City Commission Meet -- April 18, 2005 -- Collinsville, OK -- www.cvilleok.com

The Collinsville City Commission met Monday, April 18th
at 7pm (at the City Hall Annex, 1126 West Main) for the regular meeting of the Municipal Authority and Commission.
All commissioners and the mayor were present ... as well as Boy Scout Troop 44 working on their communications badge.

City Commission:
III. CONSENT: All matters under "Consent" are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from consent by request.
1. Approval of Minutes of the Collinsville City Commission Regular Meeting of April 4, 2005 and Minutes of Work Sessions of April 7, 2005 and April 13, 2005.
2. Approval of disbursements and payroll.
3. Cemetery Deeds.
-- Approved

IV.UNFINISHED BUSINESS

1. Consideration and award of bids for Owner-occupied Housing Rehabilitation projects through the FY00 City of Collinsville HOME Program (Metropolitan Tulsa HOME Consortium).
-- Approved -- 4 bids for $25,000 or less (each) to bring 4 local homes up to standard were awarded to P&G Construction of Wainwright. OK (the only bidder).

2. Report from Downtown Neighborhood Beautification Committee, Dr. Susan Babbitt. The committee recommended the city contract for a master plan (item 3 below) with a list of desired improvements at the city park including a new pool, a bandshell, a hiking path, improvements restrooms and parking. Approximately $39,000 of Vision 2025 funds were available for this neighborhood beautification. It is hoped that the master plan (for just over $10,000) will allow the city to compete more favorably for other grants for the many projects which far exceed the Vision dollars.

3. Consideration and possible approval of a proposal from LandPlan Consultants, Inc. for City Park Master Planning Services. --Approved -- LandPlan Consultants (Keith Franklin) proposal for master planning services at a cost of $10,432.50. $2500 of that amount would go to Paddock Pools, Inc of OKC for a draft pool layout plan.

4. Ratification of change orders submitted by Graber & Imel Architects (BUI/Vision 2025 contract) for Fire/EMS Facility. The commission approved 8 of the 9 changes and requested more information on the 9th item relating to the relocation of mechanical louvers.

5. Ratification of change order submitted by Graber & Imel Architects (Helterbrand Builders/Vision 2025 contract) for City Hall Facility. Approved -- the top portion of the east wall was leaning far enough to the west to require removal and replacement to not interfere with the steel framework to be built inside (within inches) the 1913 vintage walls. The cost was $7425.

6. Discussion and possible approval of $11,410.00 supplemental appropriation to the General Fund to be distributed to Police budget. -- Approved -- The insurance settlement for the police cruiser totaled March 19th went into the general miscellaneous revenues. The funds were moved to the police budget to replace the cruiser.

V. NEW BUSINESS -- none

Municipal Authority:
IV. CONSENT: All matters under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request.
a) Approval of Minutes of the Collinsville Municipal Authority Regular Meeting of April 4, 2005.
b) Approval of disbursements and payroll.
--Approved

V. UNFINISHED BUSINESS

1. City Manager Report.
* About 10 city manager applications received so far
* Fiscal 2006 budget definition process in progress
* Finishing touches inside the Fire/EMS building. But grading issues on the front and back of the building are still in the works.
* Steel frame inside the City Hall reconstruction should begin next week.
* Meeting next week with highway department on signals at the High School on Highway 20.
* Seeking clarification on SK&O requirement to remove co-op building (from Corporation Commission hearing).

2. Consideration and possible approval of an agreement, submitted by Holloway, Updike and Bellen, for engineering services for the expansion of the wastewater treatment plant. -- Approved -- $22,500 -- as the current wastewater treatment is at about 90% capacity and the city is under a DEQ consent order for isolated past wastewater issues.

3. Discussion and consideration of a Disc Filter Pilot Study with Kruger Inc. at the wastewater treatment plant in the amount of $5900.00. -- Approved -- this 1 week test will show if this mechanical filter technique would work to increase the effective capacity of the treatment plant with considerable savings over a major expansion.

4. Consideration and possible approval of contracting with Accurate Environmental for water and waste water quality monitoring services.
-- deferred pending final contract terms.

VI. Consideration of any new business, which can be considered an emergency, to come before the Authority not known about or which could not have been reasonably anticipated at the time of posting this agenda. -- none

POSTED 4/15/05, Karen Randell-Clark, City Clerk

-- Ted 4/18/2005