School Board Meet
May 11 , 2020

Remote Meeting (Videoconference)

Collinsville Public Schools
Regular Virtual Meeting Monday, May 11, 2020 at 6:00 PM

This meeting will be conducted entirely via teleconferencing and videoconferencing. Those present at remote locations will be:
Melanie Garrett is inviting you to a scheduled Zoom meeting. Topic: May 11, 2020 BOE Meeting
Time: May 11, 2020 06:00 PM Central Time (US and Canada)

Join Zoom Meeting

Meeting ID: 775 5457 6677
Password: 1nSVHF

Those joining the meeting vis videoconferencing:
Lance West , Superintendent
Steve Stout , President
Tim Reed, Vice President
Tim Bess, Clerk
Memory Ostrander, Member
Jennifer McElroy, Member
Melanie Garrett, Minutes Clerk
Stacie Byrom, Assistant Minutes Clerk

1. Call to Order and Roll Call of Members -- Stout, Ostrander, Reed, Bess -- Present
2. Record of Members Present and Absent
3. Request to Address the Board -- None

4. Consent Agenda: Discussion and Vote Items (a. – h.) of the Consent Agenda
a. Approval of the 4/13/2020 Regular Virtual Board Meeting Minutes and Special Virtual Board Meeting Minutes 4/24/2020.
b. Approval of Purchase Orders and Payments of Purchase Orders -FY 2020 General and Building Funds, All-District Funds- Approval of Budgets, Reports, Allocations and Investments
c. Approval of The Contract with A Work in Progress, PC for FY2021
d. Approval of Contract with Kay Sandschaper, Psychoeducational Services for FY 2021
e. Approval of the Contract with Carlyn Heinrichs, Speech Therapy Services for FY 2021
f. Approval of Contract with Integrative Physical Therapy, Inc for FY2021
g. Approval of the Contract with Superior Vision Consulting, LLC for FY2021
h. Approval of Contract with Sherry Colbert, Speech Therapy for FY2021
-- Approved

5. Building Site Reports --
* Stacy/CUE -- Received $8K grant for playground shade structure & $500 VVEC grant for bike rack; nearly 100% contact with parents for distance learning; will wrap up end of this week
* Hunt/Herald -- Designated teacher checkout times scheduled; summer building improvements
* Bilyeu/WIlson -- Finding positives in these difficult times
* Lang/MS -- Wraping up; teachers will cleanup & check out next week; will survey what worked and not during distance learning
* Kiker/HS -- Graduation rescheduled to July 10 at UMAC; online slideshows for seniors instead of awards assembly

6. Directors Report
* Crutchfield -- trying to track potential school financial impact due to COVID-19 / oil-gas economic changes
* Hamlin -- Checking potential standards gaps with final weeks of distance learning; working on technology needs for next year; moving Teacher of the Year celebration to August (normally in May)
* Harp -- All Good
* Cantrell -- Tracking OSSAA limits/rules for restart of sports; expect to be able to start using sports facilities by June 1st
* Janah -- CNP has provided breakfast/lunch for from ~600 to ~300 students daily (curbside at Middle School since March 23) ... will end May 22nd
* Myers -- ordered more Chromebooks today

7. Superintendent's Report
* Lance West -- working on design/location for multi-purpose building on HS campus (for wrestling / weight room & more) for future bond
* News links
* Working on "Plan B" if students not allowed back in classrooms in August (i.e. if another latge COVID-19 spike) ... but primary plan is for students in school. Unclear how things will be diffetent from past normal.

8. Proposed Executive Session to Discuss Resignations and hiring of Temporary Certified Staff (as attached) for the 2020-2021 School Year, Pursuant to 25-OS ss 307(B)(1) of the Open Meeting Law.
9. Vote to Convene in Executive Session
10. Acknowledge Return of Board to Open Session
11. Executive Session Minutes Compliance Announcement
-- 6:40pm - 7:52pm

12. Discussion and Vote to hire the Certified Teachers (Temporary Status) for the 2020-2021 School Year.(as attached) -- Approved

13. Discussion and Possible Vote to Change School Arrival and Dismissal Times for FY 2021 -- Approved -- after lengthy study driven by multiple factors including difficultes with bus scheduling between elementary & secondary routes causing some elementary students to have lengthy waits at school waiting for bus to return. Also allows later start for JrHi athletics and HS band. A letter will be sent to current parents soon with additional information.

Additional info in 5/13/2020 Parent Letter at

14. Resignations: -- Approved
a. Nicole Wallstein- Special Ed Teacher
b. Philomena Hollingsworth- Special Ed Teacher
c. Gale Blevins - 6th Grade Teacher
d. Adam Hass- HS Teacher
e. Whitney Mendez- CUE Art Teacher

15. Hirings: -- Approved
a. Tracie Nowotny- HS Spanish Teacher
b. Emily Gotcher- Special Ed Teacher
c. Mindy Contreras- Special Education
d. Madison Bay - Special Education Teacher
e. Jessica Abuelaileh- 6th Grade Teacher
f. Coulter Clark- Athletic Trainer
g. Hunter Haralson - HS Strength and Conditioning Coach

16. New Business -- None
17. Announcements -- Planning photos of school board members Friday (for yearbook)
18. Adjournment -- 8:20pm

Lance West , Superintendent

Posted 5/8/2020 at 12:00 Noon on the front door of the Education Service Center


Ted Wright comments in purple

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-- Copyright 2020
-- Collinsville, OK

Changes To School Start/Stop Times For Next Year Approved

Rehiring Certified Staff

No In-Building School since March 13th

"Distance Learning" Began April 6th

2020 School Board Scheduled
Meeting Dates (6pm Meets)
Jan. 13, 2020
2nd Monday
Feb. 10, 2020
2nd Monday
Mar. 9, 2020
2nd Monday
April 13, 2020
2nd Monday
May 11, 2020
2nd Monday
June 8, 2020
2nd Monday
June 29, 2020
5th Monday
July 13, 2020
2nd Monday
Aug. 10, 2020
2nd Monday
Sept. 14, 2020
2nd Monday
Oct. 12, 2020
2nd Monday
Nov. 9, 2020
2nd Monday
Dec. 14, 2020
2nd Monday