School Board Meet 1/11/2016 -- Collinsville, OK -- www.cvilleok.com

Collinsville Public Schools
1902 West Maple
Collinsville, OK 74021

All persons interested in attending the Regular Scheduled School Board Meeting for Collinsville Public Schools, Independent District I-6, should make plans to attend the meeting at the following date, time and place to wit:
Date: January 11, 2016
Time: 6:00 p.m.
Place: Education Service Center, 1902 West Maple, Collinsville, OK 74021

Note: I could not attend this board meeting as I was covering the concurrent CHS Wrestling (-vs- Neosho) Dual at CHS (& then the CHS Basketball Boys -vs- Wright Christian) ... but I have added the official minutes (from Melanie Garrett) at the bottom of the page. -- Ted Wright 1/14/2016

The following items will appear on the agenda at the above scheduled meeting to wit:
NOTE: The Board of Education may discuss, vote to approve, vote to disapprove, vote to table or decide not to vote on any item on this agenda.

1) Call to Order and Roll Call of Members.
2) Record of Members Present and Absent.
3) Requests to Address the Board.

4) Consent Agenda: Discussion and Vote to Approve Items #a- #c of the Consent Agenda:
--a) Approval of the December 14, 2015 Regular Board Meeting Minutes and Special Board Meeting December 23, 2015
--b) Approval of Purchase Orders and Payment of Purchase Orders – FY2016 General and Building Funds, All District Funds –Approval of Budgets, Reports, Allocations and Investments.
--c) Approval of the Activity Fund Fundraisers as Attached.

5) Discussion and Vote to Accept Audit for FY2015 from Kerry Patten, CPA, School District Auditor.
6) Discussion and Review of Property Liability Insurance and Vote to Accept Recommendation of Aaron Reinhart, AAI, Wilcox and McGrath Insurance, Agent of Record.
7) Updates on Building Projects- Brewer Construction
8) Discussion and Vote to Approve Changes to the Collinsville Board of Education Policy Book.
9) Discussion and Vote to Approve Out of State Travel to Chicago for the Chorus March 17-20, 2016.
10) Discussion and Vote to Approve the Legislative Liaison for the Collinsville Board of Education.

11) Proposed Executive Session to Discuss the employment, hiring, appointment, promotion, demotion disciplining or resignation of certified or classified staff, Pursuant to Section 25 O.S. § 307 (B)(1) of the Open Meeting Law, so that the Board may return to open session to take action on certified or classified staff.
12) Vote to Convene in Executive Session.
13) Acknowledge Return of Board to Open Session
14) Executive Session Minutes Compliance Announcement.

15) Resignations:
--a) Amanda Lee- Herald Paraprofessional
(Added under New Business: Resignation: Lawana Carl- 5th grade Teacher)

16) Hiring of Personnel:
--a) Sara Brightmire- MS Paraprofessional
--b) Hayley Ganzel- MS Paraprofessional
(Added Under New Business: Hiring: Cynthia Lucas- ECC Teacher’s Aide)

17) Recognition of School Board Members during the National School Board Member Month.
18) Directors Report.
19) Superintendent’s Report.
20) Announcements.
21) New Business
22) Adjournment.

This notice being given and displayed by the authority of the School Board of Independent District, I-6, acting by and through the undersigned.

By: ________________________________
Lance West, Superintendent of Schools

Posted this 8th day of January 2016 at 12:00 p.m. on the door of the Education Service Center at 1902 West Maple, Collinsville, OK 74021.

Collinsville Public Schools
1902 West Maple
Collinsville, OK 74021

The Collinsville Public Schools, Independent District I-6, Board of Education met in a Regular Meeting on January 11, 2016 at 6:00 p.m., in the Education Service Center, 1902 West Maple, Collinsville, OK 74021.

1) Call to Order and Roll Call of Members. Time: 6:00 pm.

