School Board Meet
September 10, 2018

Booster Club/PTO Sanctioning

Board of Education Regular Meeting Monday, September 10, 2018 6:00 PM Collinsville Public Schools
1902 W Maple
Collinsville, OK 74021

All persons interested in attending the Regular Meeting School Board for Collinsville Public Schools, Independent District I-6, should make plans to attend the meeting at the above date.

1. Call to Order and Roll Call of Members
2. Record of Members Present and Absent -- All present (Stout, Reed, Bess, McElroy, Ostrander)
3. Request to Address the Board -- none

4. Consent Agenda: Discussion and Vote Items a. - j. of the Consent Agenda
4.a. Approval of the 8/13/2018 Regular Board Meeting Minutes,
4.b. Approval of Purchase Orders and Payments of Purchase Orders -FY 2019 General and Building Funds , All District Funds- Approval of Budgets , Reports , Allocations and Investments
4.c. Approval of the Activity Fund Fundraisers as Attached
4.d. Approval of IEP Services Agreement with Tulsa Public Schools
4.e. Approval of Changes to Activity Fund Sub Accounts for FY19
4.f. Approval of Booster Club/PTO Sanctioning Applications for FY19.
4.g. Approval of Alternative Ed Plan for FY19
4.h. Approval of Surplus No Longer Needed - FFA Equipment
4.i. Approval of Gifted and Talented Local Advisory Committee for FY19
4.j. Approval of Out of State Travel Proposal for Chorus for March 20-24, 2019
-- Approved

5. Discussion and Possible Action to Accept Bids for Track Resurface Project -- Approved, $154K bId by General Sports Services. Will remove existing top layer, make required repairs and spray on new black surface (black last longer than any color) and then stripe lanes. 5 year warranty on surface & 1 year on striping. Using ODOT-Hwy 20 right-of-way funding for this project.

6. Presentation by Brewer Construction and KKT Architects -- Chad Brewer said site (dirt) work done at CUE and new CHS classrooms (by 9th annex) and are ready for footing prep.. Band & FFA sites are still working on dirt. Rebar expected next week for CUE & steel in October. Working on a few re-bids ... expect lower costs. Rain delays have been minimal.

7. Building Site Reports
-- ECC/Boomer - Lots of kids (220 kindergarten) and pickup line is longer. Added buzz-in security. Protective glass coating by CHS Leadership class. Dibbles reading tests identify individual students needing additional help.
-- Herald/Hunt --
Loves Dibbles process ... watching kids grow with personalized instruction to match their weak areas.... about 2/3 done testing. Smooth start to year including pickup line. Thank you for extra teachers to keep class sizes low. New Security. Viral meningitis case handled to keep students safe and parents informed. Monday attendance was OK after incident.
-- CUE/Stacy -- (Alin at JV football to see son) but said: off to a great start. Good teams. Test prep. $7K raised by PTO flags and popcorn.
-- 6th-Alt/Bilyeu -- 11 new faces in building (teachers & admin). Switched to 7 period days to match HS & MS (computers / reading + 4 core). 67 kids in band, 27 in chorus - Samantha Taylor comes to them. 75 in STEM. 36 in alt-ed (12 are new) ... 10 have graduation potential this year. Online E2020 instead of OdesseyWare.
-- CMS/Harp -- 7 period days also. Band/chorus numbers up. New electives. Yearbook year-round now.Mrs. Sheehan to MS and new leadership class. Outdoor activities class (Mr. Shearer/Tesar) fishing & bow-arrow, Intro to physics. Art classes are full. Digital media. STEM now full year. Ben Davis - History of War. Mrs. Vaughn - communications class. More Chromebooks - math & English. Buzz-in and security glass soon.
-- CHS/Kiker -- Jennipher Keim to HS. Terri Griffith replaced Sheehan. Hamilton back. Prickett from MS - algebra II. 23 students for TCC pre-calc. Enrollment went well Chas Coulter's office moved to provide interface for councelors. ACT workshop at Skiatook. STEM student in Tulsa Great Raft Race (won most fun in their division). Cofee with counselors continues. Security upgrades -- only one entry point other doors alarmed. Channel 6 Spirit Stick Assembly - kids did great. Channel 8 coming in October (6am). The Trap rated #2 student spirit group by Fox 23. ~600 kids involved on Friday nights with football, cheer, band, Trap. We Matter Week - sucide prevention.

8. Discussion and Vote to Approve FY19 Estimate of Needs and Financial Statements. -- Approved

9. Discussion and Vote to Approve the Contract for Services with Stephen L. Smith Corp. for FY19. -- Approved

10. Discussion and Vote to Accept Board of Education Policy Changes
-- Approved:
· Remove Policy #1.12.1
· Remove Policy #2.2
· New Policy #1.22
· Update Policy # 2.10.1
· New Policy # 2.13
· New Policy # 2.14
· New Policy #3.29
· Update Policy #4.37
· Update Policy #4.48
· Update Policy #5.5
· Update Policy #6.6
· Update Policy #6.16
· Update Policy #6.17
· Update Policy #6.29
· Update Policy #6.30
· Update Policy #6.32
· New Policy #6.41

11. Proposed executive session to discuss the employment of Support and Certified Personnel. 25 O.S. Section 307(B)(1).
12. Vote to Convene in Executive Session
13. Acknowledge Return of Board to Open Session
14. Executive Session Minutes Compliance Announcement
-- not necessary -- no executive session.

15. Resignation: -- Accepted
15.a. Christina Humphreys- CNP
15.b. Stacy Osborn- CNP

16. Hirings -- Approved
16.a. Garrett Adams- Bus Mechanic
16.b. Shelley Allen- CNP

17. Directors Report
-- Crutchfield -- Community meeting - sucide prevention
-- Hamlin -- ICAP individual plans for syudents to memtor in HS (start in 6th)
-- Cantrell -- All sports going well & Cardinal Conection providing live feed of football

18. Superintendent's Report -- Lance West:
* Financial (with raises) ... state aid won't quite cover all benefits. Friday check first with raises included.
* 2821 total students (up 50). 21-23 students per class in lower grades.
* City utility bills are a concern. Expected LED lighting savings have been swallowed up by rates / demand issues

19. Announcements

20. New Business -- 3 items Approved
* ECC aide resignation -- Amy Hendrix
* ECC aide hiring - Ashley Ward
* TCC concurrent memorandum

21. Adjournment -- 7:50pm

This notice being given and displayed by the authority of the School Board of Independent District I-6, acting by and through the undersigned.
By: _ Lance West, Superintendent

Ted Wright comments in purple

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-- Collinsville, OK
Surplus FFA Equipment

Architects Report

Fund Raisers

2018School Board Scheduled
Meeting Dates (6pm Meets)
Jan. 8, 2018
2nd Monday
Feb. 12, 2018
2nd Monday
Mar. 12, 2018
2nd Monday
April 9, 2018
2nd Monday
May 14, 2018
2nd Monday
June 11, 2018
2nd Monday
July 9, 2018
2nd Monday
Aug. 13, 2018
2nd Monday
Sept. 10, 2018
2nd Monday
Oct. 8, 2018
2nd Monday
Nov. 12, 2018
2nd Monday
Dec. 10, 2018
2nd Monday