CITY OF COLLINSVILLE, OKLAHOMA
Regular Meeting Agenda
December 17, 2012, 5:30 P.M.
City Hall Commission Chambers
106 N. 12th Street.

1. Call to Order

2. Invocation

3. Flag Salute

4. Roll Call -- All Present (Sink, Shafer, Weaver, York, Francis)

5. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of December # 1 Payroll in the amount of $38,401.11.
B. Approval of Claims in the amount of $68,974.15.
C. Approval of Minutes from December 3, 2012 Regular Meeting.
D. Approval of Cemetery Deeds: Kelly Galicia, 2 spaces; Raymond Williams, 1 space.
E. Approval of Pay Application No. 1 to Mac Construction, Inc. in the amount of $77,284.70 for Collinsville Park Trail Project.
-- Approved

6. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

7. Discussion and possible action to approve Ordinance Number 865, an Ordinance amending the employee Retirement System, defined contribution plan for the position of City Manager for the City of Collinsville and Collinsville Municipal Authority, Oklahoma; providing retirement benefits for eligible employees of City of Collinsville and Collinsville Municipal Authority, Oklahoma; Pertaining to plan design; providing for employer pickup of required contributions; providing for repealer and severability; and declaring an emergency. -- Approved (what Pam Polk termed just a housekeeping wording change)

8. Consider a motion declaring an emergency on Ordinance Number 865 for preservation of public health, peace and/or safety making it effective immediately. -- Approved

9. Discussion and possible action to approve Ordinance Number 866, an Ordinance adopting an employee retirement system, defined contribution plan for the position of Chief of Police for the City of Collinsville and Collinsville Municipal Authority, Oklahoma; providing retirement benefits for eligible employees of City of Collinsville and Collinsville Municipal Authority, Oklahoma; providing for purpose and organization; providing for definitions; providing for eligibility and participation; providing for employer and employee contributions; providing for accounting, allocation, and valuation; providing benefits; providing for required notice; providing for amendments and termination; providing for transfer to and from other plans; creating a committee and providing for powers, duties, and rights of committee; providing for payment of certain obligations; providing for duration and payment of expenses; providing for effective date; providing for vesting schedules; providing for a fund to finance the system to be pooled with other incorporated cities, towns and their agencies and instrumentalities for purposes of administration, management, and investment as part of the Oklahoma Municipal Retirement Fund; providing for payment of all contributions under the system to the Oklahoma Municipal Retirement Fund for management and investment; providing for non-alienation of benefits and loss of benefits for cause; adopting those amendments mandated by the Internal Revenue Code; providing for employer pickup of required contributions; providing for repealer and severability; and declaring and emergency. -- Approved

10. Consider a motion declaring an emergency on Ordinance Number 866 for preservation of public health, peace and/or safety making it effective immediately. -- Approved

11. Discussion and possible action to approve Resolution Number 2012-10 authorizing application for Rural Economic Action Plan Grant for signal lights at Highways 75 and 20, and improvements to Waste Water Treatment Plant sludge storage lagoons. -- Approved. The REAP grant would be for one or the other but not both (transportation or community development). The city's portion of the $90K signal light would be ~$20K in partnership with ODOT. The waste water improvement need is covered under item 5 in the CMA agenda.

12. City Manager’s Report. -- Pam Polk reported on these topics:
* Collinsville has been certified as a "Healthy Community" again (this time at the excellent level). Will be eligible for $20K grant
* Park trail paving going well
* Park Board meets tomorrow at the park (4pm)
* City Hall closed Dec. 24-25th
* City employee party was successful
* Phil Stowell away to be close to father nearing death (at hospice)

13. Adjournment.

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COLLINSVILLE MUNICIPAL AUTHORITY, OKLAHOMA
Regular Meeting Agenda
December 17, 2012, immediately following City Meeting
City Hall Commission Chambers
106 N. 12th Street

1. Call to Order

2. Roll Call

3. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of December # 1 Payroll in the amount of $27,697.69.
B. Approval of Claims in the amount of $289,577.73.
C. Approval of Minutes December 3, 2012 Regular Meeting.
D. Approval of Budget Amendment in the amount of $256 for November 2012 State Building Code Fees.
E. Approval of Budget Amendment in the amount of $110 for refund on Labor Relations Conference for City Manager.
-- Approved

4. Discussion and possible action concerning items removed from the Consent Agenda. -- n/a

5. Discussion and possible action to approve proposal to provide engineering services for the removal and disposal of Water Treatment Plant sludge and for the design of sludge storage lagoons for future sludge handling. Proposal from Holloway, Updike and Bellen in the amount of $47,000. -- Approved. The city is under a DEQ consent order to clean up the excessive (decades worth of) sludge at the city lagoons. The sludge is not hazardous and can be used as fill material. A new lined "pond" is the likely future solution in addition to the removal process.

6. Public Works Director Report. -- n/a

7. Adjournment.

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$77K First Trail Payment

Waste Water Treatment Plant sludge storage lagoons -- Grant Application + $47K Engineering

City Retirement Plan Changes