All persons interested in attending the Special School Board Meeting for Collinsville Public Schools, Independent District I-6, should make plans to attend the meeting at the following date, time and place to wit: Date: Tuesday June 26, 2007 -- Time: 12:00 Noon.
Place: Education Service Center, 1119 West Broadway, Collinsville OK 74021

1) Call to Order and Roll Call of Members.
2) Record of Members Present and Absent. -- all present (Wendell Johnson, Joe Hampton, Steve Stout, Memory Ostrander and Donna Sears)
3) Approval of Purchase Orders and Payment of Purchase Orders - FY2007 General and Building Fund. -- approved (including an additional $3090 & $18493 city electrical charge)
4) Vote to Approve Certification of Encumbrance Clerk for FY08. -- approved: Pat Sunday
5) Vote to Approve Purchasing Agent for FY08. -- approved: Stacy ___?
6) Vote to Approve Certification of Activity Fund Custodian and Co-signers for FY08. -- approved: Pat Sunday w/ Mr. Herald or Due as co-signers
7) Vote to Approve Minutes Clerk for FY08. -- approved: Pat Sunday (& Rita Pate)
8) Discussion and Vote to Approve Activity Fund Fund-raisers. -- none
9) Discussion and Vote to Change Names on Activity Fund Accounts. -- approved (middle school change to Commons instead of gym, home ec program, new ECC playground fund set up, ...)
10) Discussion and Vote to Transfer Activity Fund Monies to General Fund, Independent I-6 Treasurer. -- approved: $6379 from library fines and drivers ed ...
11) Vote to Approve Tulsa Technology Center Student Transportation Contract for FY2008. -- approved (~$146K)

12) Resignations: Diane Kreder, Bus Driver -- accepted

13) Discussion and Vote to Hire or Not Hire Classified Support Personnel for the 2007-2008 Fiscal Year. -- Hiring approved

13) Discussion and Vote to Hire Personnel to Fill Current Vacancies:
--a) Herald Elementary Principal. -- Rachel Chronister was recommended by a selection committee representing administrators, teachers and a parent. They interviewed 3 in-district candidates and 4 from out of district. The selection committee was chaired by Janice Pollard. The board approved the selection and thanked the committee for their efforts. Chronister replaces Tommy Nichols who recently retired.
--b) Classroom Teacher, Wilson Elementary: Kathy Trost
--c) High School English Teacher: Eric Dutton
--d) Speech Pathologist.Michael Paul

14) Discussion and Vote to Approve Lease/Purchase Agreement for FY2008: -- all approved. The Pepsi Contract (with 3 years remaining) had been modified by Pepsi in light of recent legislative changes for on-campus vending restrictions. There will be less incentives for Pepsi products sold but it is still expected to cover much of the lease/purchase on the Pepsi building at the High School (near the baseball field) which has 3+ years remaining on the payment plan. Pepsi is adjusting for an anticipated 40% drop in their products being sold to all campuses. Athletic Director Bill Rule expects the drop to be less than that here as sales were already somewhat restricted here.
--a) Bank of the Lakes - ESC - 12 payments
--b) First Priority Bank - Batting Facility - 1 payment
--c) Tennis Courts at Collinsville City Park
--d) Pepsi Contract
--e) RCB - School Bus - 1 payment
--f) OME (Okla. Mailing Equip), 1 annual payment.
--g-m) 7 copiers, various campuses and payment frequency ... see the school's posted agenda for full list -- Ted

15) Discussion Regarding Honors and Distinction Awards. -- In response to a parent's concern, a survey was done of several local high schools which showed similar policies for cutoff of selection for the senior students' awards. The CHS cutoff is the end of 2nd tri-mester. None of the schools "round-up" for students any fraction below the set levels: Honors (3.50-3.74) and Distinction (3.75-4.0) on a 4.0 grading system: A=4.0, B=3.0, C=2.0 and D=1.0.

15) Assistant Superintendent's Report. -- Terry Due's report:

• CHS track is "unacceptable" in it's current condition
• The track has many "flaws" and has already been "patched" to try to correct some of them. The 8 inch base was done correctly but the final asphalt and 2 top cushioning layers have ridges and flaws. The track looks "OK" from a distance but has been examined by track experts for the school and they agree with the school's and architect's assessment that the top surfaces will need to be redone.
• Another meeting is set for tomorrow (June 27th) with Helterbrand, The Stacy Group, Track-Pro and the school to discuss options to fix the track.

• Excerpts from a 6-22-2007 letter from Michael Stacy (of the Stacy Group Architects) Terry, ... We are currently discussing options with the track manufacturer to repair or replace the track that has been installed. The current installation does not meet specifications and is not acceptable. ... The original specifications called for a latex system from Plexi-pave. After several weeks of excuses and delays, both the general contractor (Heltebrand) and our office were finally able to determine that the installer was no longer an approved installer for Plexi-pave. At this point Helterbrand Builders offerred to pay the difference to go to the more expensive Urethane track surface. ... The system was installed, but not to our satisfaction. We have instructed Heltebrand to develop and present a plan of action that will correct the installation mistakes and provide a full warranty or to remove the system completely and re-install the track. ...

• In contrast to the track, Terry was "very happy" with progress at the new Early Childhood Center (ECC) and says it will be "breath taking" to the parents and students entering for the first time soon. The carpet is now laid in a portion of the building and exterior brick work is completed. Move in is expected in time for August classes.

16) Superintendent's Report. -- Pat Herald's report:

• Comp Time Payments for FY2007 (2 employees have used up hours and will receive comp time: Judy Herald: $86.50 for the year and Brenda Flanary $387 for the year)
• A $15/hour janitorial fee will be charged for non-school use of indoor facilities starting July 1st. After hours school facilities use has caused overtime payments to be necessary for janitorial support. No fees have been charged in recent years. There is also a $100 deposit that has been waived in the past. Joe Hampton recommended all the new policies be printed on a form to be signed by those requesting to use facilities before the actual use so all would be in agreement on the terms up front.
• Rev. Tommy Seals from the Meadowcreek United Church had visited with Mr. Hearld to announce plans for a community outreach mission to provide school supplies to all students (5th grade & below) that have a need.
  

17) Announcements. -- none

18) Adjournment.