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City Commission Meeting
September 8, 2009
New Utility Deposit Proposal

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AGENDA
PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE CITY COMMISSION
REGULAR MEETING
TUESDAY, SEPTEMBER 8, 2009 AT 7:00 P.M.
COMMISSION CHAMBERS, CITY HALL, 106 N. 12TH ST.
COLLINSVILLE, OKLAHOMA


1. Call to Order. 2. Flag Salute.3. Roll Call:
all present
Mayor Stan Sallee _____
Commissioner Pam Porter _____
Commissioner Bud York _____
Commissioner Melodie Bateman _____
Commissioner Billie Reeder _____

4. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of August # 1 Payroll in the amount of $27,479.02.
B. Approval of Claims in the amount of $37,725.12.
C. Approval of Minutes of the August 17, 2009 Regular Meeting.
D. Approval of street closure for Homecoming Parade set for Friday, September 25, from 3:20 to 4:30 on Main Street from 10th to 15th Streets, including side streets.
-- approved

5. Discussion, consideration and possible action on items removed from the Consent Agenda.
-- n/a

6. Presentation by Dr. Susan Babbitt pertaining to the Summer Reading Program. -- postponed as Babbitt could not attend

7. Discussion, consideration and possible action to renew contract with Intermedix Technologies, Inc., third party billing company for ambulance services. -- -- approved, the same firm has been used the past few years and rates are actually a bit lower for this 1 year contract.

8. First reading, discussion, consideration, and possible action to adopt Ordinance No. 836, an Ordinance amending Ordinance No. 835, Flood Damage Prevention Ordinance of the City of Collinsville Code of Ordinances; repealing all Ordinances in conflict herewith; and declaring an emergency. -- approved, added applicable Rogers County portion to previously approved change.

9. Consider a motion declaring an emergency on Ordinance No. 836 for preservation of public health, peace and/or safety making it effective immediately. -- approved

City manager added items 10-11-12-13 (below) asking for direction from the commission with no action taken at this meeting other than discussion.

10. Discussion regarding smoking in public places and prevention of youth access to tobacco. -- future work session likely and review of existing city ordinances.

11. Discussion regarding revising ordinance pertaining to parking/blocking/loading/unloading in alleys. -- there seemed to be agreement within the commission, city attorney, and audience that an exception for business vehicles loading or unloading was already allowed. Phil Ostranded cited recent examples where police had ticketed vehicles there were unloading and the Collinsville courts allowed no relief. The city manager will have discussions with the police chief and city judge to determine if the existing ordinance is being correctly intrepreted.

12. Discussion regarding lease agreement between the City of Collinsville and the Ward-Wiseman Animal Haven. -- a standard lease agreement has been shared with WWAH and they have requested more specific clauses. The lease is hoped to clearly define not just the occupancy agreement but the operating agreements between the city (owner of the building) and the volunteer organization that operates the "no-kill" facility there. The city manager is expected to meet with the principal parties and bring detail back for commission consideration.

13. Discussion regarding lease agreement between the City of Collinsville and Collinsville Downtown Inc., and the Collinsville Chamber of Commerce. -- again starting with a standard lease agreement, the parties are expecting to add further working detail of sharing the city annex building which has been refurbished by (& occupied by) Collinsville Downtown Inc. The Collinsville Chamber of Commerce has been invited to share the same building but the chamber board has yet to decide on that possibility. City Manager Pam Polk will likely attend the next Chamber board meeting to provide information there.

14. None? .

15. Discussion, consideration and possible action to enter into Executive Session for the purpose of:

A. Discussion regarding notice of arbitration of FOP contract as allowed by and regarding agreement between the City of Collinsville and Collinsville Fraternal Order of Police as allowed by O.S. 25, Section 307(B)(2). -- approved following return from executive session.

B. Discussion of personnel matters relating to the City Manager contract review as allowed by O.S. 25, Section 307 (B)(1). -- approved following return from executive session.

16. Discussion, consideration and possible action on any matter discussed in Executive Session.

17. City Manager Report. -- Pam Polk reported on the following topics:
* action on the park improvements was mistakenly left off this agenda but a Thursday 9/10/2009 6:15pm special session is likely
* OML Conference Sept 22-24
* Sept. 24th Taste of Collinsville
* Sapulpa jail being used a sample for Jim Grabert design of Collinsville jail
* Wastewater plant on next agenda. Bids coming in lower than early estimated cost so may be able to pay some other previously paid related expenses.
* city staff: 1 maternity leave Oct 1st ... and have several applications already for another cashier position vacated.
* Thanked commission for renewing her contract.

18. New Business (business which was not foreseen prior to the posting of this agenda.) -- none.

19. Adjournment.

POSTED BY: Angela Long, City Clerk -- DATE: 9/4/09 -- TIME: 4:00 p.m.


AGENDA
PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE MUNICIPAL AUTHORITY
REGULAR MEETING
TUESDAY, SEPTEMBER 8, 2009 IMMEDIATELY FOLLOWING CITY MEETING
COMMISSION CHAMBERS, CITY HALL, 106 N. 12TH ST.
COLLINSVILLE, OKLAHOMA


1. Call to Order.

2. Roll Call: -- all present

Chairman Stan Sallee _____
Trustee Pam Porter _____
Trustee Bud York _____
Trustee Melodie Bateman _____
Trustee Billie Reeder _____

3. Consideration and possible action relating to a request for Trustee approval of the Consent Agenda. All matters listed under “Consent” are considered by the Authority Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of August # 1 Payroll in the amount of $21.432.72.
B. Approval of Claims in the amount of $476,652.72.
C. Approval of Minutes of the August 17, 2009 Regular Meeting.
D. Receipt of Amended Permit No. ST000072090318 from the ODEQ for UV Disinfection System/Chlorine Contact Basin.
-- approved

4. Discussion, consideration and possible action concerning new Utility Deposit Proposal. -- approved, with most owing more than their deposit on their final bill, the deposit amount will be increased on new accounts (with no previous history). The former 1/2 down payment on the deposit will be split to 1/3s. The city will also participate in a program with other utility companies to track customers that have left with unpaid utility bills in this area. There will be no change to existing accounts or relocations. It was also mentioned that the new online utility payment system was within about a month of deployment.

5. Discussion, consideration and possible action on items removed from the Consent Agenda.
-- n/a

6. New Business (business which was not foreseen prior to the posting of this agenda.) -- none

7. Adjournment.

POSTED BY: Angela Long, City Clerk
DATE: 9/4/09
TIME: 4:00 p.m.

IF YOU REQUIRE SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 3:00 P.M. THE DAY OF THE MEETING.

----- Ted Wright comments in purple

Public Smoking and prevention of youth access to tobacco

Alley Parking / Blocking

City Agreements With WWAH & Chamber / Downtown Inc.

 

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2009
Collinsville, Oklahoma