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City Commission Meeting
March 1, 2010
Softball Field Upgrade

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AGENDA
PUBLIC NOTICE OF MEETING
COLLINSVILLE CITY COMMISSION
REGULAR MEETING
MONDAY, MARCH 1, 2010 AT 7:00 P.M.
COMMISSION CHAMBERS, CITY HALL, 106 N. 12TH ST.
COLLINSVILLE, OKLAHOMA

1. Call to Order. -- 2. Flag Salute. -- 3. Roll Call: all present

Mayor Stan Sallee _____
Commissioner Pam Porter _____
Commissioner Bud York _____
Commissioner Melodie Bateman _____
Commissioner Billie Reeder _____

4. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of February # 2 Payroll in the amount of $36,619.45.
B. Approval of Claims in the amount of $19,163.33.
C. Approval of Minutes of the February 15, 2010 Regular Meeting.
D. Approval of Cemetery Deeds: Edward J. or Billie J. Lincoln, 1 space; Orval or Jane Hixson, 5 spaces.
E. Approval of Resolution No. 2010-06, a Resolution supporting HB 3054, Municipal Fiscal Impact Act.
-- Approved

5. Discussion, consideration and possible action on items removed from the Consent Agenda. -- N/A

6. Discussion, consideration and possible action to approve additional projects in the City Park. -- (2/22/2010 Park Board Recommndation)
-- The item was eventually tabled to get an additional bid on softball field grading and drainage but could come back soon on a special session as improvements to the city park softball field are time critical to support youth league and tournament play which is set to start the 2nd week of April. The recommendation is to replace the softball field lights ($10-$14K uninstalled with the city to install) and do significant dirt work / french drains / aggregate soil for (~$9K), backstop and fence repairs. The local youth softball league with girls teams from U6 - U16 is scrambling as their use of the softball fields at CHS will be limited after June this year. The Collinsville Girls Softball organization is searching for a new alternative field location (example dance fundraiser Nov. 2009). Adding a softball field at the Sportsplex (near ECC/Herald) would take space from both the youth baseball & soccer organizations and is unlikely.
Several other park improvement options were briefly discussed but only the softball field field improvements have received recommendation (at this time) by the Park Board.


7. Discussion, consideration and possible action to reappoint Ellis Holly to the Planning Commission with term expiring December 1, 2010. -- Approved

8. Discussion, consideration and possible action to reappoint Jim Price to the Planning Commission with term expiring December 1, 2010. -- Approved

9. Discussion, consideration and possible action to reappoint Kathy Franklin Bradley to the Planning Commission with term expiring December 1, 2011. -- Approved

10. Discussion, consideration and possible action to reappoint Brad Francis to the Planning Commission with term expiring December 1, 2010 -- Approved

11. Discussion, consideration and possible action to reappoint Herb Weaver to the Board of Adjustment with term expiring December 1, 2011. -- Approved

12. Discussion, consideration and possible action to reappoint Ron Scott to the Board of Adjustment with term expiring December 1, 2010. -- Approved

13. Discussion, consideration and possible action to reappoint Gerald Branen to the Board of Adjustment with term expiring December 1, 2011. -- Approved

14. City Manager Report. -- Pam Polk reported on these topics:
* Recent Channel 6 TV publicity on Park & Jail improvements
* "Girls Rock Collinsville" (Feb. 26th) was successful with lots of customers in participating stores .. will likely try again quarterly.
* INCOG Transportation meeting indicates the potential of federal stimulus funds for transportation. City is trying to get funds to do asphalt overlays for 19th, 12th and Broadway from that source.
* Atlanta Crime Prevention training here was successful and provided positive publicity.
* Chamber of Commerce moving (in with Collinsville Downtown, Inc) into former City Annex building ... across from City Hall.
* New trash truck arrived last week.
* Architect Jim Grabbert and others met on jail design again and expect design to be complete in a few weeks.
* Census worker training has been held in City Hall in recent weeks.
* City Hall filter changes delayed by lack of correct size lift. Hope to borrow one from school for occasional use.

15. New Business (business which was not foreseen prior to the posting of this agenda.) -- None

16. Adjournment.

POSTED BY: Angela Long -- DATE: February 26, 2010 TIME: 4:00 p.m.

AGENDA
PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE MUNICIPAL AUTHORITY
REGULAR MEETING
MONDAY, MARCH 1, 2010 IMMEDIATELY FOLLOWING CITY MEETING
COMMISSION CHAMBERS, CITY HALL, 106 N. 12TH ST.
COLLINSVILLE, OKLAHOMA

1. Call to Order.

2. Roll Call: -- All still present

Chairman Stan Sallee _____
Trustee Pam Porter _____
Trustee Bud York _____
Trustee Melodie Bateman _____
Trustee Billie Reeder _____

3. Consideration and possible action relating to a request for Trustee approval of the Consent Agenda. All matters listed under "Consent" are considered by the Authority Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of February # 2 Payroll in the amount of $22,095.97.
B. Approval of Claims in the amount of $241,389.47.
C. Approval of Minutes of the February 15, 2010 Regular Meeting.
D. Approval of Budget Amendment in the amount of $4,104.26, insurance proceeds for 1998 Chevy S10, Water Treatment Dept.
-- Approved

4. Discussion, consideration and possible action on items removed from the Consent Agenda. -- N/A

5. Discussion, consideration and possible action to approve Change Order No. 1 on the Collinsville Wastewater Treatment Plant Disinfection Project, ORF-09-0009-CW for the addition of various improvements in the amount of $16,466.48 as outlined in the supporting information. The Change Order if recommended for approval by Holloway, Updike and Bellen subject to OWRB final acceptance. -- Approved , 4 additional items requested by the City (Don Fifer) and fitting within the available budget due to lower than expected bids on the orignal work:
* Mag meter (instead of a sonic meter) for increased accuracy.
* 110 volt convenience outlet
* Bury conduit
* Outside frostfree hydrant
Clay (with Holloway, Updike & Bellen) mentioned that the UV equipment delivery is likely delayed til June and little work has been done recently due to poor weather conditions.

6. New Business (business which was not foreseen prior to the posting of this agenda.) -- none

7. Adjournment.


IF YOU REQUIRE SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 3:00 P.M. THE DAY OF THE MEETING.

POSTED BY: Angela Long
DATE: February 26, 2010
TIME: 4:00 p.m.

----- Ted Wright comments in purple

All Board Re-Appointments Approved

$16K Change Order To Wastewater Project

Other Park Improvement Additions Discussed

 

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