City Commission Meet -- July 18, 2005 -- Collinsville, OK -- www.cvilleok.com

The Collinsville City Commission met Monday, July 18th at 7pm (at the City Hall Annex, 1126 West Main) for a special meeting of the City Commission.

City Commission:

III. Roll Call. (All present)
Mayor Stan Sallee ___
Vice Mayor Gail Rogers ___
Commissioner Pam Porter ___
Commissioner Melodie Bateman ___
Commissioner Brad Overholt ___

III. CONSENT: All matters under "Consent" are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from consent by request.
1. Approval of Minutes of the Collinsville City Commission Regular Meeting of July 5, 2005.
2. Approval of disbursements and payroll.
3. Cemetery Deeds
-- Approved

IV. UNFINISHED BUSINESS

1. Consideration and possible approval of Resolution 2005-04, a resolution supporting continued participation in the Main Street Program. -- Approved -- This resolution is a part of Collinsville Downtown. Inc.'s yearly application to renew with the Oklahoma Department of Commerce as a Main Street Community. This resolution did not tie the city to any monetary support. $12,000 has been earmarked in the approved budget for CDI, but will still require commission approval on later agendas (most likely as monthly payments). The commission repeated it's request for more detailed plans, budgets and potential donors for the coming year as well as the past year. Bob Wolfram stated that city funding has traditionally been about half of the CDI income with the other half coming from the private sector. CDI board president Mary Risley spoke before the board and thanked them for their past and continued support.

2. Consideration and possible approval of a request from the Friends of the Collinsville Library to close 13th Street from Main to the alleyway on August 13, 2005, from 5 PM to 11 PM; request for erection and removal of street barriers for the event. -- Approved -- A portion of the Library's Gala will take place in the Baptist Church facilities directly across the (closed) street from the Library.

3. Review, acceptance and transmittal of the Wastewater Treatment Plant Expansion Report by HUB Engineers to the Oklahoma Department of Environmental Quality; authorizing Mayor to sign letter of transmittal. -- Approved -- just sends an official (engineer sealed) copy of the report previously reported on.

4. Consideration and possible approval authorizing staff to prepare and submit a CMAQ Public Fleet Conversion grant application; authorizing Mayor to sign same. -- Approved -- With about $8000 in matching money the city might be able to get a grant for a hybrid (gas/electric) car worth over $20,000. The grant is related to the Clean Air Act and would provide a Toyota Prius that gets 45-50 miles per gallon. One possible use suggested for the car would be for code enforcement / inspections. The grant application will be handled via INCOG. Mayor Sallee indicated he had ridden in a hybrid vehicle which Jenks had gotten in a similar grant and was impressed with the car.

5. Discussion of employee dress codes and possible amendment(s) to Employee Personnel Manual. -- item tabled -- to allow the new city manager to address the issue. Pam Polk will start her duties here before the end of July.

6. Consideration and possible approval and setting a date for a City Employee Family B-B-Q Picnic and swim (Commissioners Porter and Bateman). -- Approved -- the date of August 11th was chosen as the pool will be closing Aug 13th and would not be available that evening. The commissioners said they would be handling all the organizing and cooking so the city employees could enjoy them selves.

VI. EXECUTIVE SESSION

1. Consideration and possible action to go into Executive Session to discuss and possibly take action on the following:

A. Confidential communication with City Attorney regarding pending investigations, proceedings, claims and litigation as allowed by O.S. 25, 307 (b) (4).

· Police contract negotiations (FOP Lodge #166)

2. Possible actions on any matter considered in Executive Session. -- The Police contract was approved by the commission.

VI. NEW BUSINESS

1. Consideration of any new business, which can be considered an emergency, to come before the City Commission not known about or which could not have been reasonably anticipated at the time of posting this agenda. -- Elizabeth Sullivan made her announcement to the commission of the EMS award (see photo & link above).

The agenda was POSTED 7/15/05 by Angela Long, Deputy City Clerk for Karen Randell-Clark, City Clerk

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Municipal Authority :

III. Roll Call. (All Present)
Chairman Stan Sallee ___
Vice Chairman Gail Rogers ___
Trustee Pam Porter ___
Trustee Melodie Bateman ___
Trustee Brad Overholt ___

IV. CONSENT: All matters under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request.
a) Approval of Minutes of the Collinsville Municipal Authority Regular Meeting of June 20, 2005
b) Approval of disbursements and payroll.

V. UNFINISHED BUSINESS

1. City Manager Report. -- This was Bob Wolfram's last (acting) city manager's report (again). He provided up-to-date status on a number of topics that have been presented before. On the SK&O railway cleanup topics, City Attorney Ken Underwood has sent a letter to SK&O's attorney detailing the City's list of items mandated by the Oklahoma Corporation Commission that had not been addressed by the now passed first deadline.

VI. EXECUTIVE SESSION

1. Consideration and possible action to go into Executive Session to discuss and possibly take action on the following:

A. Confidential communication with City Attorney regarding pending investigations, proceedings, claims and litigation as allowed by O.S. 25, 307 (b) (4).
· 2mg standpipe (treated water storage)
· solid waste contract (street condition investigation/evaluation)

2. Possible actions on any matter considered in executive session. --
No action on the solid waste contract, but the City Attorney was directed to file suit against Sefco/BMT in regards to claims on the treated water storage standpipe.

VII. Consideration of any new business, which can be considered an emergency, to come before the Authority not
known about or which could not have been reasonably anticipated at the time of posting this agenda. -- None.