Board of Education
Regular Meeting Monday, September 10, 2018 6:00 PM Collinsville Public
1902 W Maple
Collinsville, OK 74021
All persons interested in attending the Regular Meeting School Board
for Collinsville Public Schools, Independent District I-6, should
make plans to attend the meeting at the above date.
1. Call to Order and Roll Call of Members
2. Record of Members Present and Absent -- All
present (Stout, Reed, Bess, McElroy, Ostrander)
3. Request to Address the Board -- none
Consent Agenda: Discussion and Vote Items a. - j. of the Consent Agenda
4.a. Approval of the 8/13/2018 Regular Board Meeting Minutes,
4.b. Approval of Purchase Orders and Payments of Purchase Orders -FY
2019 General and Building Funds , All District Funds- Approval of
Budgets , Reports , Allocations and Investments
4.c. Approval of the Activity Fund Fundraisers as Attached
4.d. Approval of IEP Services Agreement with Tulsa Public Schools
4.e. Approval of Changes to Activity Fund Sub Accounts for FY19
4.f. Approval of Booster Club/PTO Sanctioning Applications for FY19.
4.g. Approval of Alternative Ed Plan for FY19
4.h. Approval of Surplus No Longer Needed - FFA Equipment
4.i. Approval of Gifted and Talented Local Advisory Committee for
4.j. Approval of Out of State Travel Proposal for Chorus for March
Discussion and Possible Action to Accept Bids for Track Resurface
Project -- Approved, $154K bId by General Sports
Services. Will remove existing top layer, make required repairs and
spray on new black surface (black last longer than any color) and
then stripe lanes. 5 year warranty on surface & 1 year on striping.
Using ODOT-Hwy 20 right-of-way funding for this project.
6. Presentation by Brewer Construction and KKT Architects
-- Chad Brewer said site (dirt) work done at CUE and new CHS classrooms
(by 9th annex) and are ready for footing prep.. Band & FFA sites
are still working on dirt. Rebar expected next week for CUE &
steel in October. Working on a few re-bids ... expect lower costs.
Rain delays have been minimal.
7. Building Site Reports
-- ECC/Boomer - Lots of kids (220 kindergarten)
and pickup line is longer. Added buzz-in security. Protective glass
coating by CHS Leadership class. Dibbles reading tests identify individual
students needing additional help.
-- Herald/Hunt -- Loves Dibbles
process ... watching kids grow with personalized instruction to match
their weak areas.... about 2/3 done testing. Smooth start to year
including pickup line. Thank you for extra teachers to keep class
sizes low. New Security. Viral meningitis case handled to keep students
safe and parents informed. Monday attendance was OK after incident.
-- CUE/Stacy -- (Alin at JV football
to see son) but said: off to a great start. Good teams. Test prep.
$7K raised by PTO flags and popcorn.
-- 6th-Alt/Bilyeu -- 11 new faces in building (teachers &
admin). Switched to 7 period days to match HS & MS (computers
/ reading + 4 core). 67 kids in band, 27 in chorus - Samantha Taylor
comes to them. 75 in STEM. 36 in alt-ed (12 are new) ... 10 have graduation
potential this year. Online E2020 instead of OdesseyWare.
-- CMS/Harp -- 7 period days also. Band/chorus numbers up.
New electives. Yearbook year-round now.Mrs. Sheehan to MS and new
leadership class. Outdoor activities class (Mr. Shearer/Tesar) fishing
& bow-arrow, Intro to physics. Art classes are full. Digital media.
STEM now full year. Ben Davis - History of War. Mrs. Vaughn - communications
class. More Chromebooks - math & English. Buzz-in and security
-- CHS/Kiker -- Jennipher Keim to HS. Terri Griffith replaced
Sheehan. Hamilton back. Prickett from MS - algebra II. 23 students
for TCC pre-calc. Enrollment went well Chas Coulter's office moved
to provide interface for councelors. ACT workshop at Skiatook. STEM
student in Tulsa Great Raft Race (won most fun in their division).
Cofee with counselors continues.
Security upgrades -- only one entry point other doors alarmed. Channel
6 Spirit Stick Assembly - kids did great. Channel 8 coming in
October (6am). The Trap rated #2 student spirit group by Fox 23. ~600
kids involved on Friday nights with football, cheer, band, Trap. We
Matter Week - sucide prevention.
8. Discussion and Vote to Approve FY19 Estimate of Needs and Financial
Statements. -- Approved
9. Discussion and Vote to Approve the Contract for Services with Stephen
L. Smith Corp. for FY19. -- Approved
10. Discussion and Vote to Accept Board of Education Policy Changes
· Remove Policy #1.12.1
· Remove Policy #2.2
· New Policy #1.22
· Update Policy # 2.10.1
· New Policy # 2.13
· New Policy # 2.14
· New Policy #3.29
· Update Policy #4.37
· Update Policy #4.48
· Update Policy #5.5
· Update Policy #6.6
· Update Policy #6.16
· Update Policy #6.17
· Update Policy #6.29
· Update Policy #6.30
· Update Policy #6.32
· New Policy #6.41
11. Proposed executive session to discuss the employment of Support
and Certified Personnel. 25 O.S. Section 307(B)(1).
12. Vote to Convene in Executive Session
13. Acknowledge Return of Board to Open Session
14. Executive Session Minutes Compliance Announcement
-- not necessary -- no executive session.
Resignation: -- Accepted
15.a. Christina Humphreys- CNP
15.b. Stacy Osborn- CNP
Hirings -- Approved
16.a. Garrett Adams- Bus Mechanic
16.b. Shelley Allen- CNP
-- Crutchfield -- Community meeting - sucide
-- Hamlin -- ICAP individual plans for syudents
to memtor in HS (start in 6th)
-- Cantrell -- All sports going well & Cardinal Conection providing
live feed of football
18. Superintendent's Report -- Lance West:
* Financial (with raises) ... state aid won't quite cover all benefits.
Friday check first with raises included.
* 2821 total students (up 50). 21-23 students per class in lower grades.
* City utility bills are a concern. Expected LED lighting savings
have been swallowed up by rates / demand issues
20. New Business -- 3 items Approved
* ECC aide resignation -- Amy Hendrix
* ECC aide hiring - Ashley Ward
* TCC concurrent memorandum
21. Adjournment -- 7:50pm
This notice being given and displayed by the authority of the School
Board of Independent District I-6, acting by and through the undersigned.
By: _ Lance West, Superintendent