City Commission Meeting -- Feb. 18, 2014 -- Collinsville, OK -- www.cvilleok.com

CITY OF COLLINSVILLE, OKLAHOMA
Regular Meeting Agenda
February 18, 2014 5:30 P.M.
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order
2. Invocation
3. Flag Salute
4. Roll Call -- Present (Sink, Shafer, York, & Francis) & Absent (Mayor Weaver)
5. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

---A. Approval of February # 1 Payroll in the amount of $27,705.58.
---B. Approval of Claims in the amount of $25,746.36.
---C. Approval of Minutes from February 3, 2014 Regular Meeting.
-- Approved

6. Discussion and possible action concerning items removed from the Consent Agenda.
-- N/A
7. PUBLIC HEARING – 2014 CDBG Application -- No Public comments were made (from the typical sparse "crowd"). Barbara Albriton (INCOG) indicated there was approximately $73K to contend for with an application from the city due by April 17th (competing with Glenpool, Skiatook, Sperry, unincorporated Tulsa County). Eligible projects are limited to those that benefit "low-income" areas that Collinsville doesn't have (per the latest census) but that can be selectively verified by income surveys for specific areas.

8. Discussion and possible action regarding selection of project for 2014 CDBG application. -- Approved applying for funds to assist with the drainage repair and brick repaving of 2 blocks of Center Street near the Post Office. A survey was previously done for this area for a prior CDBG grant.

9. Discussion and possible action regarding adoption of CDBG Resolution. -- Approved

10. Discussion and possible action regarding authorization for Mayor to execute CDBG application documents. -- Approved

11. Presentation by Jordan Smith of Stephen L. Smith Corp. on possible school bond financing through the Collinsville Economic Development Authority with discussion, consideration and possible action on the presentation. -- Approved a motion to proceed, although the final details for the contract are still about a week out. The Economic Development Authority will be a paper-work only partner (a "conduit financier" with the school district taking all the responsibility and liability) for the lease to bring funding forward to begin construction of the new upper elementary now rather than wait for funds over the life of the bond. The school will pay a small percentage admin fee to the city for the service. A similar arrangement was done with the city in 2008 on a previous school bond. Schools are not allowed to form their own "authorities" like this (nor mortgage properties) that are needed for this type of lease agreement. [Note: the city's economic development authority was revived in Dec. 2005 and rarely meets.]

12. Discussion and possible action to re-appoint George Sallee to the Economic Development Authority Board with term expiring March 1, 2015. -- Approved

13. Discussion and possible action to appoint Charles Palmer to the Economic Development Authority Board with term expiring March 1, 2016. -- Approved

14. Discussion and possible action to re-appoint Steve Cole to the Economic Development Authority Board with term expiring March 1, 2017. -- Approved

15. Discussion and possible action to re-appoint Kelley Hamlin to the Economic Development Authority Board with term expiring March 1, 2018. -- Approved

16. Consideration and possible action to enter into executive session pursuant to 25 O.S. 307(B)4 for confidential communications with the city attorney concerning the pending investigation, claim or action involving electric service issues, the disclosure of which, would seriously impair the ability of the public body to process the claim or conduct the investigation, litigation or proceeding in the public interest. -- 6:04-6:46pm

17. Possible action on any matter discussed in executive session. -- no action

18. City Manager’s Report. -- Pam Polk reported on these topics:
* Pam and Phil Stowell to attend Homebuilders Association meeting Thursday (in reguards to the trees the city is to receive from the Homebuilders Show)
* Last week Pam attended a luncheon for the "Healthy Communities" ... the city is eligible to apply again
* Feb 19th legislative breakfast with Rep. Bridenstein (in Tulsa)
* Meet with DEQ Wednesday

19. Adjournment.

COLLINSVILLE MUNICIPAL AUTHORITY, OKLAHOMA
Regular Meeting Agenda
February 18, 2014 immediately following City Meeting
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order

2. Roll Call -- same as above

3. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

---A. Approval of February # 1 Payroll in the amount of $40,905.37.
---B. Approval of Claims in the amount of $322,666.25.
---C. Approval of Minutes February 3, 2014 Regular Meeting.
-- Approved

4. Discussion and possible action concerning items removed from the Consent Agenda. -- N/A

5. Public Work Director’s Report. -- Phil Stowell repored on these topics:
* Just a few bad weather water leaks lately (minor compared to just a few weeks ago)
* line clearance work continues (tree triming) ... expect completion by end of month
* loose sand on streets (following treatment of ice/snow)
-- have had quotes for awhile but held off after additional round of bad weather
_ will push sand to edges and pick up in trucks (might start Friday night or Sunday)

6. Adjournment.

Ted Wright comments in purple.