School Board Meet
April 7, 2014

Board Member Loss
Link to previous
school board news.

Link To Agendas on School Web Site.

Collinsville Public Schools
1902 West Maple
Collinsville, OK 74021

All persons interested in attending the Regularly Scheduled School Board Meeting for Collinsville Public Schools, Independent District I-6, should make plans to attend the meeting at the following date, time and place to wit:

Date: April 7, 2014
Time: 7:00 p.m.
Place: Education Service Center, 1902 West Maple, Collinsville, OK 74021

The following items will appear on the agenda at the above scheduled meeting to wit:
NOTE: The Board of Education may discuss, vote to approve, vote to disapprove, vote to table or decide not to vote on any item on this agenda.
1) Call to Order and Roll Call of Members.
2) Record of Members Present and Absent. -- Present: Stout, Ostrander, Johnson & Reed
3) Requests to Address the Board. -- none
4) Reading of Minutes –March 10, 2014 Regular Board Meeting -- Approved
5) Approval of Purchase Orders and Payment of Purchase Orders – FY2014 General and Building Funds All District Funds - Approval of Budgets, Reports, Allocations and Investments.-- Approved
6) Discussion and Vote to Approve Activity Fund Fundraisers. -- Approved (including Academic Team to New Orleans, walkathon, SWAT games, basketball, and others)
7) Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale. -- N/A
8) Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $2,020,000 General Obligation Combined Purpose Bonds of this School District, voted and approved at separate elections on March 4, 2008, and on October 8, 2013; and designating bond counsel for this issuance of bonds. -- Approved: April 30th noon special board meet
9) Discussion and Vote to Approve Temporary Appropriations for the Fiscal Year 2014-2015. -- Approved
10) Discussion and Vote to Approve Changes to the District Board of Education Policy Book. -- Approved 2 Changes (see the school site for all the policies & recent changes)
* new opt-out policy for testing & clarify policy for board member training & point tracking
-- Ted Note: I'm planning to collect all the testing opt-out info onto a single page later and the board training/tracking is related to item 21 below. The quick opt-out summary is the Collinsville school district does not encourage opting out of testing as there are potential consequences to both the district (funding and A-F grades etc) as well as the student (with impacts to graduation, ability to get driver's licenses, etc) ... but there are a few parents who had indicated they would ignore those warning and opt-out anyway. So this policy and form will document all of those warnings which vary by type of testing and grade. The deadline for most test is April 9th and another for field testing is May 2nd. The Oklahoma State Department of Education does not recognize parent's right to opt-out of testing.

11) Discussion and Vote to Approve to Renew FY2015 Student Accounting and Information Lease with MAS, Inc. -- Approved
12) Discussion and Vote to Declare Surplus and No Longer Needed by the District. -- Approved (mostly volleyball stuff from storage)
13) Proposed Executive Session to Discuss Resignations and Hiring of Personnel, Pursuant to Section 307 (B) (1) of the Open Meeting Law, O§, so that the Board May Return to Open Session And Vote to Accept or Not Accept Resignations and Hiring of Personnel for the 2014-2015 School Year. -- 7:48 - 9:26pm
14) Vote to Convene in Executive Session.
15) Vote to Acknowledge Return of Board to Open Session.
16) Executive Session Minutes Compliance Announcement.

17) Discussion and Vote to Approve the Purpose of the 909 (General Fund) Sub-Account of the Activity Fund. -- Approved (also see new business below) funds currently roll over at end of year to general fund if not used for signs etc. From miscellaneous incomes such as pictures, summer school, damages, energy fees, drivers ed fees, facilities use fees, etc.

18) Resignations: -- Accepted (... some might be back later? ... I've spoken to Larry and am just speculating on others. -- Ted)
--a) Ronda Meece- Wilson, Reading Specialist
--b) Rebecca Palmer- MS Science Teacher
--c) Debi Whisenhunt- HS Art Teacher
--d) Robert Humble-HS Chorus Teacher
--e) Dawn Rowe- CNP Director
--f) Larry Meece- Technology Director
--g) Judy Herald- Herald Secretary

19) Hiring of Personnel: -- Approved
--a) Elizabeth Stamper- ECC Paraprofessional

20) Discussion and Vote to Accept Contract for the Retirement/Voluntary Separation Program. -- Approved, cleaned up a few contract words and dates since last iteration. 8 employees signed up and those will be acted on by the board after May 1st)

