City Commission Meet -- Dec. 05, 2005 -- Collinsville, OK -- www.cvilleok.com

The Collinsville City Commission met Monday, Dec. 5th at 7pm (at the City Hall Annex, 1126 West Main) for regular meeting of the City Commission, Municipal Authority and Economic Development Authority.

Municipal Authority :
III. Roll Call. (All present)
Chairman Stan Sallee ___
Vice- Chairman Brad Overholt ___
Trustee Pam Porter ___
Trustee Trent Rogers ___
Trustee Melodie Bateman ___

IV. CONSENT: All matters under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request.

a) Approval of Minutes of the Collinsville Municipal Authority Regular Meeting of Nov 21, 2005 and approval of minutes of Collinsville Municipal Authority Special Meeting of Nov 28, 2005.
b) Approval of disbursements and payroll.
-- Approved

V. BUSINESS

1. City Manager Report -- Pam Polk reported on the following topics:

City Hall Rebuild Status: interior should be mostly done by Christmas; some windows didn't fit and were reordered; finished flashing and downspouts; walkthru scheduled Dec 12 or 13th
Cable TV progressing with high speed internet access in town
Switched to U.S. Cellular for city cell phones

2. City Attorney Report -- Ken Underwood reported on the following topics:

John Tattershall Arbitration pending ... papers in review (see Nov. 28 summary at right for offer to settle)
Vision 2025 funds approved for parking lot improvements
Ken presented a check for his donation for new basketball goals in the park

3. Discussion, consideration and possible action concerning expanding utility services West of City.
- no action or discussion. City Manager Polk indicated several meetings later this week would shed more information on this subject for a later CMA agenda.

VI. EXECUTIVE SESSION

1. Consideration and possible action to go into Executive Session to discuss and possibly take action on the following: -- city skipped this topic as contract was still in review by contractor.

A. Confidential communication with City Attorney regarding pending investigations, proceedings, claims and litigation as allowed by O.S. 25, 307 (b) (4).

· Solid Waste Contract Negotiations

2. Possible actions on any item discussed in executive session.

VII. Consideration of any new business, which can be considered an emergency, to come before the Authority not known about or which could not have been reasonably anticipated at the time of posting this agenda. -- none

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Economic Development Authority :
III. Roll Call. -- all present with Brad arriving about 7:13
Chairman Stan Sallee ___
Trustee Pam Porter ___
Trustee Trent Rogers ___
Trustee Melodie Bateman ___
Trustee Brad Overholt ___

III. CONSENT- All matters under "Consent" are considered by the Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request.

1) Approval of Minutes of Economic Development Authority Regular Meeting of November 18, 2005 and approval of minutes of Economic Development Authority Special Meeting of November 28, 2005.
-- approved

IV. BUSINESS
1. Discussion and possible action considering amending the Collinsville Economic Development Authority Trust and possible appointment and acceptance by new trustees. -- 7 individuals had agreed to serve from the private sector and 6 were present and sworn in (see photo at top of page): Stan Sallee, James Dugger, Steve Howe, George Sallee, Kelly Hamlin and Bill Roten were sworn in as the new Economic Development Authority. Mary Risley will also be a trustee. The new trustee will have staggered terms which they will decide who fills which length. The posted meeting schedule is 2nd Wednesday each month at noon at City Annex building (Jan. 11th for example).

2. Resignation of public trustees.
City officials turned the reins over to the private individuals above (representing the city's banks, schools, chamber and Downtown, Inc.). Brad Overholt, Melodie Bateman, Trent Rogers and Pam Porter removed themselves from their trustee roles in the EDA. Mayor Sallee will remain the City's representative on the trust.

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City Commission:

II. Roll Call. -- all present
Mayor Stan Sallee ___
Vice Mayor Brad Overholt ___
Commissioner Pam Porter ___
Commissioner Melodie Bateman ___
Commissioner Trent Rogers ___

III. CONSENT: All matters under "Consent" are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from consent by request.
1. Approval of Minutes of the November 21, 2005 Regular Meeting and approval of minutes of the November 28, 2005 Special Meeting.
2. Approval of disbursements and payroll.
3. Supplemental Appropriation to account 01-540-2000 of $801.70; donation from Ken Underwood for basketball goals purchased.
4. Cemetery Deeds: Leta C. Millikin (1 space); Billy Chasteen (2 spaces).
-- approved

V. BUSINESS

1. Discussion and possible action to approve closing Main Street from 7th to 13th Streets on Saturday December 10, 2005 from 10:30 to noon for the purpose of the annual Christmas Parade with a request that the streets be clear of all cars. -- approved ... after much discussion on how to best clear the parking area with minimal impact to Saturday shoppers. Details left to City Manager to implement a plan. The assumption was made the cleared parking was requested for the Shriner activities in the parade.

2. Consideration and possible approval of third nominee to Personnel Board. -- item deferred

3. Consideration and possible action on appointment of Ward II Planning Commissioner. -- item deferred

VI. EXECUTIVE SESSION

1. Consideration and possible action to go into Executive Session to discuss and possibly take action on the following: -- I left for the school board meeting at this point so have no results following return from executive session. -- Ted

A. Discussions concerning the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee as allowed by O.S. 25, 307 (b) (1).

· City Clerk/Treasurer Special Performance Review

2. Possible actions on any matter considered in Executive Session.

VI. NEW BUSINESS

1. Consideration of any new business, which can be considered an emergency, to come before the City Commission not known about or which could not have been reasonably anticipated at the time of posting this agenda.