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School Board Meet
August 8, 2011

Many Positions Filled
Link to previous
school board news.

Collinsville Public Schools
1119 West Broadway
Collinsville, OK 74021
All persons interested in attending the Regularly Scheduled School Board Meeting for Collinsville Public Schools, Independent District I-6, should make plans to attend the meeting at the following date, time and place to wit:
Date: August 8, 2011 Second Monday
Time: 7:00 p.m.
Place: Education Service Center, 1119 W. Broadway Collinsville, OK 74021
The following items will appear on the agenda at the above scheduled meeting to wit:
NOTE: The Board of Education may discuss, vote to approve, vote to disapprove, vote to table or decide not to vote on any item on this agenda.


1) Call to Order and Roll Call of Members.
2) Record of Members Present and Absent. (Stout, Ostrander, Johnson & Hampton present ) (Sears absent)
3) Presentation By The Constituency. -- none
4) Reading of Minutes – July 11, 2011 Regular Meeting. -- Approved
5) Approval of Purchase Orders and Payment of Purchase Orders – FY2012 General, Building, Building Bond 11, Building Bond 10 and FY2011 General and Building Fund Reserves and All District Funds - Approval of Budgets, Reports, Allocations and Investments. -- Approved
6) Discussion and Vote to Approve Activity Fund Fundraisers. -- Approved (Freezer pops for boys track team, Gold Cards for football team, and 100 inning game fundraiser for softball team)
7) Discussion and Vote to Move Funds from JV Cheerleaders Account 907 to Cheerleaders MS Account 914. -- Approved (a whopping 89 cents that had been stuck in that inactive fund for years was moved ... in what long time board member Joe Hampton called the lowest transaction amount ever in his terms)
8) Discussion and Vote to Approve School Activity Fund Handbook. -- Approved, a set of guidelines and information for those involved in fund accounts.
9) Discussion and Vote to Adopt a 2011-2012 School Year Policy of Not Less that 1,080 School Hours. -- Approved, a policy that Collinsville switched to a few years back that has provided greater flexibility for bad weather days (for example). Most Oklahoma schools have also shifted to this option according to Terry Due.
10) Discussion and Vote to Approve School District Accreditation and School Improvement Status Report from the State Department of Education. -- Approved, a very favorable report showing "no deficiencies".
11) Discussion and Vote to Approve District Updated Board of Education Policy Book. -- Approved, the number of sections was reduced, and some wording updates recommended by the school's lawyers. Expect to be added online soon.
12) Discussion and Vote to Increase Child Nutrition Cafeteria Prices for FY2012. -- Tabled. The discussion was to prepare the board for likely increases in January 2012. Administrators had met with state CNP officials who advised of several changes coming including requiring that meal prices at least cover the cost of preparation of those meals. A few current prices are a few cents below that level which had just been a recommendation before. New price adjustment recommendations will be studied and available for the board to act on before the end of the year.
13) Discussion and Vote to Sell School District 7.5 Acres MOL on North 15th Street Site. -- Approved, getting a new appraisal of the property (which is too small to build a new school on). If the board later decides to sell (after receiving the appraisal) the sale will likely be done by sealed bids. Appraisals were also done in 1997 and 2004.

14) Resignations: -- Accepted
a) Donita Lowe – HE Special Needs TA.
b) Nancy Watson – ECC Special Needs TA.
c) Sarah Carpenter WI/ECC Music Teacher.

15) Discussion and Vote to Approve Tulsa Technology Transportation Contract for School Year 2012. -- Approved, ~$169K for mileage to/from tech (up from last year)
16) Bids and Purchases:
a) Maintenance Supplies for FY2012. -- Approved, similar to last year.
b) Transportation Bid for FY2012. -- Approved, insurance for school transportation with State Farm submitting the only bid ($22K) ... down a bit from last year
c) CNP Bread and Prime Vendor Bids. -- tabled, will be sending out bids this coming week
17) Proposed Executive Session to Discuss Personnel and Hiring of Certified and Classified Personnel, Pursuant to Section 307 (B)(1) of the Open Meeting Law, O§, so that the Board May Return to Open Session And Vote to Hire or Not Hire Certified and Classified Personnel for FY2012.
18) Vote to Convene in Executive Session.
19) Vote to Acknowledge Return of Board to Open Session. -
20) Executive Session Minutes Compliance Announcement. -- No action taken in session from ~7:45 to 8:40pm
21) Discussion and Vote to Approve Certified Personnel Working Agreement for FY2012. -- Step raise Approved
22) Discussion and Vote to Approve Support Personnel Working Agreement for FY2012. -- 2% raise Approved
23) Discussion and Vote to Approve Payments for Early Retirement Benefits for FY2011-2012. -- Approved

24) Hiring of Personnel: -- Approved (see 8/5/2011 new teacher report list)
a) Cynthia P. Maples – HS Special Needs Teacher.
b) Janae E. Givens – MS Art Teacher.
c) Natalie L. Bird – MS 8th Social Studies Teacher.
d) Jan Shiever, HE 4th Grade Teacher.
e) Whitney Wilson – 3rd Grade Teacher.
f) Erica Goodrich – ECC/WI Music.
g) Tamera Curtis – TA HS Special Needs.
h) Sherri Shackleford – MS CNP – 6 hours.
i) Kerry Schultheiss – HS Snack Bar 4 Hours.
j) Lisa Glover – MS Special Needs TA – 7 ½ Hours. -- Actually 6 and half.
k) Rebecca Myers – ECC TA – 7 ½ Hours. -- Actually 6 and half.

25) Assistant Superintendent’s Report. -- Lance West reported on these topics:
* Several summer projects
-- Wilson drainage
-- track (drainage & sidewalk to main building)
-- revamped 5 CHS classrooms (and new windows by end of month) ... will do more later during school breaks
-- air conditioner repairs ... worked on at least 20 issues this past month
-- improvements to bandroom restrooms
* API scores ... early report "looks great" ... we are on "No Bad Lists"
-- job well done by teachers and administrators (& students)
-- CHS EOI score look great also

26) Superintendent’s Report. -- Terry Due reported on these topics:
* also commended the teachers, administrators and student for improved test scores -- "very proud"
* thanks to Ministerial Alliance (& Meadowcreek Methodist) for the 255 back packs with school supplies for those in need.
* Terry indicated that there might need to be a few additional hires soon with the size of the 4th grade and starting with fewer special ed TAs than last year.


27) Announcements.
* Board member Wendell Johnson thanked the administrators for their efforts with all the new hires and expects a great year.
* Terry Due announced that Jim Riley had passed the National Athletic Directors Test.
* Zach Pritchard represented CHS well in the All-State Football game recently.


28) New Business: (if any, of an emergency nature or that was not known at the time the agenda was posted). -- none
29) Adjournment.
This notice being given and displayed by the authority of the School Board of Independent District, I-6, acting by and through the undersigned. By:________________________________ Terry Due, Supt. of School
Posted this 5th day of August, 2011 at 12:15 p.m. on the door of the Education Service Center at 1119 West Broadway, Collinsville, OK 74021.


=======================Ted Wright's comments added in purple

Not Less Than 1080 Hours

Cafeteria Prices May Increase In January

School Property Sale

Bids Accepted

Personnel Working Agreement: Raises

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