City Commission Meeting
April 3, 2017
Rezoning On 7th (Between Walnut & Oak)
June 10th Main Street Closure For Hogs

Design Electric Line Relocation For Highway 20 Widening

Fire Hydrant Project

Quarterly Reports

 

 

 
 

 
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Collinsville, Oklahoma

Collinsville City Commission

REGULAR MEETING AGENDA
April 3, 2017, 5:30 P.M.
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order.

2. Invocation.

3. Flag Salute.

4. Roll Call. -- All Preset (Garrett, Shafer, York, Bateman & Francis)

5. Presentation of Appreciation by Mayor York to Collinsville’s Police and Fire Departments. -- see photo above

6. Consent: All matters under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from consent by request. A motion to approve the Consent Agenda is non-debatable.

--A. Approval of Minutes from March 20, 2017 Regular Meeting.
--B. Approval of Claims in the amount of $65,804.85.
--C. Approval of March 31, 2017 payroll in the amount of $54,142.38.
--D. Approval to close Main Street from 7th to 14th Streets from 6:00 a.m. to 6:00 p.m. on Saturday, June 10, 2017 for the annual Hogs “N” Hot Rods Car & Bike Show.
--E. Approval of Budget Amendment #35 $5,143.95 Fire Department Workers Comp reimbursement for October and November 2016.
--F. Approval of Cemetery Deeds: Neta Ruch – 3 spaces; Lorenzo Ramos – 1 space; Jeffrey & Tracey Prodger – 2 spaces.
-- Approved

7. Discussion, consideration and possible action concerning items removed from the Consent Agenda. -- n/a

8. Quarterly Reports from:

* Collinsville Downtown Inc.

Kimberly Miller reported on these topics:
* State Awards -14 nominations - 1 made top 3 (Hogs - Premier Event)
* Valentines -- provided material for elementary kids for downtown windows
* Participated in March 2nd fundraiser for Silver Dollar Cafe restoration ($2050 raised - about 100 diners at Veterans Building)
* CDI 5K / Fun Run April 29th - downtown-park-football field
* Hogs 'N' Hot Rods planning - move food back to corners (instead of food court) - infaltables free for kids again - need student volunteers - tie sound into all speakers again

* Fire Chief, Russell Young.

Chief Young reported on these topics:
* 37 fire runs
* Band Booster fundraiser at fire station
* testing storm sirens
* Lost one fire fighter to Tulsa .. hired another
* Working on grants - joint effort with other community fire depts
* Chief Young is retiring at the end of April 2017 - will then do code enforcement

* Police Chief, Jimmie Richey

Chief Richey reported on these topics:
* 47 bookings / 127 reports / 15 accidents / 154 citations
* busy quarter - shorthanded - one with broken hand
* One contingency offer recinded after unable to complete pension physical
* Another offer waiting on physical results
* jail inspection
* March 21 - warrents served - 3 arrested on north 12th Street - fine work by Collinsville Officers along with help from Rogers County & Wildlife Department - recovered $113K valued property from burgularies

9. Discussion and possible action to award Water Distribution Improvement – Fire Hydrants Project to MSB Construction, LLC, pending System for Award Management (SAM) registration approval for the amount of $69,000. -- Approved, city half ... CMA side approved on previous agenda.

10. First reading of Ordinance Number 913. -- Emergency option failed (Garrett & Shafer NOs; with Bateman, Francis & York YESs) - so First Read Only

11. Discussion and possible action to adopt Ordinance Number 913, an ordinance amending Ordinance Number 606, The Zoning Code of the City of Collinsville, Oklahoma, by approving CZ-194; repealing all ordinances in conflict herewith; and declaring an emergency. (Rezone a tract located west of 7th Street between West Walnut Street and West Oak Street from RS-3 Residential Single-Family District and CBD Commercial Business District to RD Residential Duplex District.) -- skipped .. see item 10

12. Discussion and possible action declaring Ordinance Number 913 an emergency for the purpose of preserving the public health, safety and/or peace making it effective immediately upon passage and publication. -- skipped ... see item 10

13. Discussion and possible action to declare old cemetery gates and old fencing components surplus property. -- Approved for fencing components but not gates (will explore other reuse for gates). Likely sell at online auction.

14. City Manager’s Report. -- Pam Polk discussed the following topics:
* Trail lighting in progress ... some lit now ... others delayed by weather
* April 22 city-wide cleanup - signup on city web site
* Vision 2015 - design for city plaza soon
* Good Friday - City Hall closed April 14th (Friday trash to Thursday)
* School out Fridays rest of this school term (April+May)

15. Adjournment. -- 6:08pm


Collinsville Municipal Authority

REGULAR MEETING AGENDA
April 3, 2017 immediately following City Meeting
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order.

2. Roll Call. -- same as above

3. Consent: All matters under “Consent” are considered by the Board of Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request. A motion to approve the Consent Agenda is non-debatable.

--A. Approval of Minutes from March 20, 2017 Regular Meeting.
--B. Approval of Claims in the amount of $100,155.38.
--C. Approval of March 31, 2017 Payroll in the amount of $30,116.50.
--D. Approval of Budget Amendment #34 $232 State Building Code Fees Collected Feb 2017.
--E. Approval of Budget Amendment #36 $464.59 OMAG AGRiP Reimbursement/City Manager.
-- Approved

4. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

5. Discussion and possible action to approve contract with HUB Engineers for design of Electric Line Relocation in coordination with ODOT State Highway 20 Widening Project in the amount of $34,000. -- Approved, state pays for water & sewer relocation but not electric.

6. Report from Public Works Director. -- Phil Stowell reported on these topics:
* North city hall parking lot completed
* Cemetery improvements project - storm water pipe placement - fence brick pillars started
* 45 day water improvement project
* Center street drainage/paviing improvement project bids soon
* budget drafts progressing
* Need mowing help - seasonal

-- Commissioner Garrett questions on city automated meter system
---- Do we have a price on customer portal for online viewing of usage?
---- Do we know why a customer with a leak was not notified (warning system failed -- still being investigated -- has worked other times)
---- Need a policy for leak payment - can't "give away" utilities

7. Adjournment. -- 6:26pm


Posted on City Hall Bulletin Board Friday, March 31, 2017 at 1:00 p.m. by Angela McGinnis, City Clerk

Ted Wright comments in purple.
Thank You! -- Collinsville Police, Fire & EMS personnel -- for your service, sacrifice, and providing for our safety ... often under difficult situations. The City Commission presented copies of a fireman's and police officer's prayer at the April 3rd city meeting to the Chiefs and available employees. Russell Young will be retiring as fire chief at the end of April.