City Commission Meet -- May 5, 2008 -- Collinsville, OK -- www.cvilleok.com

The Collinsville City Commission met Monday May 5th (at the City Hall Community Room, 106 N 12th Street) for a 7pm regular of the Municipal Authority & City Commission.

With Mayor sallee looking on, City Attorney Ken Underwood led new City Commissioner Bud York through the oath of office Monday. York was elected March 4, 2008 winning over incumbent Trent Rogers.

----------- Collinsville Municipal Authority:

1. Call to Order.
2. Pledge

3. Roll Call -- all present
Chairman Stan Sallee _____
Trustee Pam Porter _____
Trustee Trent Rogers _____
Trustee Melodie Bateman _____
Trustee Billie Reeder _____

4. CONSENT: All items listed under the Consent Agenda are deemed to be routine in nature by the governing body and will be approved by one motion of the governing body. Items on the consent agenda will not be discussed. Any member desiring to discuss an item may request that it be removed from the Consent Agenda and placed on the regular agenda. It will then be discussed and considered.

A. Approval of minutes of April 21, 2008 regular meeting.
B. Approval of disbursements and payroll.
-- approved

5. Discussion and possible action on items removed from the Consent Agenda. -- n/a

6. City Manager Report -- Pam Polk reported on the following topics:

Crowder Disaster Recovery started the city park cleanup of ice storm damaged trees last week. The first residentail right-of-way pickup pass is occuring in the north side of the city and may complete by Thursday (May 8th). The first pass in the south side of town would then begin.
Rep. Earl Sears has mentioned a possibility of receiving a cutting from the OKC survivor tree for planting in Collinsville.
Two city employees attended a customer service seminar.
FOP/Fire Contract negotiations continue.
34 new city home permits issued between Jan. 1 - April 24.

7. City Attorney Report -- none

8. Consideration and possible action on engineering contract for west sewer line. -- no action or discussion, pending additional information per Pam Polk

9. Consideration of any new business, which can be considered an emergency, to come before the Collinsville Municipal Authority not known about or which could not have been reasonably anticipated at the time of posting this agenda. -- none

10. Adjournment.

POSTED 5/1/2008 at 4:00 p.m. by Angela Long, City Clerk.

----------- Collinsville City Commission:

1. Call to Order.

2. Public swearing in of new Commissioner for Ward II. (Bud York)
(occured above before the voting in the CMA agenda)

3. Roll call. -- all present
Mayor Stan Sallee _____
Commissioner Pam Porter _____
Commissioner Trent Rogers _____
Commissioner Melodie Bateman _____
Commissioner Billie Reeder _____

4. CONSENT: All items listed under the Consent Agenda are deemed to be routine in nature by the governing body and will be approved by one motion of the governing body. Items on the consent agenda will not be discussed. Any member desiring to discuss an item may request that it be removed from the Consent Agenda and placed on the regular agenda.
It will then be discussed and considered.

A. Approval of minutes of April 21, 2008 regular meeting.
B. Approval of disbursements and payroll.
-- approved

5. Discussion and possible action on items removed from the Consent Agenda. -- n/a

6. Update from Jerry Lawson regarding Main Street Enhancement Project.
-- Removed most of initial concrete pours which failed to meet the ODOT specs (grade and air content). The extra cost will be absorbed by the contractor (not the city). August 10th is the final completion date before $600/day penalties begin.

7. Discussion and possible action for the Collinsville Community Church to host a Street Carnival and block Oak St. from 14th to 15th on August 2, 2008 from 8:00 a.m. to 4:00 p.m. -- approved (same as last year)

8. CSP-64 - discussion and possible action on Site Plan - Applicant Kyle Smalygo, Smalygo Properties wishes to address the Board of City Commissioners relating to certain elements of the required Site Plan for an industrial building proposed on 1.97 acres at the NE/C of 156th St. N. and the SKO RR. The Planning Commission is transmitting this item from April 17, 2008 Regular Meeting with no recommendation at the request of the applicant. -- This topic was not discussed. with Pam Polk indicating the City Attorney ruled the Planning Commission must make a recommendation before the action could be brought to the City Commission.

