PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE CITY COMMISSION

TYPE OF MEETING: Regular
DATE: August 20, 2012
TIME: 5:30 p.m.
PLACE: Commission Chambers, Collinsville City Hall
106 N. 12th Street

Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, August 17, 2012.
____________________________________
Angela McGinnis, City Clerk
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AGENDA

1. Call to Order

2. Invocation

3. Flag Salute

4. Roll Call: All Present Except Dee Sink. (Present: Shafer, Weaver, York & Francis)

5. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of August # 1 Payroll in the amount of $43,826.96.
B. Approval of Claims in the amount of $79,252.34.
C. Approval of Minutes from July 31, 2012 Special Meeting and August 6, 2012 Regular Meeting.
D. Approval of Cemetery Deeds: Kenneth Pollard-2 spaces.
E. Approval of Budget Amendments: Police-Public Auction Proceeds $1,902.95; Police-Public Auction Proceeds $2,245.; Police-Wal-Mart Donations $1,021.
-- Approved

6. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

7. Discussion and possible action to approve Ordinance Number 863, an Ordinance accepting, adding and annexing to the City of Collinsville, Tulsa County, Oklahoma, all that certain real estate being more particularly described hereinafter; providing that said real estate shall be part of the City of Collinsville, Oklahoma, and all persons residing therein, if any, and all property situated therein, shall be subject to the jurisdiction, control, laws and ordinances of the City of Collinsville, Oklahoma; directing notification, and declaring and emergency. (located West of South 12th Street on the North side of East 140th Street North). -- Approved, 2 lots owned by Donnie Hutchison are being cleaned up and he hopes to build houses on them. They were adjacent to the city limis but not in until this change.

8. Consider a motion declaring an emergency on Ordinance Number 863 for preservation of public health, peace and/or safety making it effective immediately. -- Approved

9. Report from Mary Risley with Collinsville Downtown Inc. -- Mary reported on recent Ardmore training session focused on food / restrauants / cash mobs / farmers markets. ... etc. She also reported briefly on the up-coming (Sept. 20th) Taste of Collinsville. Teachers will receive $5 off the family tickets by showing a current school issued ID.

10. Discussion and possible action concerning the disposition of surplus bricks. -- Approved saving (& protecting) the bricks removed from 3-4 blocks of Main Street during the S-Curve/widening project. Commissioner Brad Francis wants the bricks used to repair (& possible expand) the existing brick streets before any bricks are declared surplus.

11. Discussion and possible action concerning termination of Retail Attractions, LLC contract. -- Approved the termination of the (recently approved) contract with Rickey Hayes' Retail Attractions for economic development. It was stated that the city hopes to use the funds instead for a person focused specifically on Collinsville, rather than the Hayes group which represents many cities.

12. City Manager’s Report. -- Pam Polk reported on these topics:
* Land & Water grant approved for $123K (which city must match) for 2 new pavilions, additional parking, and landscaping at city park.
* Reyna Serna ... new city employee at utility payment window.
* Waiting for install date (from manufacturer) for new equipment for Charlie's Park (Phil Stowell update 8/24 says mid next week is likely)
* Mayor Weaver working with Congressman Sullivan for potential veterans grant to help with Veterans Building roof replacement.

13. New Business (business which was not foreseen prior to the posting of this agenda.) -- none

14. Adjournment.

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PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE MUNICIPAL AUTHORITY

TYPE OF MEETING: Regular
DATE: August 20, 2012
TIME: Immediately following City Meeting
PLACE: Commission Chambers, Collinsville City Hall
106 N. 12th Street

Notice and agenda filed in the office of the City Clerk and posted at City Hall at 5:00 p.m. on Friday, August 17, 2012.
____________________________________
Angela McGinnis, City Clerk

***************************************************

AGENDA

1. Call to Order

2. Roll Call

3. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of August # 1 Payroll in the amount of $27,478.53.
B. Approval of Claims in the amount of $401,816.58.
C. Approval of Minutes August 8, 2012 Regular Meeting.
D. Approval of Budget Amendments: State Building Fees Collected June 2012 $136.00; State Building Codes Fees Collected July 2012 $136.00; Administration-Reimbursement for APPA Conference $2,419.38.
-- Approved

4. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

5. Public Works Director Report. -- Phil Stowell reported on these topics:
* Drought conditions continue ... had 6 in water line break near Depot
* Walk-thru along S-Curve project produced several punch-list items needing correction (such as cracks, signage, sidewalk deadend into ditch headed to High School in front of Francis Strietel / alley issues / potential freezing issues on drives by retaining wall /...)
* Tin roof repairs at Fair Grounds
* Expected (architect) Graber's estimate for Veterans roof replacement soon

6. New Business (business which was not foreseen prior to the posting of this agenda.) -- None

7. Adjournment.

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Annexation West of South 12th Street on the North side of East 140th Street North

Bricks Saved

Police Auctions &
Walmart Donation