Board of Education Regular Meeting Monday, November 11, 2019 6:00 PM Collinsville Public Schools
1902 W Maple
Collinsville, OK 74021
The Board of Education may discuss, vote to approve, vote to disprove, vote to table or decide not to vote on any item on the agenda.

1. Call to Order and Roll Call of Members
2. Record of Members Present and Absent -- Stout, Reed, McElroy, Ostrander, Bess
3. Request to Address the Board -- None

4. Consent Agenda: Discussion and Vote Items a) - j) of the Consent Agenda
4.a. Approval of the 10/14/2019 Regular Board Meeting Minutes,
4.b. Approval of Purchase Orders and Payments of Purchase Orders -FY 2020 General and Building Funds , All District Funds- Approval of Budgets , Reports , Allocations and Investments
4.c. Approval of the Activity Fund Fundraisers as Attached
4.d. Approval of the 2019-2020 Comprehensive Exit Report
4.e. Approval of Memorandum of Understanding with Saint Therese Catholic Church for Sheltering and Mass Care Facilities
4.f. Approval of Memorandum of Understanding with Glorious Church Fellowship for Sheltering and Mass Care Facilities
4.g. Approval of High School Virtual Day
4.h. Approval of the Title 1 Committee member 2019-2020
4.i. Approval of the Title II Committee member 2019-2020
4.j. Approval of the Executive Director, Director, Activity Director and Special Services Director Evaluation Forms
-- Approved

5. Building Site Reports
* Boomer/ECC -- Going well; parent-teachers schedules better split - teachers liked; Jana Oder visits going well; trunk or treat over 200 cars; evaluations; can food drive; walk thru past; CEF grants
* Hunt/Herald -- Trunk or treat; 1st graders downtown Halloween treats; over 70 veterans attended Veterans Day assembly today; CEF grants critical; $4700 from Bedlamfundraiser; reading & math assessments; campaign to include others; food drive; Angel tree.
* Stacy/CUE -- Book Fair $11K; Color Run $15K; Chromebooks for teachers; donated lunches for teachers; $9K for outdoor classroom; security cameras for front door; Vaterans Assembly over 120 veterans.
* Bilyeu/6th -- Book Fair successful; Grant Shafer spoke at Veterans Assembly; Fall Field day Tuesday before Thanksgiving; Dan Dillman new treatments - Jen Christian will take over his classroom;
* Bilyeu/6th -- Alternative Education block 2 finiahed; looks better; ping pong table helping on-time attendance.
* Lang-MS -- Book Fair - Leadership kids run events; done with fall sports; basketball & wrestling underway; $500 grant Bertelli.
* Kiker/HS -- ACT scores are down from previous years - testing 1st try computer issues, 2nd try city cut fiber, 3rd try paper&pencil - will work on more ACT prep and tutorials; counselors "beyond school" session; classroom vets speakers; Cardinal Connection - "Good Morning Collinsville" videos; VR lab - every school has visited; STUCO state convention in Ada; FFA Nationals.
* Ken Chtonister -- ~165 bilingual students

6. Discussion of the School Security Updates- Kenny Chronister and Daniel Boggs -- security summits here past two summers with law enforcement and fire outside recommendations -- fencing, entry improvements, golf cart at elementaries; vaping is biggest HS issue - drug dogs don't hit om tobacco, marijuana vaping is also issue, city has upped fines; adding phone app for notifications of active events, purchased by state; walkie talkies soon.
7. Discussion and Approval of Changes to the Collinsville Board of Education Board Policy -- Approved, CNP audit requested wording change
8. Discussion and Vote to Approve the Election Resolution for Seat # 5 -- Approved, Memory Ostrander's seat - she plans to run again (filing Dec. 2-4) -- vote April 7th

9. Directors Report
* Julie Crutchfield -- switching to electronic W-2's.
* Kelly Hamlin -- curriculum, personal development & teachers of the year
* Dale Harp -- staying busy with Special Services, transition meetinf for after HS
* Michelle Janah -- CNP audit for year and half; want to increase participation; national food holidays monthly; decline in free & reduced participants hurting funding (37% from 45%).

10. Superintendent's Report -- Lance West reported on these topics
* Finances OK - mid-tear adjust should be minor
* New buildings in good shape -- just some dirt work left
* 5 planning areas - facilities, tech operations, academic, extra activities - sub committees for each
* Middle School teacher Karen Loewe -- media positive attention:

"Education Matters" Link

11. Proposed executive session to discuss the employment of Certified and Support employees Exhibit A. 25 O.S. Section 307(B)(1).
12. Vote to Convene in Executive Session
13. Acknowledge Return of Board to Open Session
14. Executive Session Minutes Compliance Announcement
-- Skipped executive session

15. Resignation: -- Approved
15.a. Melissa Garrison- MS Paraprofessional

16. Hirings: -- Approved
16.a. EmiLee Newell- ECC - Paraprofessional
16.b. Darren Johnson - Paraprofessional
16.c. Jennifer Dougherty- HS Custodian

17. Announcements: -- Jacy Rule All-State cheerleader. Kevin Jones All-State football coach
18. New Business
-- Approved -- Amy Christian - ECC assistant ECC teacher hire;
-- Approved -- dissolved venturing club established a few years ago ($500 funds moved to robotics)
19. Adjournment -- 7:43pm

By: __________________________________
Lance West, Superintendent
Posted this 7th day of November 2019 at 3:00p..m. on the door of the Education Service Center, 1902 W Maple, Collinsville, OK 74021.