Same Agenda as cancelled Jan 18 meet.

AGENDA
PUBLIC NOTICE OF MEETING
COLLINSVILLE CITY COMMISSION
Special MEETING
Wednesday, JANUARY 27, 2010 AT 7:00 P.M.
COMMISSION CHAMBERS, CITY HALL, 106 N. 12TH ST.
COLLINSVILLE, OKLAHOMA

1. Call to Order. -- 2. Flag Salute. -- 3. Roll Call: -- all present

Mayor Stan Sallee _____
Commissioner Pam Porter _____
Commissioner Bud York _____
Commissioner Melodie Bateman _____
Commissioner Billie Reeder _____

4. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under "Consent" are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of January # 2 Payroll in the amount of $38,288.08.
B. Approval of Claims in the amount of $28,603.82.
C. Approval of Minutes of the December 16, 2009 Special Meeting; January 4, 2010 Regular Meeting and January 7, 2010 Special Meeting.
-- approved

5. Discussion, consideration and possible action on items removed from the Consent Agenda. -- n/a

6. Discussion, consideration and possible action on Collinsville City Park Project Bids. -- $749K bid of Magnum Cnstruction (from Broken Arrow) accepted. The city will also purchase ~$200K more of the equipment at a government discount price ... to be installed by the contractor. Architect Keith Franklin indicated he had worked a previous project with Magnum at Claremore. The bid is within the budgeted plan but the extra funds will be held as a contingency until the project is completed when additional park projects could be considered. After bond and insurance and contract paperwork is completed initial work (removal of the obsolete pool) could begin withing a few weeks (weather permitting). All four commissioners voted yes on accepting the bid but Commissioner Porter was clearly not pleased with the design review process and lack of commissioner interaction in that process. The central location of the skate park and cloth shade features (instead of a permament structure) were cited as examples of Porter's concerns she felt were not addressed in the past few months.

7. Discussion, consideration and possible action to adopt Ordinance No. 842, an Ordinance preventing Smoking in Public Places and Indoor Workplaces. -- Tabled, following a discussion of a city ordinance that will apparently mirror the existing state laws relating to smoking restrictions. Commissioner York wanted the city to assist merchants with window decals rather each merchant having to make their own trip to the health department to obtain. I must admit I was not aware of an apparent existing state requirement for these decals. Will add info as I learn more. The commissioners decided to delay action on the city version of the requirements until the city had the decals on hand to offer the merchants so they could then be compliant with state law (& then city ordinance).

8. Consider a motion declaring an emergency on Ordinance No. 842 for preservation of public health, peace and/or safety making it effective immediately. -- n/a

9. Discussion, consideration and possible action to adopt Ordinance No. 843, an Ordinance setting Water and Sewer Tap Fees. -- Tabled, for further investigation per City Manager Pam Polk

10. Consider a motion declaring an emergency on Ordinance No. 843 for preservation of public health, peace and/or safety making it effective immediately. -- n/a

11. Discussion, consideration and possible action on Pole Rental Agreement. -- approved, $9.50 for future new attachments to city poles will be required of utility companies (such as Community CableVision, AT&T, Cox, etc). These fees apparently had not been charged in previous franchise agreements with these companies.

12. City Manager Report. -- Pam Polk reported on these topics:
* Winter Storm Prep ... worst expected Thurs/Friday
-- 2 portable generators in place (1 at City Hall Command Center and 1 at water plant)... thanks to James Rodrick
-- city vehicles prepped
-- water tower full
-- First Baptist Church & and Faith Fellowship Church have agreed to host shelters if necessary.
-- Trash schedules will likely be shifted (City's Web Site will be updated)
-- Nursing Home has a generator (lesson learned from 2007 ice storm)
-- Police Dept will borrow 4-wheel drive vehicles from Fire Dept. if needed
-- Electric dept had checked primary lines for tree limbs recently
----- Mutual aid cities contacted
* Additional trash truck -- still looking for a suitable vehicle ... perhaps a lease-purchase
* $70K grant approved Tuesday. Will help fund sewer work to meet DEQ consent order.
* Successful Miss Collinsville Pageant Saturday

13. New Business (business which was not foreseen prior to the posting of this agenda.) - none

14. Adjournment.

POSTED BY: Angela Long
DATE: January 25, 2010
TIME: 11:00 a.m.

AGENDA
PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE MUNICIPAL AUTHORITY
Special MEETING
Wednesday, JANUARY 27, 2010 IMMEDIATELY FOLLOWING CITY MEETING
COMMISSION CHAMBERS, CITY HALL, 106 N. 12TH ST.
COLLINSVILLE, OKLAHOMA

1. Call to Order.

2. Roll Call: - all present

Chairman Stan Sallee _____
Trustee Pam Porter _____
Trustee Bud York _____
Trustee Melodie Bateman _____
Trustee Billie Reeder _____

3. Consideration and possible action relating to a request for Trustee approval of the Consent Agenda. All matters listed under "Consent" are considered by the Authority Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of January # 2 Payroll in the amount of $23,617.60.
B. Approval of Claims in the amount of $238,069.88.
C. Approval of Minutes of the December 16, 2009 Special Meeting; January 4, 2010 Regular Meeting.
- Approved

4. Discussion, consideration and possible action on items removed from the Consent Agenda. - n/a

5. Discussion, consideration and possible action on Pole Rental Agreement. - Approved (same as city above)

6. New Business (business which was not foreseen prior to the posting of this agenda.) - none

7. Adjournment.

IF YOU REQUIRE SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 3:00 P.M. THE DAY OF THE MEETING.

POSTED BY: Angela Long, City Clerk
DATE: January 25, 2010
TIME: 11:00 a.m.

----- Ted Wright comments in purple