June 5, 2017,
City Hall Commission Chambers
106 N. 12th Street
1.Call to Order - late start (~5:48pm) due to
audio recording equipment issue.
4.Roll Call -- All present: Garrett, Shafer,
York, Bateman and Francis.
5.Presentation of Don Howland Safety Award to Collinsville Electric
The City Electrical Dept. was honored for yet
another perfect safety record (with no accidents) in 2016. MESO (Municipal
Electric System of Oklahoma, INC) announced the first place in their
safety competition for cities under 10,000 population. MESO General
Manager Tom Rider (green shirt) made the presentation. - (Previous
6.Consent: All matters under Consent are considered by
the City Commission to be routine and will be enacted by one motion.
Any Commissioner may, however, remove an item from consent by request.
A motion to approve the Consent Agenda is non-debatable.
--A. Approval of Minutes from May 15, 2017Regular Meeting.
--B.Approval of Claims in the amount of $89,704.25.
--C.Approval of May 26, 2017payroll in the amount of $49,659.36.
--D. Approval of Interagency Agreement between Tulsa Area Community
Intervention Center and City of Collinsville.
--E. Approval of Contract for Dispatching Services between Limestone
Fire Protection District and City of Collinsville.
-- F. Approval of Budget Amendment # 45 $425,417 Miscellaneous Grants
--G. Approval of Budget Amendment # 46 $500 Refund from Clifford Power.
--H. Approval of Budget Amendment # 47 $596.03 JW Miller Works/Comp
Jay 11-17, 2017.
--I.Approval of Budget Amendment # 48 $16,000 Donations for Memorial
--J. Approval of Budget Amendment # 49 $161,575.67 Vision 2025 Cemetery
--K. Approval of Budget Amendment # 50 $27,000 Vision 2025 Collinsville
--L. Approval of Budget Amendment # 51 $145,812.45 Vision 2025 City
Hall Parking Lot.
--M. Approval of Budget Amendment # 52 $41,252.65 Reimbursement Vision
2025 Veterans Building.
-- Approved except E which was moved to item
7. Discussion, consideration and possible action concerning items
removed from the Consent Agenda.-- Item E (Limestone
Dispatching) was tabled with Commissioner Garrett hoping the rate
could be re-negotiated.
8. Presentation of proposal to increase CMA revenues to meet General
Fund budget deficits.
Shane Woolbright (formerly
with MESO and familar with Collinsville utilities for ~30 years) made
recommendations to the commission to address the current "cash
flow" problem he has been monioring for the past 8 months at
the request of City Manager Pam Polk. I have a page full of notes
from Woolbright's presentation explaining what shape city finances
are in and what should be done ... but will summarize with just his
recommendation to raise the base (flat) fees on utilities (not the
per unit rates) to cover increased city costs and reduced revenue.
He mentioned a $700K CMA deficit and a $200K general fund deficit.
Woolbright said the city has about 3 months of "operating cash"
after a 3 year deficit. He said even with the increases the city would
still be competitive with it's energy competitors (PSO, VVEC, OG&E,
Rural Water, ...) for new housing addition utility customers.
9. Discussion, consideration and possible action to approve Ordinance
Number 915, an ordinance closing a portion of the public alley located
in Section 29, Township 22 North, Range 14 East, City of Collinsville,
Tulsa County, Oklahoma, according to the US Government survey thereof,
said tract of land being more particularly described hereinafter,
and retaining the rights of any holder of a franchise or others determined
by the governing body to have a special right or privilege granted
by ordinance or legislative enactment to maintain their existing utilities,
and retaining the absolute right to reopen the portion of the public
roadway without expense to the municipality. (303 S. 10th Street)
-- Tabled -- In the past a building went beyond
the easement boundry for a potential alley that was never used and
dead ends at the rail tracks just east of 10th street. Commissioner
Garrett asked why the city should just give up the property without
payment (considering the budget issues above in item 9). City Attorney
Ken Underwood said he would need to investigate if the city could
charge for for vacating an easement.
10. Discussion, consideration and possible action to declareAnimal
Control 2001 Ford Truck, vehicle identification number 2FTPF17Z21CA83237
surplus in Police Department. -- Approved
11. Adjournment. -- 7:02pm