Jay Updike (right) and other engineers that conducted the smoke test of Collinsvile's sewer lines this summer presented results to the commission Monday (see below under CMA agenda).

AGENDA
PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE CITY COMMISSION
REGULAR MEETING
MONDAY, SEPTEMBER 21, 2009 AT 7:00 P.M.
COMMISSION CHAMBERS, CITY HALL, 106 N. 12TH ST.
COLLINSVILLE, OKLAHOMA

1. Call to Order. -- 2. Flag Salute.-- 3. Roll Call: all present
Mayor Stan Sallee _____
Commissioner Pam Porter _____
Commissioner Bud York _____
Commissioner Melodie Bateman _____
Commissioner Billie Reeder _____

4. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of September # 1 Payroll in the amount of $45,716.83.
B. Approval of Claims in the amount of $22,659.47.
C. Approval of Minutes of the September 8, 2009 Regular Meeting; Minutes of the September 10, 2009 Special Meeting.
-- approved

5. Discussion, consideration and possible action on items removed from the Consent Agenda. -- n/a

6. Presentation by Dr. Susan Babbitt pertaining to the Summer Reading Program. -- postponed

7. Update from Cheri Buschmann regarding Main Street Program. -- Cheri reported on the upcoming Taste of Collinsville and Just Treats events, newsletter distribution, Oklahoma Today magazine advertisement, scheduled workshops for merchants, and a business directory listing that is being put together.

8. PUBLIC HEARING: Closeout hearing on the recently completed Community Development Block Grant (12217CDBG ED 05), Victory Energy Electrical Distribution Line Project. -- this project was completed a few years back and resulted in ~44 new jobs at Victory Energy.

9. Discussion, consideration and possible action to approve closeout documents for the CDBG Grant Project, Victory Energy Electrical Distribution Line Project to be submitted to the Oklahoma Department of Commerce. -- approved

10. Discussion, consideration and possible action to enter into Executive Session for the purpose of discussing negotiations concerning employees and representatives of employee groups as allowed by O.S. 25, Section 307 (B)(2).

Agreement between the City of Collinsville and Collinsville Firefighters Local 3310.

11. Discussion, consideration and possible action on matters discussed in Executive Session. -- the agreement with the firefighters was approved

12. City Manager Report. -- Pam Polk reported on the following topics:
* GRDA Customer Conference Oct 8-9 (Tulsa)
* Hired Vickie Limbocker today (cashier)
* Mayor speaking at OML conference
* Working to get Vision 2025 (neighborhood improvements) reimbursement for recent tennis court repairs ($16,405).

13. New Business (business which was not foreseen prior to the posting of this agenda.) -- none

14. Adjournment.

POSTED BY: Angela Long, City Clerk -- DATE: 9/18/09 -- TIME: 4:00 p.m.

IF YOU REQUIRE SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 3:00 P.M. THE DAY OF THE MEETING.

1. Call to Order. -- 2. Roll Call: -- all present
Chairman Stan Sallee _____
Trustee Pam Porter _____
Trustee Bud York _____
Trustee Melodie Bateman _____
Trustee Billie Reeder _____

3. Consideration and possible action relating to a request for Trustee approval of the Consent Agenda. All matters listed under “Consent” are considered by the Authority Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of September # 1 Payroll in the amount of $23,805.16.
B. Approval of Claims in the amount of $31,061.84.
C. Approval of Minutes of the September 8, 2009 Regular Meeting.
-- approved

4. Discussion, consideration and possible action to award construction contract for Wastewater Treatment Plant Disinfection Improvements to L & L Construction. -- -- approved, $302K low bid also allows reimbursement of previously expended related charges with available federal stimulus funds. Superintendent Don Fifer also hopes to pay for some backup pumps for the sewer system.

5. Status report on North side Sewer System Evaluation by Holloway, Updike and Bellen. -- (see photo at top of page). Manhole inspections and smoke tests uncovered 18 significant leaks in the city's lines and an additional 36 leaks in private lines. The city is under a DEQ consent order to correct problems with sewer overflows after heavy rains in a few Collinsville locations. About 2/3 of the city system was checked by the above testing. Additional TV inspection inside the identified lines will begin next week. Jay Updike reported that they believe the problems identified so far can be the major contributors to reported problems and will begin the process of recommending a solution before the final report expected in December. They also installed flow monitors in 3 locations and recorded 3x and 5x increases in lines during heavy rains (April 12-13 was one example).

6. Discussion, consideration and possible action on items removed from the Consent Agenda. -- n/a

7. New Business (business which was not foreseen prior to the posting of this agenda.) -- none

8. Adjournment.

POSTED BY: Angela Long, City Clerk -- DATE: 9/18/09 --TIME: 4:00 p.m.

IF YOU REQUIRE SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 3:00 P.M. THE DAY OF THE MEETING.

----- Ted Wright comments in purple