City Commission Meeting April 20, 2009 Mayor Broke Ties For Highway Annexation & Park Architect

AGENDA
PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE CITY COMMISSION
REGULAR MEETING
MONDAY APRIL 20, 2009 AT 7:00 P.M.
COMMISSION CHAMBERS, CITY HALL, 106 N. 12TH ST.

1. Call to Order.
2. Flag Salute.
3. Roll Call: all present

Mayor Stan Sallee _____
Commissioner Pam Porter _____
Commissioner Bud York _____
Commissioner Melodie Bateman _____
Commissioner Billie Reeder _____

4. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of Claims in the amount of $31,645.05.
B. Approval of April # 1 Payroll in the amount of $35,460.72.
C. Approval of Minutes of the April 6, 2009 Regular Meeting.
D. Approval of Cemetery Deed for Carolyn Sharp, 1 space.
E. Supplemental Appropriation in the amount of $5,300.00 Donation from Cherokee Nation to Police Department for two in-car cameras.
F. Supplemental Appropriation in the amount of $610,708.41 FEMA Reimbursement December 2007 Ice Storm.
-- approved

5. Discussion, consideration and possible action on items removed from the Consent Agenda. -- n/a

6. Discussion, consideration and possible action to approve Landscape Architect for the City Park improvements. -- Landplan Consultants (Keith Franklin) was approved by a split vote with Mayor Sallee casting his first tie-breaking vote in his 5 years as mayor. Commissioners Reeder and Bateman voted yes while Commissioners York and Porter voted no on the approval motion. Landplan was the architect for the soon to be completed phase I of the Main Street (TEA-21) streetscape project.

Keith Franklin discussing the streetscape project to the city commission in Dec. 2004.

The park pre-vote discussion covered such topics as performance on the streetscape project, pros/cons of single architect for all park projects -vs- dealing directly with park vendors (including the bid process), and level of flexibility on refining existing park "concept".

7. Discussion, consideration and possible action for recommendation from the Park Board to use Vision 2025 Neighborhood Funds to resurface the Tennis Courts at the City Park. -- approved with approximately $14k remaining from the city's Vision allocation. The funds had originally been earmarked for a park building to replace the burnt-out Kiwanis hut but that project was de-railed by the Tulsa County Vision oversight officials. The other project considered (which still needs funding) was replacing the lights at the park softball fields (with only about half of them functional now restricting to daylight use only). The Vision funds will likely not cover the full amount needed for tennis court resurfacing and the school wll be contacted about possibly providing additional funding.

8. Discussion, consideration and possible action on “Keep Oklahoma Beautiful” Campaign. -- approved, city-wide cleanup activities planned for May 9th & May 16th with roll-off dumpsters at 156th Street to collect cleanup material from residents presenting a Collinsville utility bill and driver's license. Extra trash bags will be available at City Hall. There will also be a drawing for $50 in "Collinsville Bucks" which can only be spent in Collinsville.

9. Discussion, consideration and possible action on Annexation of US Highway 169, Into the City Limits of Collinsville, Oklahoma, East 126th Street North to the Rogers County Line, Tulsa County, Oklahoma. -- approved by a split vote with Mayor Sallee casting his second tie-breaking vote (Bateman & Reeder yes + York & Porter no). ODOT has provided a list to the city of responsibilities the city would assume from the county/state if/when the annexation takes place. I did not see the list but mowing and increased police/fire coverage were the main topics discussed. Collinsville city police/fire-EMS and Collinsville rural fire & OHP respond to various accidents, medical emergencies & fires along the highway now. City police units typically respond to OHP calls already as their response time are much less. Potential concerns with additional city police time being spend on the highway -vs- the existing city jurisdition was discussed along with image concerns with "speed trap" perceptions. An annexation ordinance is the next step in the process to formalize the action.

10. Discussion, consideration and possible action to approve list of utility accounts to be written off. -- approved writing off over $48K of the oldest / least likely collectable utility bills which have already exceeded the statute of limitations on collections. City Manager Pam Polk indicated the city has recently "fired" the previous collection agency and now has a new agency. The total of unpaid utilities is about $225K.

11. Discussion, consideration and possible action to discuss the Emergency Clause when approving an Ordinance. -- no action but an explanation by City Attorney Ken Underwood that the city commission/CMA can legally declare an emergency and is not required to define why it is an emergency (i.e. a specific threat to public peace, safety, or health).

12. Discussion, consideration and possible action to discuss July 4th Activities. -- no action, but status that GRDA is planning to match last year's $3K donation to cover the fireworks. July 3rd (Friday) -vs- July 4th (Saturday) decision is still pending. The potential for moving to the 156th Street site depends on possible park construction by July.

13. City Manager Report.
* City awarded $50K Reap Grant for street overlays (must be street connected to state highway)
* Urban grant for $68K for senior citizens center (at fair grounds).
* Waste water improvement project has moved up on list to #4
* Streetscape trees to be planted Friday April 24th ($11K grant)
* Creek cleanup started today (4/20/2009)
* ODOT Main Street milling/overlay to start tomorrow (4/21/2009)
* Numerous grants in various states of application/awaiting approval: burying selected electrical lines, safe rooms, sirens, ambulance, skatepark ...etc.

14. New Business (business which was not foreseen prior to the posting of this agenda.) -- none

15. Adjournment.

POSTED BY: Angela Long -- DATE: 4/17/09 -- TIME: 12:00 p.m.

---

AGENDA
PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE MUNICIPAL AUTHORITY
REGULAR MEETING
MONDAY, APRIL 20, 2009 IMMEDIATELY FOLLOWING CITY MEETING
COMMISSION CHAMBERS, CITY HALL, 106 N. 12TH ST.

1. Call to Order.

2. Roll Call: all present

Chairman Stan Sallee _____
Trustee Pam Porter _____
Trustee Bud York _____
Trustee Melodie Bateman _____
Trustee Billie Reeder _____

3. Consideration and possible action relating to a request for Trustee approval of the Consent Agenda. All matters listed under “Consent” are considered by the Authority Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of Claims in the amount of $46,847.20.
B. Approval of April # 1 Payroll in the amount of $21,652.63.
C. Approval of Minutes of the April 6, 2009 Regular Meeting.
D. Approval of Supplemental Appropriation in the amount of $71,343.55 for CWSRF Grant.
E. Approval of Supplemental Appropriation in the amount of $150,346.84 for use of Beginning Fund Balance CWSRF Grant.
F. Approval of Supplemental Appropriation in the amount of $610,708.41 FEMA Reimbursement December 2007 Ice Storm.
-- approved

4. Discussion, consideration and possible action on items removed from the Consent Agenda. -- n/a

5. New Business (business which was not foreseen prior to the posting of this agenda.) -- none

6. Adjournment.

POSTED BY: Angela Long -- DATE: 4/17/09 -- TIME: 12:00 p.m.

IF YOU REQUIRE SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 3:00 P.M. THE DAY OF THE MEETING.

---

Additional comment by Ted Wright (in purple)

=====
This page sponsored in part by: