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Copyright 2005

Collinsville, Oklahoma

City Commission Meeting
Nov. 7, 2005
Trent Rogers Fills Ward 2 Commissioner Vacancy
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Girl Scout Troop # 603 attended the Collinsville City Commission meeting on 11/7/05 and lead the flag salute at the request of the Mayor. The scouts are: Rachel Griffin, Bailee Rae, Katelyn Turner, Smaia Kaddoura, and Monica Culpit. (Submitted photo & names)

The Collinsville City Commission met Monday, Nov. 7th at 7pm (at the City Hall Annex, 1126 West Main) for a regular meeting of the City Commission and Municipal Authority.

Municipal Authority :
III. Roll Call.-- all present
Chairman Stan Sallee ___
Trustee Pam Porter ___
Trustee Melodie Bateman ___
Trustee Brad Overholt ___

IV. CONSENT: All matters under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request.
a) Approval of Minutes of the Collinsville Municipal Authority Regular Meeting of October 17, 2005
b) Approval of disbursements and payroll.

V. BUSINESS

1. City Manager Report.
2. City Attorney Report
VI. EXECUTIVE SESSION

1. Consideration and possible action to go into Executive Session to discuss and possibly take action on the following:


A. Confidential communication with City Attorney regarding pending investigations, proceedings, claims and litigation as allowed by O.S. 25, 307 (b) (4).

· Brown Minneapolis Tank

2. Possible actions on any item discussed in executive session.

VII. Consideration of any new business, which can be considered an emergency, to come before the Authority not
known about or which could not have been reasonably anticipated at the time of posting this agenda.

---------------------------------------

City Commission:

II. Roll Call. -- All Present
Mayor Stan Sallee ___
Commissioner Pam Porter ___
Commissioner Melodie Bateman ___
Commissioner Brad Overholt ___

III. CONSENT: All matters under "Consent" are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from consent by request.
1. Approval of Minutes of the Collinsville City Commission Regular Meeting of October 17, 2005; Special Meeting Minutes of October 11, 2005.
2. Approval of disbursements and payroll.
3. Approval of supplemental appropriation to General Fund account 01-510-2904 $200.00. Donations received for D.A.R.E. Program sponsorship.
4. Consideration and possible approval of Resolution 2005-09 calling for citizen support of enhanced wireless E-911 system scheduled for county wide vote on December 13, 2005.
5. Cemetery Deeds: Gatlan Turk (1 space);Darrell Dean Denton (1 space).

IV. BUSINESS

1. Update and presentation by Susan Babbitt with FOCAS group.

2. Presentation by Alan Holt, Oklahoma Municipal League, concerning Municipal Communications Trust Authority and possible action to direct City Attorney to review Trust Indenture document.

3. Consideration and possible approval of Ordinance 769 amending section 17, chapter 6, article A pertaining to regulation of sanitary sewer system providing for grease trap requirements. -- Approved

4. Consideration and possible approval of emergency clause pertaining to Ordinance 769.

5. First Reading of Ordinance 770 pertaining to annexation of 39 acres located at the southeast corner of 136th St. N. and 129th East Ave. (No action is being requested; the item will be discussed and considered for possible approval at the regular City Commission Meeting of November 21, 2005.

6. Consideration and possible action to approve nominees to Personnel Board. -- 10 were nominated including Carl Harris and Karen Watson

7. Consideration and possible action appointing Commissioner to represent Ward II. -- Trent Rogers was appointed to fill the unexpired term of Gail Rogers until the next scheduled election.


V. PUBLIC SWEARING IN OF APPOINTED COMMISSIONER FOR WARD II -- Trent Rogers was sworn in.

VI. EXECUTIVE SESSION

1. Consideration and possible action to go into Executive Session to discuss and possibly take action on the following:

A. Confidential communication with City Attorney regarding pending investigations, proceedings, claims and litigation as allowed by O.S. 25, 307 (b) (4).

· John Tattershall Arbitration
· Tort Claim - Dale Stotts

2. Possible actions on any matter considered in Executive Session.-- no action following executive session.


VII. NEW BUSINESS

1. Consideration of any new business, which can be considered an emergency, to come before the City Commission not known about or which could not have been reasonably anticipated at the time of posting this agenda.

VII. ADJOURNMENT. TIME: 9:20pm

POSTED 11/4/05 Karen Randell-Clark, City Clerk

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Grease Trap Requirements

Commissioner Trent Rogers
Note: I missed almost all of the
City meeting while at the School Board meet Monday ... so my coverage is incomplete. -- Ted (See City Clerk's minutes added below Nov. 9th)
Preliminary (unapproved) minutes of the Nov. 7th, 2005 City Commission meet
AT THE REGULAR SESSION OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE CITY OF COLLINSVILLE, OKLAHOMA, HELD, NOVEMBER 7, 2005 NOTICE OF WHICH WAS GIVEN BY AGENDA POSTED, NOVEMBER 4, 2005, THE FOLLOWING MEMBERS WERE PRESENT:

Mayor Sallee
Commissioner Pam Porter
Commissioner Melodie Bateman
Commissioner Brad Overholt

Mayor Sallee called the meeting to order at 7:20 p.m.

The Consent Agenda was presented for approval:

The Consent Agenda was presented for approval:

1. Minutes of the City of Collinsville Regular meeting of October 17, 2005 and Special Session Minutes of October 11, 2005.
2. Disbursements and Payroll; Non-Dept Misc., $0.00; Municipal Court, $2,118.11; Police, $10,167.47; Animal Control, $281.38; Fire, $4,993.51; Street, $5,788.66., Vehicle Maintenance, $240.31; Sanitation Contract, $0.00; Recycling, $0.00; Park/Swim Pool, $650.82; Cemetery, $860.85; EMS, $6,608.61; Capitol Improvements, $0.00; Payroll, for Oct #2 2005, $27,732.52; Water & Electric Bonds $0.00 for a total all funds of $59,382.24.
3. Approval of supplemental appropriation to General Fund account 01-510-2904 $200.00 Donations received for D.A.R.E Program sponsorship.
4. Consideration and possible approval of Resolution 2005-09 calling for citizen support of enhanced wireless E-911 system scheduled for county wide vote on December 13, 2005.
5. Cemetery Deeds: Gatlan Turk (1 space); Darrell Dean Denton (1 space).

Commissioner Porter made a motion to approve consent agenda. Commissioner Bateman seconded the motion.

Roll Call:
YES: Porter, Bateman and Overholt.
NO: None. Motion carried.

BUSINESS

1. Update and presentation from Susan Babbitt with FOCAS group.

Dr. Susan Babbitt gave board an update to the fundraising for the new animal shelter. Babbitt stated that the "Petpalloza" raised $5100.00 and Girl Scout Troop #603 assisted by making items for the pets. She also stated the FOCAS group received a $2500.00 donation, giving them a total raised of approximately $7600.00. Babbitt stated in order to begin construction they still need approximately $5000.00 to $6000.00. Babbitt gave board an overview of building construction and indicated that pricing may have increased since the quote was received. Babbitt stated she was open to suggestions from the board to help raise the rest of the funding. She stated FOCAS has applied for their 501C-3, but until that is complete, they would not be able to apply for grants.

Commissioner Overholt questioned if the quote included insulation to the building. Babbitt stated no. Mayor expressed his appreciation to FOCAS for their efforts in helping get the new animal shelter built and hopes they will be able to break ground soon.

2. Presentation by Alan Holt, Oklahoma Municipal League, concerning Municipal Communications Trust Authority and possible action to direct City Attorney to review Trust Indenture document.

Alan Holt, OML, presented an extensive PowerPoint presentation to the board concerning Cherokee Connex broadband internet service and how it relates to municipalities. Holt covered the trust information and sources for funding. Holt requested that the board direct the city attorney to review the trust indenture document and make a recommendation back to board. Holt stated City of Vinita has signed on to be a beneficiary and that Pawnee is scheduled to vote in favor as well. Holt stated that Collinsville was chosen to be one of the three cities that would be a part of this trust due to its geographic location. Several questions were raised by board concerning use of infrastructure, other cities that have this service, internet speed, possible revenues, marketing, possibility of new jobs and benefits of being in on ground floor. Holt addressed each question or concern.

Commissioner Bateman made a motion directing city attorney to review Trust Indenture document. Commissioner Overholt seconded the motion.

Roll Call:
YES: Bateman, Overholt and Porter.
NO: None. Motion carried.

3. Consideration and possible approval of Ordinance 769 amending section 17, chapter 6, article A pertaining to regulation of sanitary sewer system providing for grease trap requirements.

Polk briefed board on need for ordinance and additions of grease trap language. Mayor question if this was part of DEQ consent order. Polk concurred it was.

Commissioner Overholt made a motion approving Ordinance 769. Commissioner Bateman seconded the motion.

Roll Call:
YES: Overholt, Bateman and Porter.
NO: None. Motion carried.

4. Consideration and possible approval of emergency clause pertaining to Ordinance 769.

Commissioner Overholt made a motion approving emergency clause pertaining to Ordinance 769. Commissioner Bateman seconded the motion.

Roll Call:
YES: Overholt, Bateman and Porter.
NO: None. Motion carried.

5. First reading of Ordinance 770 pertaining to annexation of 39 acres located at the southeast corner of 136th St N. and 129th East Ave. (No action is being requested; the item will be discussed and considered for possible approval at the regular City Commission Meeting of November 21, 2005.)

City Clerk, Karen Randell-Clark, did first reading of Ordinance 770.

6. Consideration and possible action to approve nominees to Personnel Board.

Mayor reminded board that this item was on previous agendas and recommended that nominee, Carl Harris, be considered. Porter also nominated, Karen Watson. Mayor indicated a third nominee can be considered at the next meeting.

Commissioner Bateman made a motion to approve Carl Harris and Karen Watson to serve on Personnel Board. Commissioner Porter seconded the motion.

