City Commission Meeting
April 4, 2016
Sale Of City Property To Cyprus Amax Minerals Company

Collinsville City Commission
REGULAR MEETING AGENDA
April 4, 2016, 5:30 P.M.
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order.

2. Invocation.

3. Flag Salute.

4. Roll Call. -- Garrett, York, Bateman and Francis present (& Larry Shaffer absent)

5. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under Consent are considered to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

--A. Approval of Minutes from March 21, 2016 Regular Meeting.
--B. Approval of Claims in the amount of $18,894.41.
--C. Approval of April 1, 2016 Payroll in the amount of $48,211.16.
--D. Approval to close Main Street from 7th to 14th Streets from 6:00 a.m. to 6:00 p.m. on Saturday, June 11, 2016 for Collinsville’s Annual Hogs N Hotrods Car and Bike Show.
--E. Approval of Cemetery Deeds: Barbara Strope-3 spaces; Steve Jordan-1 space; Terrall & Sandra Raper-2 spaces; Norma Logsdon-1space.
-- Approved

6. Discussion and possible action concerning items removed from the Consent Agenda.
-- n/a

7. Quarterly Reports from:

* Collinsville Downtown Inc.

-- Sherry Campbell reported on: * CDI reorganized in January -- Beth Ann Langston president til end of year * Kimberly Miller is new interiem program manager * Plans for 2016 Hogs "N" Hot Rods include a food court instead of vendors down the middle of the street. Hope to tie event sound into city speaker system. Kid Zone will be on 12th Street again. No Back Alley BBQ w/Hogs ... maybe later standalone * Collinsville CDI in state's top 10 ... final ranking at May 3rd awards presnetation * New restaurant at GreyBeards location * New salon 10th and Main * Simply Parties moved ... Decorator moving in there

-- Ted Wright reported on: * His final report to the commission as he is "retiring" from the park board when his term expires in May 2016. (Note: I was on the park board when it began meeting again after many years being dormant ... in 2009 along with Dee Sink, Rusty Poindexter, Joe Ogden, Pam Webb -- Ted Wright) * The Current park board members are Glen Reser, Adam Steidley, Jenny Walker, and Kelly Benham. Mayor York will appoint a new member to replace Wright. * Park Board waiting for city commission followup on recommendations for: speed bumps to slow speeders in park; restricting horses from new city lake trail; allowing non-motorized boats (canoes and kayaks) on city lake. * Park Board waiting on city staff for installation of: lighting and benches for trail at city park; instalation of sand volleyball court at city park.

* Lower number of fire runs this quarter * Average number of EMS runs (246) * Grain bin rescue training * Trench rescue training

* 22 booked this quarter * 126 reports * 20 accidents * 108 citations * 37 business and 87 home alarm calls * Revising patrol routine downtown and city park with stationary car and some foot patrol * Active shooter training * Commissioner Garrett still wants a surplus patrol car left near roadway as a speed deterant

9. Discussion and possible action to approve the purchase and finance options of Incode Court Program in the amount of $36,194. -- Approved, software system to make city court transactions more efficient for city staff (eliminates some double entries). There are also additional tearly and by transaction fees.

10. Discussion and possible action to approve the contract for sale of property located at 13605 N. 113th E. Ave., Collinsville, Oklahoma, to Cyprus Amax Minerals Company. -- Approved (with a no vote by Commissioner Garrett and yes votes by Bateman and Francis). The property is east of the railroad (& old Hwy 169) where 136th St. North may eventualy be extended over the railway. The property has been "burdoned" by a long term lease with Mr. Sanders. Cyprus plans to clear that lease complication by giving Mr. Sanders the clean half of the property while thay retain clear title to the other half which is heavily contaminated from old smelter operations. They plan to cap the contamination and retain that east half of the property.

11. City Manager’s Report. -- Pam Polk reported on these topics:
* Daniel Harper training to take Steve Tinker's place (following Tinker's retirement)
* Brown Bag staff meet with Rachel Chronister who is proposing an "Old Town Christmas" with a Branson style show following tryouts.
* Tulsa Urban CDBG changes in the works for future grants
* Sooner Generator Sales -- demo planned
* Working with Bixby Telephone for bid to school - COX competitor
* American Legion Building walkthru likely next week

At the end of the city manager's report, Commissioner Garrett brought up questions on "claims" on the city web site about which capital improvements would be made (with the proposed city sales tax to be voted on the following day April 5th) .. noting that specific projects and priorities were never formally voted on by the commissioners. Garrett asked when those specific projects and priorities would be approved. Mayor York answered that there would be time for specific approval before the tax became effective in 2017 (if approved by voters). Also cited was the 19th street bridge which had been discussed but not completed under the previous Vision tax collection. Pam Polk noted that some of those funds were used instead for DEQ consent order improvements. Interjected into that discussion, James Roderick questioned Commissioner Garrett's internet comments about city finances and the need for the sales tax extension. (Ted Wright Note: there was a lot more said by Mr. Roderick that I won't repeat here. I am always pleased to see rare active citizen attendance / participation at public meeting such as the city commission meeting but personally consider this particular "attack" beyond what is appropriate in that environment ... i.e. a non-agenda question tacked onto a report.) Everyone is entitled to their opinion but this was not the right time nor place.

12. Adjournment.

Posted on City Hall Bulletin Board Friday, April 1, 2016 at 3:30 p.m.