9. PUBLIC HEARING and discussion and possible action of Ordinance 807 pertaining to annexation of property located west of 12th St. and north of N. 9th St., 3 acres commonly referred to as Victory Cherokee Cemetery, in Section 20, Township 22 North, Range 14 East, Tulsa County. -- approved, this will allow the city permits to proceed for the building of the new VCO Cherokee Community Center at the south end of the historic cemetery. The Cherokee Nation provided written assurances that they will continue to maintain the property. The Cherokee Nation also indicated that although there were no plans for an active cemetery, that if a Cherokee individual requested a new burial there, that it would be done in accordance with all applicable state regulations. (Previous Coverage)

10. Discussion and possible action of Emergency Clause pertaining to Ordinance 807. -- approved

11. PUBLIC HEARING - CZ-170/Ordinance 809 - Zoning Text Amendment - Hearing and discussion and possible action of Ordinance 809 - Building Appearance Standards/Permitted Yard Obstructions. -- tabled for further review by the commission. Construction of new ribbed metal buildings is currently under moritorium in Collinsville pending this new set of codes with specific recommendation for preferred materials for "surface harmony" which will be "objective and defendable" and not just subjective. --per City Planner Bob Wolfram. The planning commission had already approved the new wording.

12. Discussion and possible action of Emergency Clause pertaining to Ordinance 809. -- n/a

13. Discussion and possible action of Ordinance No. 810, Community Cablevision franchise agreement. -- approved, a new 4% franchise fee to the city (as required by the city charter) is part of this agreement. It is a 14 year non-exclusive agreement. The previous franchise expired 2-3 years ago (Previous Coverage)

14. Discussion and possible action of Emergency Clause pertaining to Ordinance 810. -- approved

15. Discussion and possible action of disposition of buildings at 112-114 N. 12th Street. -- the City had been through two complete bid cycles and not gotten a serious offer on removal and clearing of this city property to allow completion of a parking lot there (at SW corner of 11th & Broadway). There have been plenty of inquiries but new state regulations would require removing the roof before the main house could be moved on the roadways. That extra cost and structural impact has made it un-economical for potential purchasers. The commission approved letting the City Manager & staff negotiate a trade of the house (in parts or whole) for clearing of the house and foundation -or- removal by city crews. (Previous coverage)

16. Discussion and possible action considering the request for emergency funding for creek clean up from National Resources Conservation Service, a division of USDA. -- approved, the city will apply for a federal grant (requiring US Congressional approval which might be a lengthy process) for the $400,000 estimated cost of clearing the ice storm damage debris from local creeks. The city would be required to match 25% of the grant amount but it would likely be in-kind city labor. (The current Crowder cleanup will help with the creek through the park and some areas adjacent to city right-of-ways ... but still leave many creeks uncovered).

17. Discussion and possible action to declare 1971 Ford Boardman Fire Truck, vehicle identification number C75FVL11492, surplus and donate to the Oklahoma State Fire Fighter's Museum. -- The surplus status for the old truck was approved, but the city can not legally made a direct donation. The normal disposal of surplused items will be followed. The OKC museum indicated the names of fightfighters lost in the Sept. 11, 2001 NY attack would be part of the display of the truck if they received it.

18. Discussion and possible action to authorize City Manager to sign amendment to the Metropolitan Environmental Trust indenture. -- approved, the modification is the joining of the trust by the City of Coweta.

19. Discussion and possible action to approve PWP annual contract for fiscal year 2008-2009. -- approved, the Prisoner Work Program has been a "great program" for Collinsville (per Pam Polk & Stan Salllee) and provided 8-10 workers per day for the past two years for about $650/month.

20. Consideration of any new business, which can be considered an emergency, to come before the Collinsville City Commission not known about or which could not have been reasonably anticipated at the time of posting this agenda. -- none

21. Adjournment.

POSTED 5/1/2008 at 4:00 p.m. by Angela Long, City Clerk.

IF YOU REQUIRE SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 3:00 P.M. THE DAY OF THE Meeting.

Additional comment by Ted Wright (in purple)

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