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Ted Wright -- last update 7/17/2007
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Copyright 2006-2007
Collinsville, Oklahoma

City Commission Meeting July 16, 2007 City Manager Retained With No Raise

The Collinsville City Commission met Monday, July 16th (at the City Hall Community Room, 106 N 12th Street) for a 7pm regular of the Municipal Authority.

====== Collinsville Municipal Authority (Agenda): =====

1. Call to Order.
2. Pledge
3. Roll Call -- all were present

Chairman Stan Sallee ___
Trustee Trent Rogers ___
Trustee Melodie Bateman ___
Trustee Pam Porter ___
Trustee James Rigdon ___

4. CONSENT: All items listed under the Consent Agenda are deemed to be routine in nature by the governing body. They will be approved by one motion of the governing body. Items on the consent agenda will not be discussed. Any member desiring to discuss an item may request that it be removed from the Consent Agenda and placed on the regular agenda. It will then be considered and discussed.

A. Approval of minutes of the Collinsville Municipal Authority Regular meeting of July 2, 2007.
B. Supplemental Appropriation of $300.00; Donation from Oklahoma Natural Gas Company for the Fourth of July celebration.
C. Supplemental Appropriation of $21.73; Reimbursement from Chief of Police for paper towels.
D. Approval of disbursements and payroll.
-- approved

5. Discussion and action on items removed from the Consent Agenda. -- n/a

6. City Manager Report -- Pam Polk reported on the following topics:

• The city began trash collection today and things have gone OK so far. Not all of the commercial dumpsters are in place yet.
• Gov. Henry will be the speaker at the Tulsa Chamber Wed.
• Another meeting with Community Cablevision on the new agreement to provide service to Collinsville. Will be on next agenda.
• The number of inmates available for city work in Collinsville has been down to eight recently as other communities are competing for the same laborers.
• The city received a $11,720 tree grant last year (which has not yet been used with delays to the TEA-21 work on Main St.). The application for another grant is being prepared.
• The city is behind on mowing due to all the rains. Will up the priority to catch up on this.
• A (small) building is now in place on the pad for the recycling center near the Broadway Bridge (which is still not completed).
• A pre-construction meeting was held for the waste water improvements.
• A meeting was help on planned plaza work.

7. City Attorney Report -- n/a

8. Consideration of any new business, which can be considered an emergency, to come before the City Commission not known about or which could not have been reasonably foreseen at the time of posting this agenda. -- none

9. Adjournment. TIME:

POSTED 07/13/07 by Kelly Young, City Clerk

====== Collinsville City Commission (Agenda): =====
1. Call to Order.
2. Roll call and declaration of a quorum. -- all present

Mayor Stan Sallee _____
Commissioner Pam Porter _____
Commissioner Melodie Bateman _____
Commissioner Trent Rogers _____
Commissioner James Rigdon _____

3. CONSENT: All items listed under the Consent Agenda are deemed to be routine in nature by the governing body. They will be approved by one motion by the governing body. Items on the consent agenda will not be discussed. Any member desiring to discuss an item may request that it be removed from the Consent Agenda and placed on the regular agenda. It will then be discussed and considered.

A. Approval of minutes of the July 2, 2007 Regular meeting.
B. Approval of minutes of the July 9, 2007 Special meeting.
C. Approval of disbursements and payroll.
D. Cemetery Deeds; Louise Frances (1 space), Patricia Ann Anderson (1 space), Sue Wilson (3 spaces), Brenda K. Smalygo (3 spaces).
-- approved

4. Discussion and action on items removed from the Consent Agenda. -- n/a

5. Discussion and possible action concerning 11th Street closure from South of Main to the alley Saturday, September 29 instead of September 1 for the Chamber of Commerce Fall Festival. -- approved

6. Discussion and possible action concerning the closing of Main Street for one hour Saturday, August 25, 2007, beginning at 10:00 a.m. for the Collinsville Tri-County Fair Parade. -- approved

7. Discussion and possible action concerning the use of 12th Street plaza for a dance Saturday, September 29th between the hours of 6 p.m. and 9 p.m. hosted by the Collinsville Round-Up Club. -- tabled -- (the Roundup Club representatives were all at the Pawhuska Cavlecade). The City Manager should be contacted for detail and possibly brought back for further action.

8. Discussion and possible action concerning Ordinance 800 to revise purchasing in the event that competitive bidding is not required when the City Commission of Collinsville Municipal Authority declares an emergency to preserve the health and welfare of the City of Collinsville. -- tabled (City Manager Pam Polk indicated more items would likely be added before bringing this to the commission rather than piece-mealing multiple times) ... same for associated items 9 & 10 below.

9. Discussion and possible action concerning an emergency clause pertaining to Ordinance 800.

10. Discussion and possible action concerning declaring an emergency for purchasing of supplies, materials and services relating to the trash services for the City of Collinsville.

---------- I left at this point to cover the concurrent school board meet --- Ted (made it back for final item below)

11. PUBLIC HEARING: CZ - 167/PUD 3 - Public hearing and consideration of possible approval of Zoning Ordinance 802 on a request to rezone property, generally located in the NE/C of Broadway (146th St. N.) and N. 15th St. consisting of Lot 4 and the West 10ft of Lot 5, Block 34, Collinsville Original Town from RS-3 to OL/PUD for office, commercial and studio use per Section 500.2, 510, 520.2, 900.1, 910, 1011 and 1530 of the Collinsville Zoning Code. The subject property is located in Section 20, Township 22 North, Range 14 East and consists of 15,400 SF or .35353 acres. (See staff report and recommendation). -- approved

12. Discussion and possible action of an Emergency Clause pertaining to Ordinance 802.

13. Discussion and possible action of an Encroachment and License Agreement to allow the use of public right-of-way to meet the minimum parking requirements at 1422 W. Broadway for CZ-167/PUD 3. -- approved on a 3-1split vote

14. Discussion and possible action on the Final Plat for Hollow Creek, a 116 lot subdivision on 104.35 acres located in section 27 of T-22 N, R13 E, Tulsa County, City of Collinsville. Approval of the play document does not constitute acceptance of street and drainage improvements. (See staff report and recommendation).

15. Discussion and possible action to enter Executive Session to discuss and possibly take action on the following:

A. Discuss employment, hiring, appointment, promotion, demotion, discipline, of resignation of any individual salaried officer of employee as allowed by O. S. 25, 307 (B) (1).

1. City Manager Contract.

--- I returned from the completed school board meeting near the end of this session. -- Ted

16. Discussion and possible action concerning Item #15 executive session. -- The Mayor thanked City Manager Pam Polk for her dedication and long hours spent in service to the City in the past year. The commission voted to retain Mrs. Polk but did not offer a raise due to budget constraints (the same as was done with all other city employees).

17. Consideration of any new business, which can be considered an emergency, to come before the City Commission not known about or which could not have been reasonably anticipated at the time of posting this agenda.
-- none

18. Adjournment: TIME:

POSTED 07/13/07 by Kelly Young, City Clerk
-- Ted Wright's comments in purple above.

IF YOU REQUIRE SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 3:00 P.M. THE DAY OF THE MEETING.

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