City Commission Meeting
June 6, 2016
Drainage Improvement Center 11th-12th

Collinsville City Commission

REGULAR MEETING AGENDA
June 6, 2016, 5:30 P.M.
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order.

2. Invocation.

3. Flag Salute.

4. Roll Call. -- Present: Shafer, York, Francis & Garrett -- (Absent: Bateman)

5. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under Consent are considered to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

--A. Approval of Minutes from May 16, 2016 Regular Meeting and April 12, 2016 Work Session.
--B. Approval of Claims in the amount of $44,794.50.
--C. Approval of May 27th, 2016 Payroll in the amount of $45,908.12.
--D. Approval of Cemetery Deeds: Ted Clark, two spaces; Bud Godfrey, two spaces.
--E. Approval of Resolution Number 2016-05 regarding a lease purchase agreement between the City of Collinsville and DivLend Equipment Leasing, LLC.
--F. Approval of Budget Amendment # 49 $770 Reimbursement Bullet Proof Vest Grant.
--G. Approval of Budget Amendment # 50 $38,068 Reimbursement from Vision 2025.
--H. Approval of Budget Amendment # 51 $484,609.17 Reimbursement from Vision 2025.
-- Approved

6. Discussion and possible action concerning items removed from the Consent Agenda.
-- n/a

7. Special recognition to Captain Daniel Boggs. -- (Previous Retirement Coverage) -- A proclamation was read in appreciation for Capt. Bogg's service to the city and citizens.

8. Presentation on Senior Citizens Meal Program. -- Marie Gilespie reported that the meals program for Collinsville Senior Citizens (at Cardinal Heights) would be ending by July 1, 2016 due to state/federal budgets cuts (at the agency which has provided the meal service for about the past 30 years). As an alternative the Collinsville senior citizens may end up being bussed to a similar program in Owasso for noon meals (which is apparently funded by the City of Owasso). Collinsville had been providing the meals for about 40-50 (including Owasso). There is also concern that the bus and driver future funding. That bus' funding was tied to providing meals (and other transportation such as doctors visits and shopping trips for the seniors). It was not clear what (if anything) the City of Collinsville could do to help, but Marie wanted the city to be aware of the significant change. Gillespie did say that qualified shut-ins would continue to receive meals but they would receive the weeks worth of frozen meals on Monday instead of heated meals delivered daily.

9. First reading of Ordinance Number 902. -- With not all members present to vote on an emergency, the first reading only of item 10 (below) was read by the city clerk (without the emergency clause).

10. Discussion and possible action to adopt Ordinance Number 902, an ordinance accepting, adding and annexing to the City of Collinsville, Tulsa County, Oklahoma, all that certain real estate being more particularly described hereinafter; providing that said real estate shall be part of the City of Collinsville, Oklahoma, and all persons residing therein, if any, and all property situated therein, shall be subject to the jurisdiction, control, laws and ordinances of the City of Collinsville, Oklahoma; directing notification, and declaring an emergency. (West of North Memorial Drive on South side of Highway 20.) -- skipped

11. Discussion and possible action declaring Ordinance Number 902 an emergency for the purpose of preserving the public health, safety and/or peace making it effective immediately upon passage and publication. -- skipped

12. Discussion and possible action to approve Final Plat of Mallard Landing. (6.21 acres North of West Maple on the East side of North 19th Street.) -- Approved -- Jackie and Brady Stephens were present to represent their development of 6 lots (approx. 1 acre each with an existing pond) on the recently cleared property about a block north of Wilson school.

13. Discussion and possible action to approve 2016 Rural Economic Action Plan Contract for drainage improvements from Center to Spring Streets and 11th to 12th Streets in the amount of $60,000. -- Approved, this is for the latest REAP grant to help fund drainage near the postoffice ... it will be combined with several previous grants for the project which is expected to improve the drainage and restore the brick pavement.

14. Discussion and possible action to approve payment of invoice for Sand Volleyball Court at City Park in the amount of $28,500. -- Approved, the work was done by Jamie Wilson, including 24 inches of sand. -- (Previous Coverage - equipment) & (Previous Coverage - GRDA check)

15. Discussion and possible action to approve Collinsville Facility User Agreement. -- Primarily for the newly remodeled American Legion Building ... Tabled after discussing several options on price reduction for citizens -vs- non-citizens and a clause to prevent a group from monopolizing with a long-term standing reservation. Expect civic groups (expecially the Americam Legion) to be exempt from the fees (except cleaning deposit).

16. Discussion and possible action to re-appoint Adam Steidley to Park Board with term expiring May 7, 2020. -- Approved

17. City Manager’s Report. -- Pam Polk reported on these topics:
* About 600 runners in the Moonlight 5K Run here Friday. QB Club & Cherokee Nation thanked city for their help.
* Miss Collinsville(s) competing at Miss Oklahoma this week
* Final touches for the American Legion Building ... expect formal open house later ... with veterans grous involved.
* Hogs "N" Hot Rods this Saturday June 11th
-- Food Court on S. 10th
-- Sale Barn sponsored Stage
-- Sound connected into streetscape sound system on several blocks of Main
-- Sudent performers / model train display / Chamber Bingo / kid zone / ...
* Chamber's summer movies have begun -- each Thursday evening in June (at plaza)
* Saturday July 2 -- Independence Day City Celebration. --
-- parade downtown and activities during the day ...before fireworks
-- covered stage in park
-- new sand volleyball court ready for use
-- Free watermellon
-- Trett Charles Band
-- GRDA partnership
* July 7th - Chamber's City/County Appreciation lunch in city park
* Work Center Inmates program -- shutting down June 30th (due to funding cuts)

18. Adjournment. -- 6:29pm