Collinsville Public Schools
1902 West Maple
Collinsville, OK 74021

All persons interested in attending the Regular Scheduled School Board Meeting for Collinsville Public Schools, Independent District I-6, should make plans to attend the meeting at the following date, time and place to wit:

Date: December 8, 2014
Time: 7:00 p.m.
Place: Education Service Center, 1902 West Maple, Collinsville, OK 74021

The following items will appear on the agenda at the above scheduled meeting to wit:
NOTE: The Board of Education may discuss, vote to approve, vote to disapprove, vote to table or decide not to vote on any item on this agenda.

1) Call to Order and Roll Call of Members.
2) Record of Members Present and Absent. -- All Present: Stout, Ostrander, Johnson, Morrison, and Reed
3) Requests to Address the Board. -- None
4) Consent Agenda: Discussion and Vote to Approve Items #1- #3 of the Consent Agenda:
-- 1) Approval of the November 3, 2014 Regular Board Meeting Minutes. .
-- 2) Approval of Purchase Orders and Payment of Purchase Orders – FY2015 General and Building Funds, All District Funds –Approval of Budgets, Reports, Allocations and Investments.
-- 3) Approval of the Activity Fund Fundraisers as Attached.
-- Approved
5) Updates on Building Projects- Brewer Construction -- Upper Elementary and High School Projects both going well. Gas connected at Upper Elementary and will have heat by next week. Mud & tape in classroom wing. Expect to have rest of building enclosed in next few weeks. About half done with curb and gutter. Will bid asphalt in January. Low petroleum prices should help those bids. At the high school concrete poured in old chorus room. Graded in prep for slab pour under new gym in about a week.

6) Updates on Building Projects- The Stacy Group -- Mike Stacy provided color board for upper elementary. He expects to deliver one for the high school soon.


7) Administration Report-Arlin Stacy- Herald Principal -- Also reports by Jenni Hurd (Herald Counselor) and Jennifer Salley (Herald Dean of Students). Among the many topics discussed were positive behavior incentives, movie night for the parents and students, partner teachers to help 4/5th graders prepare for multiple teachers in middle school, better utilization of test results to improve future instruction to individual students. Principal Stacy presented a humorus multi-personality video about stats and details but finished with the thought the individual students and teachers are more important than those details.



8) Vote to Approve Changes to the Collinsville Board of Education Policy Book. -- Approved, 2 "state required" additions to teacher evaluation procedures
9) Discussion and Vote to Approve Collinsville Public Schools Receiving Agents. -- Approved, auditor requested to help insure those signing for packages received weren't the same as those authorizing the purchases.
10) Discussion and Vote to Approve Sanctioning of Collinsville Booster Clubs and PTOs. -- Approved, the last two that missed the previous bunch approved (Wilson and ECC PTO's)
11) Discussion and Vote to Approve AIDS Curriculum and Update. -- Approved, will be presented to 7th and 10th graders ... the same as in past years.

12) Proposed Executive Session to Discuss the employment, hiring, appointment, promotion, demotion disciplining or resignation of certified or classified staff, Pursuant to Section 25 O.S. § 307 (B)(1) of the Open Meeting Law, so that the Board may return to open session to take action on certified or classified staff.
13) Vote to Convene in Executive Session.
14) Acknowledge Return of Board to Open Session
15) Executive Session Minutes Compliance Announcement.
8:10-9pm

16) Resignations: -- Tabled
-- a) Keith, Alyssa - Special Ed Paraprofessional- Wilson

17) Hiring of Personnel: -- Approved
-- a) Houts, Keri - Special Ed Para-Professional- ECC
-- b) Mendez, Whitney - Title 1 Reading Coach ECC

18) Discussion and Vote to Approve Board Meeting Dates for Calendar 2015. -- Approved, will be mostly 2nd Mondays meets except October (1st Monday).
19) Discussion and Vote to Approve the District Lawn Bids for 2015. -- Approved, the low bid (by over $7K difference) of Thrifty (operated by Michael Pitts - CHS 2008) over the exiting excellent lawn service provided by Steve Branen. Pitts' bid was ~$51K + fertilizer cost -vs- Branen's ~$58K bid + fertilizer costs.

20) Directors Report.
* Julie Crutchfield commented on COSA/ASPO training
* Cara Jones commented on testing and teacher evaluations ... with a summary that "things are better this year"
* Andrea Reser -- excited about a new cooperative bid process with multiple school districts working together to lower commodies costs. Expects first bid back in February 2015.
* Jim Riley commented on continued activities successes & transportation planning software being evaluated

21) Superintendent’s Report. -- Lance West commented on these topics:
* the district continues to meet the goal of "living within our means"
* revenues down about 1% compared to last year
* changes in payroll (after policy changes) have leveled out ...will be more predictible now
* "no place else to cut" (for example about 700 purchase orders by this time last year compared to about 300 this year)
* will have an additional 77,000 more square feet to heat/cool next year after construction
* need state to come through with funding (now 3A sized budget for a 5A school)
* proud of our people and their efforts to continue with high quality efforts/results despite cuts
* subbing for teachers gives him greater appreciation for their efforts
* congratulations to Memory Ostrander and Kevin Morrison (unopposed for new school board terms) who have chosen to remain a "part of the team"
* Title II meetings - professional development - CEA (Collinsville Education Association)
* Phase I planning for logistics of moving students and teachers to different building before the start of the next school year ... some will start in April for all to complete by August
-- Alt Ed will be in back two Wilson buildings (plus 1st + 2nd + 4th + 5th + 6th relocating)
-- Not hiring a new principal ... but Dale Harp (now at the middle school) will head the administration team there (~270 students). Principal Cheryl Hunt to Herald and Arlin Stacy to Upper Elementary.
-- Hope to have new bus routes planned by April to let parents know for planning over the summer
-- "we are adding building ... but have the same number of kids" ... can't let spending increase
* condolences to School Board President Steve Stout who Dad's funeral was earlier in the day

22) Announcements.
* excellent choir concert Sunday
* band concert is this coming Friday
* CHS senior Cannon Vogel earned spot on 6 student "quiz bowl" team representing Oklahoma at national meet this summer
* Herald 3rd grader struggling wth cancer -- family thankful for community support
* Collinsville FFA On OETA

23) New Business
* -- Approved, surplus declaration for old football shoulder pads that can't be safety certified and old lockers
* -- Approved, Phase I logistical move plans as presented to the board so far

24) Adjournment. -- 9:43pm

This notice being given and displayed by the authority of the School Board of Independent District, I-6, acting by and through the undersigned.

By: ________________________________
Lance West, Superintendent of Schools

Posted this 5 day of December 2014 at 12:00 p.m. on the door of the Education Service Center at 1902 West Maple, Collinsville, OK 74021.

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