persons interested in attending the Special
School Board Meeting for Collinsville Public Schools, Independent District
I-6, should make plans to attend the meeting at the following date,
time and place to wit: Date: Tuesday June 26,
2007 -- Time: 12:00 Noon.
Place: Education Service Center, 1119 West Broadway, Collinsville OK
1) Call to Order and Roll Call of Members.
2) Record of Members Present and Absent. -- all
present (Wendell Johnson, Joe Hampton, Steve Stout, Memory Ostrander
and Donna Sears)
3) Approval of Purchase Orders and Payment of Purchase Orders - FY2007
General and Building Fund. -- approved (including
an additional $3090 & $18493 city electrical charge)
4) Vote to Approve Certification of Encumbrance Clerk for FY08. --
approved: Pat Sunday
5) Vote to Approve Purchasing Agent for FY08. --
approved: Stacy ___?
6) Vote to Approve Certification of Activity Fund Custodian and Co-signers
for FY08. -- approved: Pat Sunday w/ Mr. Herald
or Due as co-signers
7) Vote to Approve Minutes Clerk for FY08. --
approved: Pat Sunday (& Rita Pate)
8) Discussion and Vote to Approve Activity Fund Fund-raisers. --
9) Discussion and Vote to Change Names on Activity Fund Accounts. --
approved (middle school change to Commons
instead of gym, home ec program, new ECC playground fund set up, ...)
10) Discussion and Vote to Transfer Activity Fund Monies to General
Fund, Independent I-6 Treasurer.
-- approved: $6379 from library fines and drivers
11) Vote to Approve Tulsa Technology Center Student Transportation Contract
for FY2008. --
Resignations: Diane Kreder, Bus Driver
Discussion and Vote
to Hire or Not Hire Classified Support Personnel for the 2007-2008 Fiscal
Year. -- Hiring approved
Discussion and Vote
to Hire Personnel to Fill Current Vacancies:
--a) Herald Elementary Principal. -- Rachel Chronister
was recommended by a selection committee representing administrators,
teachers and a parent. They interviewed 3 in-district candidates and
4 from out of district. The selection committee was chaired by Janice
Pollard. The board approved the selection
and thanked the committee for their efforts. Chronister replaces Tommy
Nichols who recently retired.
--b) Classroom Teacher, Wilson Elementary: Kathy
--c) High School English Teacher: Eric Dutton
--d) Speech Pathologist.Michael
Discussion and Vote to Approve Lease/Purchase Agreement for FY2008:
-- all approved. The Pepsi Contract (with 3 years
remaining) had been modified by Pepsi in light of recent legislative
changes for on-campus vending restrictions. There will be less incentives
for Pepsi products sold but it is still expected to cover much of the
lease/purchase on the Pepsi building at the High School (near the baseball
field) which has 3+ years remaining on the payment plan. Pepsi is adjusting
for an anticipated 40% drop in their products being sold to all campuses.
Athletic Director Bill Rule expects the drop to be less than that here
as sales were already somewhat restricted here.
--a) Bank of the Lakes - ESC - 12 payments
--b) First Priority Bank - Batting Facility - 1 payment
--c) Tennis Courts at Collinsville City Park
--d) Pepsi Contract
--e) RCB - School Bus - 1 payment
--f) OME (Okla. Mailing Equip), 1 annual payment.
--g-m) 7 copiers, various campuses and payment frequency ... see
the school's posted agenda for full list -- Ted
15) Discussion Regarding Honors and Distinction Awards. --
In response to a parent's concern, a survey was done of several local
high schools which showed similar policies for cutoff of selection for
the senior students' awards. The CHS cutoff is the end of 2nd tri-mester.
None of the schools "round-up" for students any fraction below
the set levels: Honors (3.50-3.74) and Distinction (3.75-4.0) on a 4.0
grading system: A=4.0, B=3.0, C=2.0 and D=1.0.
15) Assistant Superintendent's Report. -- Terry
track is "unacceptable" in it's current condition
track has many "flaws" and has already been "patched"
to try to correct some of them. The 8 inch base was done correctly
but the final asphalt and 2 top cushioning layers have ridges and
flaws. The track looks "OK" from a distance but has been
examined by track experts for the school and they agree with the school's
and architect's assessment that the top surfaces will need to be redone.
meeting is set for tomorrow (June 27th) with Helterbrand, The Stacy
Group, Track-Pro and the school to discuss options to fix the track.
from a 6-22-2007 letter from Michael Stacy (of the Stacy Group
... We are currently discussing options with the track manufacturer
to repair or replace the track that has been installed. The
current installation does not meet specifications and is not
The original specifications called for a latex system from
Plexi-pave. After several weeks of excuses and delays, both
the general contractor (Heltebrand) and our office were finally
able to determine that the installer was no longer an approved
installer for Plexi-pave. At this point Helterbrand Builders
offerred to pay the difference to go to the more expensive
Urethane track surface. ... The system was installed, but
not to our satisfaction. We have instructed Heltebrand to
develop and present a plan of action that will correct the
installation mistakes and provide a full warranty or to remove
the system completely and re-install the track. ...
contrast to the track, Terry was "very happy" with progress
at the new Early Childhood Center (ECC) and says it will be "breath
taking" to the parents and students entering for the first time
soon. The carpet is now laid in a portion of the building and exterior
brick work is completed. Move in is expected in time for August classes.
16) Superintendent's Report.
-- Pat Herald's report:
- Comp Time Payments
(2 employees have used up hours and will receive comp time: Judy Herald:
$86.50 for the year and Brenda Flanary $387 for the year)
$15/hour janitorial fee will be charged for non-school use of indoor
facilities starting July 1st. After hours school facilities use has
caused overtime payments to be necessary for janitorial support. No
fees have been charged in recent years. There is also a $100 deposit
that has been waived in the past. Joe Hampton recommended all the
new policies be printed on a form to be signed by those requesting
to use facilities before the actual use so all would be in agreement
on the terms up front.
Tommy Seals from the Meadowcreek United Church had visited with Mr.
Hearld to announce plans for a community outreach mission to provide
school supplies to all students (5th grade & below) that have
Announcements. -- none
Posted June 21,
2007 10am at the door of the Education Service Center at 1119 W. Broadway
-- Ted Wright's comments added in purple