City Commission Meeting
July 31, 2012
Joint Commission & Park Board

DATE: July 31, 2012
TIME: 6:00 p.m.
PLACE: Commission Chambers, Collinsville City Hall
106 N. 12th Street

Notice and agenda filed in the office of the City Clerk and posted at City Hall at 2:30 p.m. Friday, July 27, 2012.
Angela McGinnis, City Clerk


1. Call to Order

2. Roll Call -- All present: Bud York, Herb Weaver, Brad Francis, Dee Sink, & Larry Shafer.

3. Discussion and possible action to appoint Glen Reser to the Park Board with term expiring May 3, 2014. -- Approved

4. Discussion and possible action on Mayor’s appointment of Park Board Chairman. -- Approved, Pam Webb

5. Discussion and possible action to purchase play equipment in the amount of $30,382.

-- Approved, this is a greatly discounted price for two units not claimed by another customer. The Unit above (for ages 5-12) will be installed at Charlie's Park (at 9th & Walnut). The city doesn't have an immediate for the 2nd unit of the package deal, so it will be placed in storage unless the school system has an interest in buying it from the city). Addition cost will be incurred to provide a safe base and fall protection for the unit slated for Charlie's Park.

---- Discussion Only below ... no actions ---------------------

6. Discussion regarding Charlie’s Park. -- New playground equipment (above) will be primary feature (along with existing singlebasketball goal) in this residential area setting. Perhaps add a picnic table also. Discussionon on old (but now mostly missing?) equipment that was removed from city park before major rennovations there in 2009 but slated at that time for relocation to Charlie's Park. Also discussion on potentially restoring 1993 "memorial" sign from city park at either park. (Previous coverage)

7. Discussion regarding possible changes in the Park Board Ordinances. -- Key topics discussed
a) a high level of control by the park board in park financial matters as called for in the old ordinances -vs- what is the effective role now as more of an advisory board. Sand Spring ordinances considered as alternative wording if city does change.
b) A variety of park operational topics need revision (in my opinion). Examples would be hiring of guards by the park board; no selling of items in park; not allowed to drive any animal or vehicle displaying any advertising of any kind in park; no stone throwing in stream (or pond); no fishing; can't start a fire (despite grills in park); no music or speeches without permission; ...
c) Does city consider the fairgrounds a park? (i.e. does the park board have any role there?). Named Woody Wilson Memorial Park in 1976. Consideration now with new City role at Veterans Building and Depot Museum which ordinance might consider an "amusement". Park Board already tasked with control of parks, airports, zoos and "public amusements" per ordinances.

8. Discussion regarding Pond feature at City Park. -- A pond has been an approved feature in the park master plan for years but there has been a clearly divided city commission on the topic in the past and this was an attempt to guage the new commission if that had changed. Not every commissioner stated an opinion (yet) but the two that did took opposite positions. Obvious issues are how to pay for the pond if eventually desired, plus safety and maintenance issues. A side issue is a desire by the city to recover splash pad water for use to water park grass. (Note: that water now passes thru the park and is currently keeping the east half of the park creek wet while the west half of the creek is bone dry during this drought).

9. Discussion regarding Park Master Plan. -- sorry I didn't have anything in my notes specific to this topic that wasn't listed under other topics. -- Ted

10. Discussion regarding protocol for exchanging information between Park Board/City Staff/Commission. -- My question to make sure we were effecively communicating. The park board made their first ever quarterly report to the commission in June 2012. Park board requests for topics on city agenda may help with info exchange in that direction. -- Ted

11. Adjournment.


Ted Wright comments in purple

Both Discuss List Of
City Park Topics In
Special Combined Session
Glen Reaser Approved As Newest Park Board Member
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DATE: July 31, 2012
TIME: 6:00 p.m.
PLACE: Commission Chambers, Collinsville City Hall
106 N. 12th Street

Notice and agenda filed in the office of the City Clerk and posted at City Hall at 2:30 p.m. Friday, July 27, 2012.
Angela McGinnis, City Clerk


1. Call to Order.

2. Roll Call -- Cheryl Hunt, Pam Webb, & Ted Wright Present

3. Discussion and possible action to recommend purchase of play equipment in the amount of $30,382. -- Approved (see city side item 5 for discussion)
This unit will be offered to Collinsville Schools (primarily targeting ages 2-4)

4. Discussion regarding Charlie’s Park.

5. Discussion regarding possible changes in the Park Board Ordinances.

6. Discussion regarding Pond Feature at City Park.

7. Discussion regarding Park Master Plan.

8. Discussion regarding protocol for exchanging information between Park Board/City Staff/Commission.

9. Adjournment.

Additional Park Related Info From City
Park Equipment (purchase approved above)

Sent: Friday, July 20, 2012 11:18 AM

Mayor and Commissioners: I wanted to get this information out to all of you. First, Trent Rogers has resigned from the Park Board. He stated he was going to be very busy the next few months and didn’t feel like he could do justice to the board. I spoke with Mayor Weaver and he has nominated Glen Reser. We will have his name as appointee on the next agenda. We are shooting for the same day as the joint work session in order to get him on board.

Attached are two pieces of playground equipment that the same company where we purchased the equipment for the big park has in storage in Seattle. Someone else had ordered these but then decided they didn’t need/want them. We can purchase both pieces for $31,000; original price for both around $41,000. They’ve also thrown in free shipping. The rep, Cherryl, came yesterday and looked at Charlie’s Park and said either one would fit there. Both pieces in storage are green and tan in color. The green one in the picture is designed for 5-12 year olds and the blue one in the picture for 2-5 year olds. This is a good price for both pieces. I would like to purchase both of them. Right now they are holding them until a decision is made.

I’ll get this same information to the Park Board members.


Pamela J. Polk (Collinsville City Manager)

Park Slalom Glider (recalled in City Park)

Sent: Wed, Aug 1, 2012 4:02 pm

I received new information concerning the Slalom Glider at the city park. I contacted the owner of ACS Playground Adventures. This is the company that originally installed the playground amenity and he confirmed that the new slide shall not fit on the existing support poles. Given this new knowledge the city took steps Monday to further secure the area. City staff removed the glider and fenced off the remaining support poles and ladder area with orange safety fence. ACS also informed us that the delivery date for the replacement slide has again been pushed back to a ship date of September 9th.

I am now trying to see if it would be possible to have the existing poles removed and the play surface patched as a separate operation from the slide replacement install. My logic thread on this is that the experienced contract crew that is removing many slides and patching expensive play surface material would do less damage to the surface than in house city staff in getting the existing poles out of there. If we can get this done then the orange safety fence can be removed as we await the new slide

We will continue to monitor the situation.

Phil Stowell

Collinsville Public Works Director

(Previous Coverage)

"Glider Update" at bottom of page