The Collinsville City
Commission met Tuesday, Jan. 3rd
at 7pm (at the City Hall Annex, 1126 West Main) for
regular meeting of the City Commission and Municipal Authority.
III. Roll Call.
Chairman Stan Sallee ___
Vice- Chairman Brad Overholt ___
Trustee Pam Porter ___
Trustee Trent Rogers ___
Trustee Melodie Bateman ___
IV. CONSENT: All matters under "Consent" are considered by the Authority
to be routine and will be enacted by one motion. Any Trustee may, however,
remove an item from consent by request.
a) Approval of Minutes
of the Collinsville Municipal Authority Regular Meeting of December 19, 2005.
b) Approval of disbursements and payroll.
1. City Manager Report
-- Pam Polk reported on:
Grant ... still considering options
Hall nearing completion ... Jan 13th closure still anticipated but "8am
ready for business on 16th" unlikely as relocated computer systems
may still be being verified Monday after the weekend move.
2. City Attorney Report -- Ken Underwood reported on:
Oklahoma Corporation Commission held a hearing earlier today (Jan. 3, 2006)
and set a new May 1st deadline for the rail way cleanup which has failed
to complete before 2005 deadlines. Concern that the order wording is non-specific
on some structure removal (tanks) and the type of crossing replacement for
to better publish to the public the 3 county polling places before the March
City elections, as they may still be some more familiar with the older city
polling places no longer in use. Other potential future clarifications on
"qualified electorate" and when comissioners must live in their
ward (to include filling time).
3. Discussion, consideration and possible action concerning expanding utility
services West of City. -- The authority approved having
the city manager continue to pursue options for expanding city utilities as
far west as Cooper Mills on Highway 20 west of town. Estimated cost of extending
lines is approximately $400,000 and could be completed in about 6 weeks given
some materials provided by mutual aid from other cities (Mannford, Ponca City,
Pryor, and Stillwater). Some materials are currently limited due to hurricane
shortages. The new housing addition is already annexed but PSO had originally
serviced that area and could still run service and either sell to the city
or collect a franchise fee for the city. $900 would be collected for underground
service at each of the 92 lots. Overall funding for the project would likely
come from low interest loans.
VI. Consideration of any new business, which can be considered an emergency,
to come before the Authority not known about or which could not have been
reasonably anticipated at the time of posting this agenda. --
II. Roll Call. --All present
Mayor Stan Sallee ___
Vice Mayor Brad Overholt ___
Commissioner Pam Porter ___
Commissioner Melodie Bateman ___
Commissioner Trent Rogers ___
III. CONSENT: All matters
under "Consent" are considered by the City Commission to be routine
and will be enacted by one motion. Any Commissioner may, however, remove an
item from consent by request.
1. Approval of Minutes of the December 19, 2005 regular meeting.
2. Approval of disbursements and payroll.
3. Resolution 2006 -01 Authorizing application for R.E.A.P Grant.
4. Supplemental appropriation to 01-510-2210 payment received
1. Discussion and possible action regarding the nuisance abatement at 815
W. Oak. -- Starting with a new set of more lengthy notices
(following the Nov. 21 first
attempt) the commission approved the city manager abating the nusiance
as soon as possible. Ownership of the property is closer to resolution by
Fred Ramsey as Mrs. Longan filed a quit claim dropping her claim. The city
will likely tear down the building and put a lien on the property to cover
2. Consideration and possible
approval of Main Street Consultant Agreement and authorizing Mayor to sign
the same. -- The contract with Keith Franlkin and Landplan
for the TEA-21/ODOT/Vision project on Main Street was approved by the commission
with clarification of certain amounts.
3. Discussion, consideration
and possible approval of closure of a portion of the roadway easement on 12th
Street between Broadway and Main. -- After considerable
discussion about parking, traffic flow, safety and the potential plaza
design, commissioner approved proceesing with closing 12th street at Main
Street on the east side of City Hall but left considerable detail to the city
manager to decide later.
4. Discussion, consideration
and possible approval of revising City Personnel Policy Manual. --approved
with changes such as changing the length of probationary period and vacation
accurement and rollover discussed.
5. Consideration and possible
approval of third nominee to Personnel Board. -- no
action -- interested citizens should contact a city commissioner or official.
6. Consideration and possible
action on appointment of Ward II Planning Commissioner. --
no action -- interested citizens should contact Commissioner Trent Rogers.
VI. NEW BUSINESS
1. Consideration of any
new business, which can be considered an emergency, to come before the City
Commission not known about or which could not have been reasonably anticipated
at the time of posting this agenda.
VII. ADJOURNMENT. TIME:
POSTED 12/30/05 Angela
Long, Deputy City Clerk
IF YOU REQUIRE A SPECIAL
ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT PLEASE NOTIFY
CITY HALL BY 3:00 P.M. ON THE DATE OF THE MEETING.