School Board Meet
November 4, 2013

Election Call 2 Board Seats
Link to previous
school board news.

Link To Agendas on School Web Site.

Collinsville Public Schools
1902 West Maple
Collinsville, OK 74021

All persons interested in attending the Regular Scheduled School Board Meeting for Collinsville Public Schools, Independent District I-6, should make plans to attend the meeting at the following date, time and place to wit:

Date: November 4, 2013
Time: 7:00 p.m.
Place: Education Service Center, 1902 West Maple, Collinsville, OK 74021

The following items will appear on the agenda at the above scheduled meeting to wit:
NOTE: The Board of Education may discuss, vote to approve, vote to disapprove, vote to table or decide not to vote on any item on this agenda.

1) Call to Order and Roll Call of Members.
2) Record of Members Present and Absent. -- All Present: Stout, Ostrander, Johnson, Reed, & Oder
3) Requests to Address the Board. -- none
4) Reading of Minutes – October 7, 2012 Special Meeting. -- Approved
5) Approval of Purchase Orders and Payment of Purchase Orders – FY2014 General and Building Funds All District Funds - Approval of Budgets, Reports, Allocations and Investments. -- Approved
6) Discussion and Vote to Approve Activity Fund Fundraisers. -- Approved
7) Consider adoption of a Resolution approving and affirming a Ground Lease Agreement and a Lease/Purchase Agreement and authorizing the execution of the same; designating lease transaction as a qualified tax-exempt obligation; authorizing employment of School District Counsel, Financial Advisor and Bond Counsel pertaining to financing; and authorizing School District officials to execute any and all necessary documents in connection with the aforementioned transactions. -- Approved, the financing approch for the school bond recently approved. The approach allows the funding up front for the project rather than spread out over the 10 year bond life.
8) Update on Building Bond Issue- Jordan Smith, Stephen L. Smith Corp. -- Smith reported on the options and conservative estimates on financing rates. Expects to send out about 15 financing bid packages (local & national) and likely 3-5 bid returns. Working with builder & architect on building schedule for accurate drawdown schedule for funds.
9) Update on Building Bond Issue- Chad Brewer, Brewer Construction -- Brewer reported on potential timing of both the new upper-elementary building (reasonably easy to issolate from students with school in session at Herald & ECC) and the projects at the high school which will require more detailed planning to coordinate with students on campus (and a temporary construction road). Expect architect's drawings by mid-December and bids to go out in January 2014 for the upper elementary. Bid approval if available at Febuary board meet would allow construction start in March 2014. Will meet with civil engineer at Upper elemetary next week on topics such as water drainage concerns for adjoining properties. A dry storm water retention pond is likely.
The HS project would be on a slightly later timeline but in time to stat work in the existing building as soon as students leave in May 2014. Would do interior high school demolition and remodeling first + utility relocates + remedy underground water seeping into gym locker room with new drainage. Two current small outdoor buildings will be moved from near the new gym location and combined into a single building elsewhere. The temp road and fencing might start as soon as late this November 2013.

