City Commission Meet -- May 21, 2012 -- Collinsville, OK -- www.cvilleok.com

Before the regular commission meetings (below)
Commissioner Training Work Session
DATE: May 21, 2012
TIME: 4:00 p.m.
PLACE: Commission Chambers, Collinsville City Hall

PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE CITY COMMISSION

TYPE OF MEETING: Regular
DATE: May 21, 2012
TIME: 7:00 p.m.
PLACE: Commission Chambers, Collinsville City Hall, 106 N. 12th Street

Notice and agenda filed in the office of the City Clerk and posted at City Hall at 11:00 a.m. on Thursday, May 17, 2012.
____________________________________
Angela McGinnis, City Clerk
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AGENDA

1. Call to Order -- 2. Invocation -- 3. Flag Salute -- 4. Roll Call
-- All were present: Sink, Shafer, Weaver, York & Francis

5. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of May # 2 Payroll in the amount of $40,225.59.
B. Approval of Claims in the amount of $24,734.85.
C. Approval of Minutes from May 7, 2012 Regular Meeting.
D. Approval of Budget Supplemental in the amount of $20,000 for FEMA reimbursement.
E. Approval of agreement between Cox Oklahoma Telecom, LLC and City of Collinsville.
-- Approved

6. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

7. PUBLIC HEARING – regarding CDBG 2012 application. -- Mr. Miller (from INCOG) discussed the income survey letters that had been sent out to determine if Collinsville qualifies for CDBG grants. 74% return rate of surveys is required. The lileky local project will be for drainage and sewer improvements.

8. Discussion and possible action to adopt CDBG Resolution Number 2012-03. -- Approved, resolution to apply for the grant above ... competing with other local communities.

9. Discussion and possible action for selection of Project for 2012 CDBG application and to authorize the Mayor to sign and submit application documents. -- Approved

10. Discussion and possible action to adopt Resolution Number 2012-04 approving participation in Tulsa County HOME Consortium and to authorize the Mayor to execute Tulsa HOME Consortium Cooperation Agreement. -- Approved, allows city to use certain county funds (renews previous 3 year agreement)

11. Discussion and possible action to close 13th Street from Main to the alley behind Library from 3:00 to 9:00 p.m. on June 16, 2012 for the Smithsonian traveling exhibit. -- Approved, Susan Babbitt described the 6-week "Key Ingredients" display (only 6 cities qualified to host in Oklahoma). June 16th is kickoff day with many events planned.

12. Discussion and possible action to appoint Tim Desmond to Planning Commission to fill the unexpired term of Brad Francis with term expiring December 1, 2012. -- Approved

13. Discussion and possible action to appoint Kevin Williams to Planning Commission to fill the expired term of Jim Price with term expiring December 1, 2014. -- Approved

14. Discussion and possible action to appoint Herman Wood to Board of Adjustment to fill the unexpired term of Brad Overholt with term expiring December 1, 2013. -- Approved

15. Discussion and possible action to appoint Mark Courtney to Board of Adjustment to fill the unexpired term of Herb Weaver with term expiring December 1, 2014. -- Approved

16. Discussion and possible action pertaining to FEMA Hazard Mitigation Grant federal funding in the amount of $35,303. -- Approved. The city will have to match about $10K. The previous plan was last updated about 5 years ago.

17. Discussion and possible action regarding status of Charlie’s Park. -- Approved a study (by the park board) on additional improvements at the park (located at 9th and Walnut and donated to the city in 2004).Apparently, the family that donated the property is dis-satisfied with the lack of park features. -- [Sample previous coverage]

18. Discussion and possible action regarding 4th of July activities. -- Approved, with the event date set for Tuesday July 3rd and approval for the City Manager to approval required expenditures (limited by $10K cap and hoped for continued annual support from GRDA for the fireworks).

19. Manager’s Report. -- Pam Polk reported on these topics:
* City budget planning process almost complete ... work session soon
* Splash pad to open Saturday May 26th 9am (i.e. water turns on then)
* Bids out for park trail project. To be opened May 24th. Original bid request was modified for error in amount of concrete.
* $5K grant approved (only one in Tulsa County) due to Collinsville Health Community status.
* Requested prayers for son of Mannford city manager injured in accident

20. New Business (business which was not foreseen prior to the posting of this agenda.) -- none

21. Adjournment. -- 7:47pm

PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE MUNICIPAL AUTHORITY

TYPE OF MEETING: Regular
DATE: May 21, 2012
TIME: Immediately following City Meeting
PLACE: Commission Chambers, Collinsville City Hall, 106 N. 12th Street

Notice and agenda filed in the office of the City Clerk and posted at City Hall at 11:00 a.m. on Thursday, May 17, 2012.
____________________________________
Angela McGinnis, City Clerk

******************************************************************************************

AGENDA

1. Call to Order

2. Roll Call -- All present

3. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of May # 2 Payroll in the amount of $27,284.57.
B. Approval of Claims in the amount of $244,479.26.
C. Approval of Minutes from May 7, 2012 Regular Meeting.
D. Approval of Budget Supplemental in the amount of $220 for Collected State Building Code Fees-March 2012.
-- Approved

4. Discussion and possible action concerning items removed from the Consent Agenda. -- N/A

5. Public Works Director Report. -- Phil Stowell reported on these topics:
* S-Curve project ... more sidewalks . traffic moved to center lanes .. more asphalt later
* Prepping for Memorial Day at cemetery (& park) ... mowing / drainage / signage
* Inmate workforce (of 3) back this week ... hope for 5 inmates eventually
* Park trail bids to be opened May 24th
* Ce,etery fence improvements being considered in budget plans. May be phased over multiple years for better quality fense facing highway 20.

6. New Business (business which was not foreseen prior to the posting of this agenda.) -- None

7. Adjournment. -- 7:54pm

Ted Wright comments in purple