City Commission Meeting
January 17, 2017
Public Hearing: 823 S. 12th Nusiance

Collinsville City Commission

REGULAR MEETING AGENDA
January 17, 2017, 5:30 P.M.
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order.

2. Invocation.

3. Flag Salute.

4. Roll Call. -- (Present: Larry Shafer, Bud York & Brad Francis) + (Absent: Melodie Bateman & Jerry Garrett)

5. Consent: All matters under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from consent by request. A motion to approve the Consent Agenda is non-debatable.

--A. Approval of Minutes from January 3, 2017 Regular Meeting.
--B. Approval of Claims in the amount of $39,731.67.
--C. Approval of January 6, 2017 Payroll in the amount of $56,159.63.
--D. Approval of Cemetery Deeds: Hugh & Patty Sexton – 2 spaces; Lorenzo A. Ramos – one space.
--E. Approval of Budget Amendment #21 $2,286.20 Workers/Comp reimbursement Fire Dept.
--F. Approval of Budget Amendment #22 $100 Donation to Animal Control Department.
--G. Approval of Budget Amendment #23 $385 Bullet Proof Vest Grant reimbursement Police Department.
-- Approved

6. Discussion, consideration and possible action concerning items removed from the Consent Agenda. -- n/a

7. PUBLIC HEARING, to determine whether or not the structure on the property located at 823 S. 12th, Collinsville, Oklahoma, is in need of repairs, is dilapidated, is uninhabitable, is a hazard to the health, safety and welfare of the general public or otherwise constitutes a nuisance which should be abated. -- City Code Enforcement Officer Thomas Grimsley stated the current legal process was started Oct. 5th (but that the city has been trying to get this property cleaned up for years) and that it was a safety and health issue. One of the deed owners was present and stated that she would like to tear down the structure and requested 3 months to get it done on her own. The city had cleaned up external junk and mowed on a previous occasion (~2 years ago).

8. Discussion and possible action to declare the property located at 823 S. 12th Street, Collinsville, Oklahoma, a nuisance and for abatement of the nuisance by removal of the building and structures on the property and setting a time for the commencement and completion of the work. -- Commissioners Shafer & Frances approved allowing 61 days for the property owner to clear the offending structure on their own or the city would have it done and charge the owner after that time (by placing a lien on the property if necessary).

9. Discussion and possible action to award North Parking Lot Bid to LDKerns Contractors in the amount of $177,303.55. -- Approved, with a change order that should lower the total to $141K.

10. Discussion and possible action to award Ridgelawn Cemetery Improvements Project Bid to Stronghand, LLC. in the amount of $291,879.90. -- Approved, with improvements including opening up a new southern section after grading and paving, an asphalt perimeter road, closing the north-most entrance and adding electronic gates to the two remaining gates, a brick sign, 6 foot black metal fence with brick columns, replace collapsed 12 in pipes.

11. Discussion and possible action to approve 2016-2017 Community Development Block Grant (CDBG) Program Contract. -- Approved, a paper work (completion deadline date) update to two previous grants that had been "banked" for the Center Street repairs near the Post office ... per INCOG request.

12. Quarterly Reports from:

* Collinsville Downtown Inc. -- Kimberly Miller report:
-- Just Treats successful - 1000 hot dogs - thanks to city provided judges
-- All 4 Turkey Trackers found quickly
-- CDI float in Veterans Day Parade
-- New executives: Joe Sagi-Pres, Keri Fitts-VP, Sharene Smith - Secretary, Christine Wilson-Treasurer
-- Preparation for 2017 Hogs 'N' Hot Rods
-- Nominations for state awards
-- New CDI web site (.org instead of .com): http://www.collinsvilledowntowninc.org/

* Collinsville Park Board -- reschedule to next meeting

* Police Chief Jimmie Richey
-- 40 in local jail in last quarter (especially busy December 2016)
-- 114 in jail for the year 2016
-- 20 accidents in previous quarter
-- 18,000 log entries
-- 283 citations for quarter (over 900 for year)
-- Jobs offers to 2 new officers pending final physicals
-- MBT - mobile terminals - grants to try and get in all patrol cars
-- Search last week found 32 grams of meth, also heroine, 2 in jail
-- increased drug enforcement

* Fire Chief Russell Young
-- 111 fire runs for 2016
-- 1008 EMS runs for 2016
-- continued training
-- community presentations -- Girls Scouts first aid kits
-- Smoke alrmns and batteries (donated by Interstate) with help by First Baptust Church (25 installed in 15 homes)

13. Discussion and possible action to enter into Executive Session for discussing negotiations concerning employees and representative of employee groups as allowed by O.S. 25, Section 307 (B) (2).
Collinsville Fraternal Order of Police 2016-2017 Contract. -- n/a

14. Discussion and possible action on matters discussed in Executive Session. -- Approved, the police contract without the need for executive session. Same as previous contract.

15. City Manager’s Report. -- Pam Polk reported on these topics:
* City web site now has registration for the "No-Knock" sign-up. 115 have signed up so far and a new solicitor got a permit this week and was given that list.
* City has a table at the Jan. 28th Chamber banquet
* WWAH Murder Mystery fundraiser in February
* Miss Collinsville Pageant this week (Sat. Jan 21 at HS)

16. Adjournment. -- 6:16 pm