School Board Meet 8-4-2003 -- Collinsville, OK -- From The Newspaper Museum Site

Condensed / renumbered Aug 4th. 2003 School Board agenda / results:

1. Purchase order approvals & payment of purchase orders, funds & reserves, budgets, ...
-- Approved

2. Interaction of Collinsville Schools with www.cvilleok.com and the Newspaper Museum in Collinsville -- Approved -- Ted Wright requested opportunities to make teachers/students aware of unique opportunities available to the school on the website, at the museum, or classrom presentations. Mr. Wright also requested permission to promote the website on school property in exchange for news coverage and promotion of the school, students and teachers.

3. Internet Usage Policy for Students -- Approved. The policy presented by Joe Ogden is similar to State Department's policy. Student & parent signatures are required on forms for any student needing internet access at school.

4. Internet Filtering Software -- Approved. Joe Ogden discussed the search over the past 2 years for effective software that was affordable. The filtering software found initially was in the $10,000 to $12,000 range. So the school opted to use free software as a stopgap measure. The software has now inproved in both quality and price. The school has recently purchased internet filtering software that should effectively block students from pornography and illegal sites "without overblocking". The software should allow specific sites to be allowed by the system administrator (Mr. Ogden) to be accessed that would otherwise be blocked due to content (e.g. CNN or MSN news site that include wording related to bombings or other terrorist activities). The software has been purchased for about $1200 and is expected to be fuly installed on all school internet computers by August 17th.

5.Three Year Technology Plan -- Approved. Joe Ogden presented a plan that was updated from the previous plan approved in 1997. The plan give the present state of computer technology as well as the goal of technology potential in each school. The 2003 budget request for upgrades totals $25,000. That figure could vary depending on grants and rate discounts that might reduce the schools expenditures.Condensed current status:
Herald Elementary: IBM computers, most outdated, none networked.
Wilson Elementary: has T-1 system, most classrooms have one networked workstation, Library-Media center has 6 networked computers with dial up access.
Middle School: computer lab is improving but still without internet access. One teacher workstation with dial up access.
High School: computer lab lacks internet. Computers will be out of date in a year. T-1 system has at least one computer per classroom.
Offices at the four campuses need new computers but three of the four are networked.

6. Quarterback Club Organized -- Approved. Organizer Ron Scott described the newly formed tax exempt organization and it's goals. The first objective is to raise funds for a dressing facility at Sallee Field. Mr. Scott stated that funds would be raised by memberships fees to join the organization. Ron said he hoped to return to the board by February or March next year with final building plans and funding. The initial thoughts are for a 30x60ft building with electricity and plumbing for official's showers (required for new dressing facilities) and player's showers. Ron hopes the building could be completed prior to starting the 2004 football season at a cost of approximately $25, 000. Charter memberships are $50 single, $80 dual and $100 corporate. Annual renewals for those same groupings would be $25, $40 and $50.
There were 3 keys topics discussed:
1) prior experiences with organizations similar to this (at other schools) have occasionally interferred with the coach's ability to get his job done. -- Mr. Scott indicated that any member who interferred with a coach's duties or responsibilities would be removed as a member.
2) potential impact to existing booster organizations (one example being the Cardinal Club that sells concessions at the football games and provides the sports banquets)
3) potential for other sports to feel a need to create their own "single-sport" booster organizations to help ensure their sport (softball, volleyball, wrestling, soccer, golf ... etc.) was getting similar support.
There were varying opinions expressed on the last 2 topics above but the concensus appeared to be that the school should not discourage any group offering to raise money for improving their programs. The school could not control the dynamics of how the different groups would impact each other or how often those groups organized / disbanded. It was also stated that the school would do what was necessary to be sure Title IX was followed.

7. Activity Fund Raisers -- Approved.
-Volleyball (Art Smalygo, Sponsor) Mazzio Peeler Cards July 29-Aug 8 (for uniforms)
-Soccer (Joe Ogden, Sponsor) Car Wash Sept 6, 2003 (for activity expenses)

8. State Dept. of Education Accredidation Report for FY 2004 -- Each Collinsville School was accredited with no deficiencies found for the previous year.

7. Star Program with Tulsa Technology Center for FY 2004 -- Approved. A contract between the Collinsville High School and Tulsa Techonology Center for the Student Training and Reentry (STAR) Program. The students daily attendance is credited to Collinsville and Collinsville will reimburse $8.90 per student per day to Tulsa Technology.

8. Medication Policy -- Approved. The policy applies only to the elementary campuses where there is a nurse available to administer the medication (& paperwork). Other school staff can be designated to administer certain medications (given appropriate training) if the nurse is unavailable. Authorization forms are required and medication is to be delivered to the school health clinic for use during school hours. This includes both perscription and non perscription medications. This is a lengthy document with many exceptions which can't be covered here in a short paragraph. The policy was presented to the board by Corsair Thurman, the Wilson Elementary principal.

9. Transportation Insurance Bid for FY 2004 -- The approved bid was the only bid received. The bid was from Herb Weaver's State Farm Insurance for $13,751.22.

10. Auction of surplus items (via sealed bids) -- The high bid was accepted/approved for those items receiving bids (from about 6 individuals): $50 for a 1990 Ford Temp, $400 for an 1988 Chevrolet Pickup, $50 for a 1980 Dodge Van Sportsman, $75 each for a mower and a brush hog, and $150 for a 4ft aerator.

11. Resignations -- Accepted:.
a) Ellen Block, MS Reading Lab Teachers Aide
b) Gail Rogers, Bus Driver

12. Superintendant Pat Herald's Report -- Mr. Herald discussed the school's potential gain from the upcoming Vision 2025 ... and Mike Tinker, Collinsville City Manager also addressed the city's expected gain from passage of the sales tax proposition.

-- as I have passed the 24hour point in getting this page on the web site ... will stop here and add detail later ... hopefully including the open session (after extective session) which I missed and a bit more on Vision 2025.

-- Ted Wright 8pm 8/5/2003

--- Executive Session --