School Board Meet
December 9, 2019

Calandar for 2020-21 Year

Board of Education RegularMeeting Monday, December 9, 2019 6:00PM Collinsville Public Schools
1902 W Maple
Collinsville, OK 74021

1. Call to Order and Roll Call of Members
2. Record of Members Present and Absent -- Stout, Reed, Bess, McElroy, Ostrander
3. Request to Address the Board -- None
4. Presentation and Approval of the Annual Financial Report for FY 2019- Kerry Patten CPA -- Approved, report by Jan Shilling with no adverse opinions but a few minor procedures to address.

5. Consent Agenda: Discussion and Vote Items (h. - i. ) of the Consent Agenda
5.a. Approval of the 11/11/2019 Regular Board Meeting Minutes,
5.b. Approval of Purchase Orders and Payments of Purchase Orders -FY 2020 General and Building Funds , All District Funds- Approval of Budgets , Reports , Allocations and Investments
5.c. Approval of the Activity Fund Fundraisers as Attached
5.d. Approval of the AIDS Curriculum and Update for the 2020 School Year.
5.e. Approval of School Calendar for the 2020-2021 School Year
5.f. Approval of Board Meeting Dates for the Calendar Year 2020
5.g. Approval of the Cardinal Striker Club Sanctioning Application
5.h. Approval of Out of State Travel for MS Band to Branson, MO , March 26, 2020.
5.i. Approval of the Transfer of Funds from the Angel Account to the CNP Activity Fund Account to Pay off Student Debt.
-- Approved - except 5h - band travel which was tabled until later

6. Building Site Reports --
* ECC-Boomer
- Micah Davis is ECC Teacher of Year; Christmas programs at Baptist Tabernacle; Santa Shop.
* Herald-Hunt
- Misty Ragle is Herald Teacher of Year; Reading assessments new tool; Herald Hustle before Thanksgiving raised $21K; art helps with reading skills (Amanda teaching)
* CUE-Stacy
- Kathy Trost is CUE Teacher of Year;
Santa activities including first ever Santa beard removal and ID challenge by 3rd grader; math and reading benchmarks; kids to skating at Thrills & Wheels; Dec. 18th 4th grade to Claremore Veterans; Dec. 19 Christmas Assembly;
* 6th-Bilyeu
- Lori Brown is 6th Grade Teacher of Year;
not much Santa; field day to thank kids; chorus Boar's Heade Feast including 6th grader piano accompanist; Library "book tasting" with manners lesson;
* MS-Lang
- Taylor Wheeler is 7th-8th Grade Teacher of Year;
no Santa; turkey bowling before Thanksgiving by Student Council, 1700 cans collected; letter to soldiers in Korea before Christmas; Dance Dec. 19 with ugly sweaters; Cherokee Language Challenge 2nd & 3rd finish; School Nurse (Brandi Glasscock) very busy: ~28 kids per day receive medication, 5 with seizures, 13 diabetics, 5 cystic fibrous, more meal options; parent survey
* HS-Kiker
- Stacy Dutton is HS Teacher of Year;
also no Santa as students are worried about finals this time of year; 380 were exempt the day before Thanksgiving break (~half); Hometown Christmas program was cancelled; Band winter concert is Thurs Dec. 12, Boar's Head was this past weekend; Angel Trees; security radios have arrived and are being tested; basketball toutnaments this weekend and wrestlers to Mid-American at Enid.

7. Discussion and Vote to Approve the Substitute Salary Schedule -- Approved, raised to be competitive with local schools all competing for same subs (will take effect Jan. 1, 2020)

8. Discussion and Vote to Accept Board of Education Policy Changes
-- Approved, updated wording for service animals (therapy & emotional support) to match new laws

9. Directors Report
* CNP-Janah - Thanks for Angel fund transfer, still not all student debt covered; more meal options for medical allergies - for example gluten free pizza and special diets for special needs; portion control for diabetics (individually specified)
* Financial-Crutchfield - addressing audit concerns raised,: cleaned up process to prevent late tax payment (with penalty), paying teacher retirement will be added to contracts, still searching for least-bad solution to paying teachers mid-month which concerns auditors for paying before services rendered for rest of that month; in good shape for December cash flow

* Student Services-Hamlin - School "report cards" released by State before Thanksgiving -- still assessing
(Gallery: See the state grades of each Collinsville school Nov 26, 2019 - Owasso Reporter)
* Activities-Cantrell - Chorus will sing National Anthem at Tulsa Oilers Hockey Friday

10. Superintendent's Report -- Lance West reported on these topics:
* 2890 current enrollment, up about 120 over last year
* Finances OK
* School calendar, 180 days contracted but in 170s recently ... still planning Fridays off in May / part of April
* Planning "Support Person of Year" - new award

* UCO -vs- Washita wrestling here Jan. 4th (UCO bringing their own mats)

11. Proposed executive session to discuss the Quarterly Evaluation of the Superintendent of Schools. 25 O.S. Section 307(B)(1).
12. Vote to Convene in Executive Session
13. Executive Session Minutes Compliance Announcement
- 7:28 to ~9pm

14. Announcements -- none
15. New Business -- none
16. Adjournment

By: _
Lance West, Superintendent
Posted this 6th day of December 2019. on the door of the Education Service Center, 1902 W Maple, Collinsville, OK 74021.

Ted Wright comments in purple

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-- Copyright 2019
-- Collinsville, OK

CPA Report

Band To Branson In 2020

Substitute Salary Update

2019 School Board Scheduled
Meeting Dates (6pm Meets)
Jan. 14, 2019
2nd Monday
Feb. 11, 2019
2nd Monday
Mar. 11, 2019
2nd Monday
April 8, 2019
2nd Monday
May 13, 2019
2nd Monday
June 10, 2019
2nd Monday
June 26, 2019
July 15, 2019
3rd Monday
Aug. 12, 2019
2nd Monday
Sept. 9, 2019
2nd Monday
Oct. 14, 2019
2nd Monday
Nov. 11, 2019
2nd Monday
Dec. 9, 2019
2nd Monday
2020 School Board Scheduled
Meeting Dates (6pm Meets)
Jan. 13, 2020
2nd Monday
Feb. 10, 2020
2nd Monday
Mar. 9, 2020
2nd Monday
April 13, 2020
2nd Monday
May 11, 2020
2nd Monday
June 8, 2020
2nd Monday
June 29, 2020
5th Monday
July 13, 2020
2nd Monday
Aug. 10, 2020
2nd Monday
Sept. 14, 2020
2nd Monday
Oct. 12, 2020
2nd Monday
Nov. 9, 2020
2nd Monday
Dec. 14, 2020
2nd Monday