School Board Meet (Special)
June 26, 2017

Yearly Budget Approved

Board of Education June 26, 2017 6:00 PM Collinsville Public Schools 1902 West Maple Collinsville, OK 74021
All persons interested in attending the Regular Meeting School Board for Collinsville Public Schools, Independent District I-6, should make plans to attend the meeting at the above date.
NOTE: The Board of Education may discuss, vote to approve, vote to disapprove, vote to table or decide not to vote on any item on this agenda.

1. Call to Order and Roll Call of Members

2. Record of Members Present and Absent. -- All present: Stout, Ostrander, Johnson, Bess & Reed

3. Request to Address the Board. -- none

4. Consent Agenda: Discussion and Vote to Approve Items a-n of the Consent Agenda.
-- a. Approval of the 6/12/2016 Regular Board Meeting Minutes.
-- b. Approval of Purchase Orders and Payment of Purchase Order- FY 2017 General and Building Funds, All District Funds- Approval of Budgets , Reports, Allocations and Investments
-- c. Approval of Student Transportation Contract with Tulsa Technology Center for 2017-2018. -- having pre-engineering here now saves 51 miles per day
-- d. Vote to Approve Certification of School District Treasurer FY18.
-- e. Vote to Approve Certification of Encumbrance Clerk for FY18.
-- f. Vote to Approve Purchasing and Receiving Agents for FY18.
-- g. Vote to Approve Certification of Activity Fund Custodian and Co-Signers for FY18.
-- h. Vote to Approve Minutes Clerk and Assistant Minutes Clerk for FY18
-- i. Vote to Approve District Permission to Invest Policy FY18.
-- j. Vote to Approve the Contract with Frontline Technologies (AESOP/Veritime) for FY18
-- k. Vote to Approve Transfer of Activity Fund Monies to General Fund.
-- l. Vote to Approve Contract with Coca-Cola for FY18.
-- m. Vote to Approve the Professional Development Plan for FY18.
-- n. Vote Approve Certificate and Order of Board of Education to County Clerks and County Treasurers of Tulsa County, Rogers County, and Washington County FY18.
-- Approved

5. Discussion and Possible Action of the FY18 School District Budget. Lance West -- Approved

Collinsville School Superintendent Lance West presented a $16 million financial plan for the 2017-18 school year to the school board Monday June 26th. Net results from the previous seven years shows positive balances the past three years despite continued state funding cuts. West thanked the teachers and staff for their efforts as they continue to "do more with less". With recent bus purchases nearly paid off, the new budget plans for 4 new 71 passenger buses and a 53 passenger special education equipped bus (all air conditioned) ... and plans to add air conditioning to existing buses over next few years.
(Additional Coverage by Owasso Reporter)
(Additional Coverage by KTUL)

6. Discussion and Vote to Approve Changes to the Collinsville Board of Education Policy Book. -- Approved -- federally required changes to the wellness policy / CNP programs including tighter restriction on parents bringing in "unhealthy snacks" to classroom parties; advertising non-approved foods and beverages on campus including athletic field signs (Coke & Pepsi for example); increased education and training for teacher and parents on "approved" healthy foods and beverages; additional info to be posted at campus and on web sites; promote bike to school days, .... Most of the federal changes have been anticipated for years (Obama administration) and uncertain changes later (Trump administration). -- the new approved wellness policy (4.39) -- additional Child Nutrition info

7. Discussion and Vote to Approve Lease/Purchase Agreements for FY18.
-- a. OME (Oklahoma Mailing Equipment) - 1 Annual Payment.
-- b. RCB- ESC Building Payment 1 Annual Payment
-- c. JD Young- Copier Maintenance Lease -12 Payments
-- d. American Bank of Oklahoma - Bus Lease- 1 Annual Payment
-- Approved

8. The Board of Education to consider adoption of a resolution approving and affirming an Lease/Purchase Agreement and authorizing the execution of same; Acknowledging assignment of Lessor’s interest in Lease/Purchase Agreement; Designating lease transaction as a qualified tax-exempt obligation; and authorizing School District officials to execute any and all necessary documents in connection with the aforementioned transactions. -- Approved (for additional buses ... see budget above)

9. Discussion and Vote to Hire Architect for Future Building Projects. -- Approved the hiring of KKT ... after interviewing 4 candidate firms.

10. Proposed Executive Session to Discuss Resignations, Hiring of Personnel Pursuant to 25-OS ss 307(B)(1) of the Open Meeting Law, so the the Board May Return to Open Session and vote to Accept or not Accept Resignation and Hiring of Personnel
11. Vote to Convene in Executive Session
12. Acknowledge Return of Board to Open Session
13. Executive Session Minutes Compliance Announcement
-- 7-8pm

14. Resignations -- Accepted
-- a. Dawn Martinez- Alternative Education -- had just been 1 hour - going to Oologah
-- b. Debbie Hadley- Bus Driver -- retiring then coming back part-time

15. Hirings: a. Brittany Scott- HS Science Teacher -- Approved -- will need emergency certificate - has geology degree. Will also be academic team coach.

16. Directors Report -- none

17. Superintendent's Report -- Chem lab redo at HS; wrestling room upgrades look good

18. Announcements -- none

19. Adjournment -- 8:05pm

This notice being given and displayed by the authority of the School Board of Independent District I-6, acting by and through the undersigned.
By: __________________________
Lance West, Superintendent
Posted this 22nd date of June, 2017 at 4:00 p.m. on the door of the Education Service Center, 1902 W Maple, Collinsville, OK 74021.

Ted Wright comments in purple

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Architect Hired

Policy Change

2 Resignations

2017 School Board Scheduled
Meeting Dates (6pm Meets)
Jan. 9, 2017
2nd Monday
Feb. 13, 2017
2nd Monday
Mar. 6, 2017
1st Monday
April 10, 2017
2nd Monday
May 8, 2017
2nd Monday
June 12, 2017
2nd Monday
July 10, 2017
2nd Monday
Aug. 14, 2017
2nd Monday
Sept. 11, 2017
2nd Monday
Oct. 9, 2017
2nd Monday
Nov. 13, 2017
2nd Monday
Dec. 11, 2017
2nd Monday