School Board Meet
August 5, 2013

Policy & Handbook Updates
Link to previous
school board news.

Link To Agendas on School Web Site.

Collinsville Public Schools
1902 West Maple
Collinsville, OK 74021
All persons interested in attending the Regular School Board Meeting for Collinsville Public Schools, Independent District I-6, should make plans to attend the meeting at the following date, time and place to wit:

Date: August 5, 2013
Time: 7:00 p.m.
Place: Education Service Center, 1902 West Maple, Collinsville, OK 74021

The following items will appear on the agenda at the above scheduled meeting to wit:
NOTE: The Board of Education may discuss, vote to approve, vote to disapprove, vote to table or decide not to vote on any item on this agenda.

1) Call to Order and Roll Call of Members.
2) Record of Members Present and Absent. -- All Present: Steve Stout, Memory Ostrander, Wendell Johnson, Tim Reed, and Jana Oder
3) Requests to Address the Board. -- none
4) Reading of Minutes – July 8, 2013 Meeting -- Approved
5) Approval of Purchase Orders and Payment of Purchase Orders – FY2014 General and Building Funds and FY 2013 General Fund Reserves Building Bond Fund 34, Building Bond Fund 35 - Approval of Budgets, Reports, Allocations and Investments. -- Approved
6) Discussion and Vote to Approve Activity Fund Fundraisers -- Approved
7) The Board to consider and take action on the employment of Stephen L. Smith Corp. as financial consultants to the School District, for the fiscal year 2013-2014, and Calling for School Bond Issue. -- Approved (fee up $500 to $7500 from last bond issue)
8) Discussion and Vote to Adopt the 2013-2014 School Year Policy of Not Less than 1080 School Hours. -- Approved (now used by about 98% of Oklahoma schools)
9) Discussion and Vote to Approve Changes to the Board of Education Policy Book. -- Approved -- (see revised policies on school web site) Revised topics Include:
* Guidelines for sick students
* Bus driver regulations/ testing ... new: no texting while operating bus
* safety drills (10 drills per building per year ... lockdown, fire, tornado, intruder,...)
* reading sufficiency ... revised promotion from 3rd grade ... must read at 3rd grade level

10) Discussion and Vote to Approve School District Accreditation and School Improvement Status Report from the State Department of Education. -- Approved (met all requirements with "no deficiencies")
11) Discussion and Vote to Approve Changes to the High School and Middle School Student Handbooks. -- Approved (check back for revised copies on school site) -- sample topics: e-cigaretts prohibited, tresspasing, leaving camus without permission, cyber bullying, clarify telephone use when teacher allows for specific assignment, tardies counting against semester test exemptions, no physics this year, lost AP world history teacher, revised bell schedules, ...
12) Discussion and Vote to Approve Junior Achievement of Oklahoma, Inc. Contract (Biztown) for the 2013-2014 School Year. -- Approved

13) Bids and Purchases: -- Approved
--a) Paper Bid FY2014 -- Contract (Ohio) ... new ... some paper left from last year
--b) Maintenance Supplies Bid FY2014 -- AmSam (same vendor as last year) ~$50K
--c) Milk Bids FY2014 -- Highland (same as last year) ... only bidder ... prices up
--d) Food Bids FY2014 -- Benny Keith .. new this year ... had used 2 years ago
--e) Transportation Bid FY2014 -- State Farm (only bid) but expect last year for State Farm to offer school transportation insurance in Oklahoma

14) Resignations: -- Accepted (& 3 others under new business below)
--a) Crystal Thompson, Bus Driver -- relocating
--b) Jill Rollston, Special Needs Para-professional

15) Proposed Executive Session to Discuss Personnel and Hiring of Certified and Classified Personnel, Pursuant to Section 307 (B)(1) of the Open Meeting Law, O§, so that the Board May Return to Open Session And Vote to Hire or Not Hire Certified and Classified Personnel for FY2013. -- 8:10-9:34pm
16) Vote to Convene in Executive Session.
17) Vote to Acknowledge Return of Board to Open Session.
18) Executive Session Minutes Compliance Announcement.

19) Discussion and Vote to Approve Step Increases for both Certified, Classified and Support Personnel for FY2014. -- Approved ... steps as negotiated
20) Discussion and Vote to Approve Payments for Early Retirement Benefits for 2013-2014. -- Approved, final year of 3 year offer of $400/month for enticement for early retirements 2 years ago.

21) Hiring of Personnel: -- Approved
--a) Chelsea Cody, Special Needs Para-professional
--b) Mary Ross, HS Family and Consumer Science
--c) Pat Shults, CNP Cashier
--d) Kendall Ballinger, 1st Grade Teacher

22) Assistant Superintendent’s Report. -- Lance West reported on these topics:
* a few air conditioner repairs required (similar issues each year)
* started with new janitorial service this week ... good so far

23) Superintendent’s Report. -- Terry Due reported on these topics:
* Small budget carryover from last year, still trimming this year's budget to break even
* Not replacing a net 3 teachers
* won't know enrollment numbers until after Labor Day if teacher adjustments needed
* getting creative moving folks to cover all tasks to be done
* just like every school in the state
... facing decreased funding ... again

24) Announcements. -- Board member Johnson's birthday and announcement that he had been elected as vice-president of the OSSBA & All-State games report from Jim Riley.
25) New Business: (if any, of an emergency nature or that was not known at the time the agenda was posted) -- Accepted 3 new resignations received earlier in the day:
* Ryan Frame -- CHS Science teacher -- career change
* Stacie Clarke -- Wilson 2nd grade teacher -- new job in Norman
* Kelly Clarke -- resigned as head girls basketball coach but will remain as classroom teacher.

26) Adjournment.

This notice being given and displayed by the authority of the School Board of Independent District, I-6, acting by and through the undersigned.

Terry Due, Supt. of Schools

Posted this 2nd day of August , 2013 at 12:00 p.m. On the door of the Education Service Center at 1902 West Maple, Collinsville, OK 74021.

Ted Wright comments in purple

5 Bid Sets

4 Hires

2 Resignations

Next Step In Bond Election Call Process

3 More Resignations Under "New Business"

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Ted Wright -- last update 8/1/2013
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Remaining 2013 School Board
Meeting Dates
September 9, 2013
2nd Monday
October 7, 2013
1st Monday
November 4, 2013
1st Monday
December 9, 2013
2nd Monday
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