City Commission Meet -- Nov. 21, 2005 -- Collinsville, OK -- www.cvilleok.com

The Collinsville City Commission met Monday, Nov. 21st at 7pm (at the City Hall Annex, 1126 West Main) for regular meeting of the City Commission, Municipal Authority and Ecnomic Development Authority.

Municipal Authority :
III. Roll Call. (All Present)
Chairman Stan Sallee ___
Trustee Pam Porter ___
Trustee Trent Rogers ___
Trustee Melodie Bateman ___
Trustee Brad Overholt ___

IV. CONSENT: All matters under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request.
a) Approval of Minutes of the Collinsville Municipal Authority Regular Meeting of Nov 7, 2005.
b) Approval of disbursements and payroll.
--Approved

V. BUSINESS

1. City Manager Report.
Pam Polk reported briefly on the following topics:

SK&O Rail Right of Way cleanup -- spoke with Brad Snow Dec 15 date discussed for already late activities. Have seen no activity on crossing repairs which had a Nov 2005 deadline.
Expect hybrid car soon
Nov. 29 Comp Plan meet set with Irving Frank / INCOG
Wilbert Collins will be speaker at Dec Chamber of Commerce meet ... discussing 4 to fix the county
City offices will be closed Thursday & Friday for Thanksgiving
Furniture expected soon for City Hall ... window have caused latest big delay in completing the building.

2. City Attorney Report (Ken Underwood reported in executive session)

VI. EXECUTIVE SESSION

1. Consideration and possible action to go into Executive Session to discuss and possibly take action on the following:

A. Confidential communication with City Attorney regarding pending investigations, proceedings, claims and litigation as allowed by O.S. 25, 307 (b) (4).

· Brown Minneapolis Tank
· Solid Waste Contract Negotiations

2. Possible actions on any item discussed in executive session. -- City authorized mediation with Brown Minneaplois Tank

VII. Consideration of any new business, which can be considered an emergency, to come before the Authority not known about or which could not have been reasonably anticipated at the time of posting this agenda. -- None

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Economic Development Authority :
III. Roll Call.--All Present
Chairman Stan Sallee ___
Trustee Pam Porter ___
Trustee Trent Rogers ___
Trustee Melodie Bateman ___
Trustee Brad Overholt ___

III. CONSENT: All matters under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request.

A) Approval of Minutes of the Economic Development Authority Regular Meeting of October 14, 2005. --Approved

IV. BUSINESS

1. Discussion and possible actions and/or modifications concerning the Economic Development Trust Authority Declaration. --Approved ... representation from the Chamber of Commerce and Collinsville Downtown, Inc. will be added to the City Commissioner members of this recently reactivated authority. The City Manager will likely be selected by the authority as executive director and non-voting member.

2. Discussion and possible actions and/or modifications concerning the by laws. --Approved

3. Discussion and possible action setting Economic Development Authority 2006 meeting dates and times. -- the bylaws currently have noon Wednesday meeting but are subject to change. No action taken.

VI. Consideration of any new business, which can be considered an emergency, to come before the Authority not known about or which could not have been reasonably anticipated at the time of posting this agenda. -- None

City Commission:

II. Roll Call. -- All Present
Mayor Stan Sallee ___
Commissioner Pam Porter ___
Commissioner Trent Rogers ___
Commissioner Melodie Bateman ___
Commissioner (& Vice Mayor) Brad Overholt ___

III. CONSENT: All matters under "Consent" are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from consent by request.
1. Approval of Minutes of the Collinsville City Commission Regular Meeting of November 7, 2005.
2. Approval of disbursements and payroll.
3. Resolution 2005-10 supporting 4-to-Fix propositions scheduled for vote on December 13, 2005.
4. Cemetery Deeds: Aaron Prickett (1 space).
--Approved

IV. BUSINESS

1. Report from Nancy Phelps, Collinsville Downtown Inc.
Nancy reported on-going Main Street activities and grant programs and thanked the city for their continued support

2. PUBLIC HEARING: Consideration and possible approval of Ordinance 770 pertaining to annexation of 39 acres located at the southeast corner of 136th St. N. and 129th East Ave. (First reading November 7, 2005) -- Mayor Sallee (who is associated with this property) excused himself from the proceedings and newly approved Vice-Mayor Brad Overholt presided over this item and the next which were both approved.

3. Consideration and possible approval of emergency clause pertaining to Ordinance 770. --Approved

4. Discussion concerning development of City Plaza area. -- A preliminary concept for a plaza between City Hall and the City Annex building was discussed. 12th Street (which has been closed for months during the City Hall re-construction) would remain closed and a plaza with benches and trees would complement the planned TEA-21 improvements on Main Street. According to City Attorney Ken Underwood, closing the street permanently would require filing a lawsuit to vacate a roadway and notices be sent to citizens and business with possible impact or easement claims. No action was taken. (More Info and Drawings)

5. Consideration and possible action awarding Technology Infrastructure for City Hall and Fire/EMS complex. -- A split bid was approved with computer purchased from Dell but the installation and maintenance provided by Matrix Force.

6. Discussion and possible action concerning abating the nuisance located at 815 W Oak. -- Everyone present agreed that the property was a nuisance and wanted it cleaned up, but with clear ownership of the property in question action has been delayed again. Easton Ramsey (who died in June 2005) had lived on the property but Georgia Longan is also listed as an owner. Fred Ramsey (Easton's brother) would like to clear the property but has not done so due the pending claim of Longan. The City will likely clear the property and place a lien on the property to recover cost. Notices and hearings to allow that process had taken place but City Attorney Ken Underwood believed the required 15 day formal notice had not been given and recommeded the process be started over after he had revewed property ownership documents.

7. Consideration and possible action to approve contract between Metropolitan Tulsa HOME Consortium and the City of Collinsville and directing Mayor to sign the same. --Approved

8. Discussion and possible action to renew Mid Continent Lease for one year. --Approved (Mid Con had not paid for last year yet but has agreed to pay $7200 to cover two years).

9. Consideration and possible action on appointment of Vice-Mayor of City Commission. -- Brad Overhold was approved

10. Consideration and possible approval of third nominee to Personnel Board. -- no action

11. Consideration and possible action on appointment of an "at large" Commissioner to the Planning Commission. -- Brad Francis was approved to fill the spot vacated by Trent Roger's move to the City Commission.

12. Consideration and possible action on appointment of Ward II Planning Commissioner. -- Marlin White has indicated he would like to resign. Action was deferred to a later meeting.

13. Consideration and possible action on appointment of Ward III Planning Commissioner. Ellis Holly was approved for another term on the planning commission.

V. EXECUTIVE SESSION

1. Consideration and possible action to go into Executive Session to discuss and possibly take action on the following:

A. Confidential communication with City Attorney regarding pending investigations, proceedings, claims and litigation as allowed by O.S. 25, 307 (b) (4).

· Tattershall arbitration

2. Possible actions on any matter considered in Executive Session.-- unknown action ... I left to work on other news stories as the meeting lasted hours. -- Ted

VI. NEW BUSINESS

1. Consideration of any new business, which can be considered an emergency, to come before the City Commission not known about or which could not have been reasonably anticipated at the time of posting this agenda.

VII. ADJOURNMENT. TIME:

POSTED 11/18/05 Karen Randell-Clark, City Clerk

IF YOU REQUIRE A SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT PLEASE NOTIFY CITY HALL BY 3:00 P.M. ON THE DATE OF THE MEETING