10) Vote to Approve Changes to the Collinsville Board of Education Policy Book. -- Approved, Sections 5.13 & 5.14 investment wording update as recommended by auditors (FDIC max to $250K from $100K) and purchase order modification cap from 10% to 15%.. Section 6.30 TLE (Teacher Evaluation) updates ... which will likely change again as the process is still evolving. Sets percentages for evaluation criteria contributions during this pilot year. Will go into full effect next year.
11) Discussion and Vote to Approve 307 Federal and State Appropriations. -- Approved, additional federal funding for special ed and JOM Indian ed not available in last months estimates.
12) Discussion and Vote to Sanction the Lady Cardinals ”Dogpile” Basketball Booster Club. -- Approved, with the dogpile referring to winning the last game (i.e. state championship) and the accompaning pile of players at mid-court.
13) Discussion and Vote to Transfer Activity Funds from Soccer Account to HS Student Council Account. -- Approved, STUCO had joined the soccer team in a dodgeball tournament fundraiser and will split the $400 raised.
14) Discussion and Vote to Approve AIDS Curriculum and Update. -- Approved, the same as last year except earlier presentation this year.
15). Ace Remediation Plan Update FY2014. -- Approved, CMS and CHS remediation for students with poor test scores. Connie Plumlee is back now working on this 3 days a week. Using online tools/tests students needing help in one subject get ~3 hours/week (or 2 subject ~6 hours) help.
16) Proposed Executive Session to Discuss Personnel and Hiring of Certified and Classified Personnel, Pursuant to Section 307 (B) (1) of the Open Meeting Law, O§, so that the Board May Return to Open Session And Vote to Hire or Not Hire Certified and Classified Personnel for FY2013. -- 8:18-9pm
17) Vote to Convene in Executive Session.
18) Vote to Acknowledge Return of Board to Open Session.
19) Executive Session Minutes Compliance Announcement.

20) Discussion and Vote to Approve Election Call Resolution , Seat 1 & 4 -- Approved, The school board positions currently held by Steve Stout (seat 1 for 5 years) and Tim Reed (seat 4 for 3 years remaining on the original term of Donna Sears). Both indicate their intent to file to continue in the positions during the December 2-4 filing period. The election (if they draw opposition) would be Feb. 11th, 2014

21) Resignations: -- Accepted
--a) Jade Finney, Kindergarten Teacher -- to stay home with two kids

22) Hiring of Personnel: -- Approved
--b) Michele R. Nickel – FACS Teacher -- had been long term sub for Brian Phillips last year
--c) Aryale Mahan- Kindergarten Teacher -- Had been in Jade Finney's classroom since start of school .. will continue there now

23) Assistant Superintendent’s Report. -- Lance West reported on these topics:
* Building fund being used for ESC building payments (instead of General Fund)
* Scope of Wilson Elementary remodel will depend on bids for new upper elementary and CHS construction.
* Bids have been sent out for lawn maintenance.
* Special ed need/funding has greatly increased in last decade
* Meeting soon with CNP engineers for new kitchens
* Meetings already (with architect & builder planning construction) with coaches, librarian, chorus, upper-elementary teachers for their input into the design. Provided many practical suggestions.

24) Superintendent’s Report. -- Terry Due reported on these topics:
* The 84% bond approval election result has several other schools asking about the Collinsville approach
* Commend teachers and principals (and students) for recent excellent EOI scores
* State mandated A-F school report cards have been released (after at least 10 modifications) and all Collinsville campuses scored 80% or above with the high school getting an A at 95%.
* An example of the many cutbacks is not reimbursing (non-federal funded) travel
* Great sports seasons

25) Announcements.
* Bill Johnston announced that Terry Due would be the Grand Marshall of the Chamber of Commerce Christmas Parade (Dec. 14th)
* Following the discussion of school A-F reports ... Athletic Director Jim Riley said he was giving an "A" grade to Collinsville fall sports
* CHS Cheer to state
* CHS Softball to state (with lots of freshmen)
* CHS Volleyball solid season - tough competition
* CHS Cross Country Girls 3rd at state
* CHS Football
chance for first 5A football district championship

26) New Business -- none
27) Adjournment. -- 9:39pm

This notice being given and displayed by the authority of the School Board of Independent District, I-6, acting by and through the undersigned.

By: ________________________________
Terry Due, Supt. of Schools

Posted this 1st day of November 2013 at 12:00 p.m. on the door of the Education Service Center at 1902 West Maple, Collinsville, OK 74021.


Ted Wright comments in purple

Building Bond Updates

1 Resignation

New Girls Basketball Booster Organization

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(SchoolBoardNov4.html) -- Copyright 2013 -- Collinsville, OK
Remaining 2013 School Board
Meeting Dates
December 9, 2013
2nd Monday
School Calendar