21) Discussion and Vote to Post Board of Education Seat #2. -- Approved (and related to a policy change above under item 10). To summarize, Collinsville has lost a willing and able school board member (Jana Oder) due to an unfortunate and unforgiving system that requires certain board member training points be attained on a set schedule (15 months for new members in this specific case) which was not met in this case. Therefore Jana is disqualified (by The State Department of Education) from being a Collinsville school board member for at least another full term (even though she has since "made up" the points but not on the required timeline). The policy change here is an attempt to make the system a bit more "user friendly" as the training is still each board member's responsibility but there is too little feedback in the system to let member know where they stand on points -vs- deadlines. A new Collinsville board member will need to be found to fill the open seat 2. There may be other Oklahoma communities that have lost multiple board members from this faulty system. -- Ted

22) Assistant Superintendent’s Report. -- Lance West reported on these topics:
* Building Construction progress
---"track" building (a repurposed/relocated building) is well underway at CHS
--- New upper elementary (behind Herald Elem) .. early dirt moving has moved from black gumbo to clay ... hope to have concrete base by end of this school year
--- Expect bids out for the high school improvements by end of April ... andwork start in May
* Middle school kitchen hot water tank (new in 2004) is leaking and needs replacement (135 gallon current sixe replacement is about $9K ... looking at smaller size for savings)
* A bus repair is on hold now (to conserve funds for now) as number of running busses is OK for now

23) Superintendent’s Report. -- Terry Due reported on these topics:
* Using construction management has worked well so far. Brewer Construction has worked well on our behalf in the early phases of the school improvements.
* Oklahoma House Bill 2642 and Senate Bill 1654 are of particular interest this session
* Thank you to Joe Landon for providing the charter bus for Collinsville school employees to attend the OKC Education Funding rally

24) Announcements.
* Spring sports well underway ... baseball is 16-3
* Wrestling all-state: Gary Wayne Harding & Will Steltzlen and will be coached by Weston Harding
* Special Olympics state games May 14-15 .. many great volunteers support
* CHS Academic team to nationals in New Orleans in May

25) New Business: (if any, of an emergency nature or that was not known at the time the agenda was posted).
-- Approved -- a new 910 sub-account for "sign funds" that can stay in place rather than roll out at the end of the physical year ... see item 17 above.
26) Adjournment.

This notice being given and displayed by the authority of the School Board of Independent District, I-6, acting by and through the undersigned.

By: ________________________________
Terry Due, Supt. of Schools

Posted this 5th day of April 2014 at 12:00 p.m. on the door of the Education Service Center at 1902 West Maple, Collinsville, OK 74021.

Ted Wright comments in purple

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contact Ted Wright via email to
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Ted Wright -- last update 4/4/2014 (& 4/10)
(SchoolBoardMar10April7.html) -- Copyright 2014 -- Collinsville, OK
Several Teacher Resignations

Jana Oder's Board Seat 2 Open -- State Department Cuts No Slack If Required Training Not Completed On Schedule (Also Provides No Warning)


2014 School Board
Meeting Dates
Jan. 8, 2014
2nd Wednesday
Feb. 10, 2014
2nd Monday
Feb. 19th Noon Special - Wednesday
Mar. 10, 2014
2nd Monday
April 7, 2014
1st Monday
May 5, 2014
1st Monday
June 2, 2014
1st Monday
July 7, 2014
1st Monday
Aug. 4, 2014
1st Monday
Sept. 8, 2014
2nd Monday
Oct. 6, 2014
1st Monday
Nov. 3, 2014
1st Monday
Dec. 8, 2014
2nd Monday
School Calendar
Friday Dec. 6, 2013 unscheduled bad weather day
Monday Dec. 9, 2013 unscheduled bad weather day
Tuesday Dec. 10, 2013 unscheduled bad weather day
Monday Jan. 6, 2014 unscheduled bad weather day
Tueday Jan. 7, 2014 unscheduled bad weather day
Monday Feb. 3, 2014 unscheduled bad weather day
Tuesday Feb. 4, 2014 unscheduled bad weather day
Monday Mar. 3, 2014 unscheduled bad weather day
Tuesday Mar. 4, 2014 unscheduled bad weather day

Next School Year (2014-2015) -- (the text version is outdated after 2/10/2014 changes to bad weather days -- check back for updates when available -- Ted) -- a new graphic version was added below 4/10/2014