Roll Call:
YES: Bateman, Porter and Overholt.
NO: None. Motion carried.

7. Consideration and possible action appointing Commissioner to represent Ward II.

Mayor stated that the seat vacated by Gail Rogers needed to be filled until the next general election that is scheduled in March or April. Mayor recommended appointing Trent Rogers to fill the vacancy. Mayor stated that Rogers is active in the community and is currently serving on Planning Commission.

Commissioner Overholt made a motion approving appointment of Trent Rogers to service as Commissioner of Ward II. Commissioner Bateman seconded the motion.

Roll Call:
YES: Overholt, Bateman and Porter.
NO: None. Motion carried.

PUBLIC SWEARING IN OF APPOINTED COMMISSIONER TO WARD II

City Clerk, Karen Randell-Clark, administered Oath of Office to Trent Rogers. Mayor Sallee congratulated Mr. Rogers for the appointment. Audience applauded.

Mr. Rogers took his seat at the dais.

EXECUTIVE SESSION

1. Consideration and possible action to go into Executive Session to discuss and possibly take action on the following:


A. Confidential communication with City Attorney regarding pending investigations, proceedings, claims and litigation as allowed by O.S. 25, 307 (b) (4).

· John Tattershall Arbitration
· Tort Claim - Dale Stotts

Commissioner Porter made a motion to go into executive session. Commissioner Overholt seconded the motion.

Roll Call:
YES: Porter, Overholt, Bateman and Rogers.
NO: None. Motion carried.

2. Possible actions on any matter considered in Executive Session.

No action taken.

NEW BUSINESS

Consideration of any new business, which can be considered an emergency, to come before the City Commission not known about or which could not have been reasonably anticipated at the time of posting this agenda.

Mayor Sallee thanked all involved in the surprise party that was recently held in his honor. There being no further business, the meeting was adjourned at 9:20 p.m.

Preliminary (unapproved) minutes of the Nov. 7th, 2005 Municipal Authority meet
AT THE REGULAR SESSION OF THE COLLINSVILLE MUNICIPAL AUTHORITY OF THE CITY OF COLLINSVILLE, OKLAHOMA, HELD NOVEMBER 7, 2005 NOTICE OF WHICH WAS GIVEN BY AGENDA POSTED NOVEMBER 4, 2005 THE FOLLOWING MEMBERS WERE PRESENT:

Chairman Stan Sallee
Trustee Pam Porter
Trustee Melodie Bateman
Trustee Brad Overholt

Chairman Sallee called the meeting to order at 7:00 p.m., and introduced Girl Scout troop #603 who lead the flag Salute.

The Consent Agenda was presented for approval:
1. Minutes of the Collinsville Municipal Authority Regular Meeting of October 17, 2005.
2. Disbursements and Payroll; Administration, $3,822.93; Parks/Swim Pool, $0.00; Electric Operations, $176,084.49; Street, $0.00; Civil Defense, $21.96; Building/Code Enforcement, $84.56; Sanitation/Recycling, $0.00; Buildings, $0.00; Community Planning, $261.16; Non-Dept Misc. $274.93; Professional Services, $2,050.00; Insurance, $14,553.61; Water/Sewer Distribution, $5,515.20; Water/Sewer Treatment, $2,836.15; Payroll for Oct #2 $16,497.88 Electric and Water Bonds, $0.00; for a total all funds of $222,002.87.

Trustee Porter noted a typographical error in the minutes. Trustee Overholt made a motion to approve consent agenda in its entirety. Trustee Bateman seconded the motion.

Roll Call:
AYE: Overholt, Bateman, Porter and Sallee.
NAY: None. Motion carried.

Business

1. City Manager Report

Polk informed board of upcoming closure of City Hall so that all administration staff could attend a workshop luncheon in Owasso on November 9th. Polk indicated there was a new fence and signage in Prairie View. Polk updated board concerning weekly meetings about City Hall project and stated furniture scheduled for delivery on 11/16/05. Polk stated the REAP Grant had received funding for another year. She also indicated that the city mechanic, Phil Glover, will be out for approximately 1-2 months for surgery and recovery and that park superintendent, Larry Cunningham, will fill in for Mr. Glover's duties in his absence.

2. City Attorney Report

Underwood indicated his report will be discussed in Executive Session.

Executive Session

1. Consideration and possible action to go into Executive Session to discuss and possibly take action on the following:

A. Confidential communication with City Attorney regarding pending investigations, proceedings, claims and litigation as allowed by O.S. 25, 307 (b) (4).

· Brown Minneapolis Tank

Trustee Porter made a motion to go into executive session. Trustee Overholt seconded the motion.


Roll Call:
AYE: Porter, Overholt, Bateman and Sallee.
NAY: None. Motion carried.

Board went into executive session at 7:07 p.m. Board returned from executive session at 7:19 p.m.

2. Possible actions on any item considered in Executive Session.

No action taken.

New Business

There being no further business the meeting was declared adjourned at 7:19 p.m.


ATTEST:

_______________________
Karen Randell-Clark, Secretary

Minutes added below