PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE CITY COMMISSION

TYPE OF MEETING: Regular
DATE: August 6, 2012
TIME: 5:30 p.m.
PLACE: Commission Chambers, Collinsville City Hall
106 N. 12th Street

Notice and agenda filed in the office of the City Clerk and posted at City Hall at 2:00 p.m. on Friday, August 3, 2012.
____________________________________
Angela McGinnis, City Clerk
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Presentation to Firefighters ... From Creekside Home Owners Several Collinsville firefighters attended the city commission meet August 6th to accept a donation check from Ashley Ewing for collections from the Creekside Home Owners.

AGENDA

1. Call to Order

2. Invocation

3. Flag Salute

4. Roll Call -- Bud York presided along with Dee Sink & Brad Francis present (and Mayor Weaver & Commissioner Shafer absent)

5. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of July # 2 Payroll in the amount of $41,261.06.
B. Approval of Claims in the amount of $28,401.14.
C. Approval of Minutes from July 11, 2012 Emergency Meeting and July 16, 2012 Regular Meeting.
D. Approval of Cemetery Deeds: James L. Rainwater-3 spaces; Richard Elsheimer-2 spaces.
-- Approved

6. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

7. Discussion and possible action concerning the disposition of surplus bricks. -- Tabled after just a brief discussion. The historic bricks in question came from the reconstruction of Main Street over the past year (west of 14th St). The bricks (manufactured here at the local brick plant) had been in place since the 1915-16-17 timeframe. Commissioner Brad Francis (& I) spoke in favor of saving (& protecting) this unique resource to be used for restoring other brick streets in Collinsville. Noting that a properly maintained brick street has a life of multiple decades -vs- 5 to 7 years for an asphalt street.

8. Discussion concerning Business License annual fee. -- No action taken -- City Manager Pam Polk indicated there was an ordinance already on the books for a $100 annual business licence which has not been enforced in modern times. She stated it is being considered again with one goal to gather merchants tax ids (SIC codes reported by OTC in sales tax reports) to help with tracking sales tax collections. Polk recommended it be reduced to $40 annually if it was decided to restart. Commissioner Francis indicated there was other old language iin the ordiance that were not "business friendly" including inspection and revocation by the mayor for example..

9. City Manager’s Report. -- Pam Polk reported on these topics:
* Followup to last meet (with park board) -- The cost of the playground equiptment offerred to the schools was $11,380 and the manufacturer's cost to install with fall protection and border was $6951.
* Clothes drive for victims of Mannford wildfires ... at least 100 homes lost
* Sept. 20th Taste of Collinsville (Chew Dunit?) -- 5:30-8pm -- score cards for clues and drawing for prizes
* City employees & commission to wear Tri-County Fair t-shirts
* Phil Glover retiring from city after 14 years (Aug. 7th)

10. New Business (business which was not foreseen prior to the posting of this agenda.) -- None

11. Adjournment.

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PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE MUNICIPAL AUTHORITY

TYPE OF MEETING: Regular
DATE: August 6, 2012
TIME: Immediately following City Meeting
PLACE: Commission Chambers, Collinsville City Hall, 106 N. 12th Street

Notice and agenda filed in the office of the City Clerk and posted at City Hall at 2:00 p.m. on Friday, August 3, 2012.
____________________________________
Angela McGinnis, City Clerk

**********************************************************************************

AGENDA

1. Call to Order

2. Roll Call -- same as above

3. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of July # 2 Payroll in the amount of $28,628.35.
B. Approval of Claims in the amount of $140,835.87.
C. Approval of Minutes from July 16, 2012 Regular Meeting.
-- Approved

4. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

5. Discussion and possible action concerning Water Supply Feasibility Study. -- Approved. The city has yet another DEQ Consent Order to make improvement to Collinsville's drinking water ... after a notice of violation. Jay Updike recommended the city take a broader / longer term look at alternatives before just spending more money on the existing city infrastructure. The system now gets untreated water via a 1964 vintage concrete pipeline from Oologah Lake (8 miles away in need of major repair/replacement) and is treated at a Collinsville water treatment plant (1979 vintage and near capacity). Updike says the study would compare options such as buying pre-treated water from Tulsa (which has a line already to Bailey ay 116th Street (2 miles away). I did not hear a cost quote for the study. -- Ted

6. Public Works Director Report. -- Phil Stowell reported on these topics:
* American Legion (Veterans) Building - contracted with architect James Graber (who designed the city hall restoration) for design and bid package to refoof and eventually remodel the interion. Hope to have the roof in place before fall weather changes.
* Inmate labor helping with repairs of tin roof at fairgrounds.
* S-Curve project in clean-up stage. ODOT punchlist started to check final issues.
* Options for stop sign potential changes at 19th and Broadway being explored.
* New crosswalk paint and parking spaces (in 1300 block of Main and by City Hall)
* Water conservation plans established but not in effect now as water use has not exceeded capacity. Limits on yard watering and splash pad hours are examples of changes that would be implemented and published if the need arose.
* Heat/drought have been less than expected (so far) for city utilities. Water line breaks could increase but have been minimal. A few electrical transformers have blown.

7. New Business (business which was not foreseen prior to the posting of this agenda.) -- none

8. Adjournment.

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Water Supply Feasability Study

Disposal Of Surplus Bricks (Tabled)