. Consider a motion declaring an emergency on Ordinance No. 835 for the preservation of public health, peace and/or safety making it effective immediately. -- approved

8. Discussion, consideration and possible action on additional activities and possible street closure for the Annual Tri County Fair. -- approved street closures from 9am-4pm August 22 for Main to alley on: 11th St (by Chamber office); 10th St, North of Main; and use of city plaza on 12th ... for Chamber of Commerce "Family Fun Day".

9. Discussion, consideration and possible action on Street Overlay and Improvements Project. -- no action was taken but the city plan for an asphalt overlay of about 57 blocks of city street was briefly discussed. The list of blocks to be selected is still in works and not yet released. There are an extimated 37 miles of city streets and the recent sales tax increase was to pay for 3.3 miles of overlay. A portion of the discussion involved preserving/repairing the brick streets -vs- overlaying asphalt (or removing asphalt where it covered brick). Again no vote was taken but the discussion appeared to indicate a clear direction to maintain the brick streets we have and find a cost effective way to make repais to them. Temporary asphalt patching is in progress and will continue. (related coverage)

10. Discussion, consideration and possible action on proposed Animal Shelter. -- no action taken but the city manager will solicit proposals to better refine the potential cost of a proposed animal shelter (isolation building) near but not connected to the existing new animal shelter. The newest building would finally allow the old animal structure at the city yard near the Broadway Bridge to be torn down. The city already had ~$17 in the budget for an addition but the plans presented were estimated to cost $31-$35K to fully complete. The discussion turned toward just getting a bare bones building as a first phase but firmer cost numbers were requested before the commission was willing to take action. It was announced that WWAH was nearing it's 300th pet adoption.
(Sample Previous Coverage: Old Shelter + New Shelter + Isolation Shelter Discussion).

11. City Manager Report. -- Pam Polk reported on the following topics:
* Bids have been let on the ultraviolet waster water treatment upgrade with bids due back by Aug. 15th Likey 80% loan / 20% grant but possibly 70/30% for the $670K total.
* Tennis court repair has started. Allowed 2 months to complete.
* Park Board scheduled to Meet July 30th 2pm.
* County Treasurer giving money to city/schools from resales & penalties, etc ... City may get ~$2100 and School ~$8K.
* Pam's son expected home from duty in Iraq about August 8th!!

12. New Business (business which was not foreseen prior to the posting of this agenda.) -- None

13. Adjournment.

POSTED BY: Angela Long -- DATE: 7/17/09 --TIME: 3:00 p.m.

1. Call to Order. 2. Roll Call: -- all present
Chairman Stan Sallee _____
Trustee Pam Porter _____
Trustee Bud York _____
Trustee Melodie Bateman _____
Trustee Billie Reeder _____

3. Consideration and possible action relating to a request for Trustee approval of the Consent Agenda. All matters listed under “Consent” are considered by the Authority Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of July # 2 Payroll in the amount of $22,187.46.
B. Approval of Claims in the amount of $393,490.85.
C. Approval of Minutes of the July 6, 2009 Regular Meeting; Minutes of July 9, 2009 Special Meeting.
-- approved with exception of some apparent duplicate fuel charges

4. Discussion, consideration and possible action on items removed from the Consent Agenda. -- n/a

5. New Business (business which was not foreseen prior to the posting of this agenda.) -- none

6. Adjournment.

POSTED BY: Angela Long -- DATE: 7/17/09 -- TIME: 3:00 p.m.

IF YOU REQUIRE SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 3:00 P.M. THE DAY OF THE MEETING.

Additional comment by Ted Wright (in purple)

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