2) Record of Members Present were: Steve Stout, Tim Reed, Memory Ostrander, Wendell Johnson and Kevin Morrison

3) Requests to Address the Board.- NONE

4) Consent Agenda: Discussion and Vote to Approve Items #a- #c of the Consent Agenda:
a) Approval of the December 14, 2015 Regular Board Meeting Minutes and Special Board Meeting December 23, 2015
b) Approval of Purchase Orders and Payment of Purchase Orders – FY2016 General and Building Funds, All District Funds –Approval of Budgets, Reports, Allocations and Investments.
General Fund: $255,057.51
Building Fund: $ 8,846.06
Activity Fund: $83,052.39
c) Approval of the Activity Fund Fundraisers as Attached.(12 Fundraisers)

Motion made by Memory Ostrander Second by Wendell Johnson
All Members present (5) voted yes. Copies Attached

5) Discussion and Vote to Accept Audit for FY2015 from Kerry Patten, CPA, School District Auditor.

Motion made by Kevin Morrison Second by Wendell Johnson
All Members present (5) voted yes. Copies Attached

6) Discussion and Review of Property Liability Insurance and Vote to Accept Recommendation of Aaron Reinhart, AAI, Wilcox and McGrath Insurance, Agent of Record.

Motion made by Kevin Morrison Second by Tim Reed
All Members present (5) voted yes. Copies Attached

7) Updates on Building Projects- Brewer Construction- Tabled

8) Discussion and Vote to Approve Changes to the Collinsville Board of Education Policy Book.
Policy 3.15 Proficiency Based Promotion
Policy 4.32 Student Residency
Policy 6.23 Reduction In Force- Certified Teaching Personnel

Motion made by Memory Ostrander Second by Tim Reed
All Members present (5) voted yes. Copies Attached

9) Discussion and Vote to Approve Out of State Travel to Chicago for the Chorus March 17-20, 2016.

Motion made by Memory Ostrander Second by Kevin Morrison
All Members present (5) voted yes. Copies Attached

10) Discussion and Vote to Approve the Legislative Liaison for the Collinsville Board of Education.
2016 Collinsville Board of Education Liaison- Wendell Johnson

Motion made by Kevin Morrison Second by Memory Ostrander
All Members present (5) voted yes. Copies Attached

11) Proposed Executive Session to Discuss the employment, hiring, appointment, promotion, demotion disciplining or resignation of certified or classified staff, Pursuant to Section 25 O.S. § 307 (B)(1) of the Open Meeting Law, so that the Board may return to open session to take action on certified or classified staff.

12) Vote to Convene in Executive Session.

Motion made by Kevin Morrison Second by Tim reed
All Members present (5) voted yes. Copies Attached
Time: 6:55 pm

13) Acknowledge Return of Board to Open Session

Motion made by Memory Ostrander Second by Tim Reed
All Members present (5) voted yes. Copies Attached
Time: 7:40 pm

14) Executive Session Minutes Compliance Announcement.
Read By Melanie Garrett, Minutes Clerk
No Action Taken- Copy Attached

15) Resignations:
a) Amanda Lee- Herald Paraprofessional

Motion made by Memory Ostrander Second by Kevin Morrison
All Members present (5) voted yes. Copies Attached

16) Hiring of Personnel:
a) Sara Brightmire- MS Paraprofessional
b) Hayley Ganzel- MS Paraprofessional

Motion made by Memory Ostrander Second by Tim Reed
All Members present (5) voted yes. Copies Attached

17) Recognition of School Board Members during the National School Board Member Month.

No Action Taken

18) Directors Report.

Julie Crutchfield – Congratulated the Financial Staff for no deficiencies on the Auditors Report.

Kelly Hamlin- Announced that the ACT Test will be given free to all juniors on March 29, 2016.

19) Superintendent’s Report.

Lance West reported on the Midyear Financial Summary. (Copy attached)

20) Announcements.
High School Basketball game Tuesday Night at 6:00 pm.

21) New Business
a) Resignation: Lawana Carl- 5th grade Teacher

Motion made by Kevin Morrison Second by Tim Reed
All Members present (5) voted yes. Copies Attached

b) Hiring: Cynthia Lucas- ECC Teacher’s Aide

Motion made by Kevin Morrison Second by Tim Reed
All Members present (5) voted yes. Copies Attached

22) Adjournment.

Motion made by Memory Ostrander Second by Tim Reed
All Members present (5) voted yes. Copies Attached
Time: 8:06 pm

Respectfully submitted,

Melanie Garrett, Minutes Clerk
1902 West Maple
Collinsville, OK 74021

Ted Wright comments in purple

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