City Commission Meeting June 15, 2009 New City Budget Approved

NOTICE OF PUBLIC HEARING

CITY OF COLLINSVILLE
COLLINSVILLE MUNICIPAL AUTHORITY
SPECIAL MEETING
MONDAY JUNE 15, 2009 AT 6:00 P.M.
COMMISSION CHAMBERS, CITY HALL, 106 N. 12TH ST.

1. Call to Order. 2. Flag Salute. 3. Roll Call: all present (with Reeder & Sallee arriving during the Retail Attractions discussion)
Mayor Stan Sallee _____
Commissioner Pam Porter _____
Commissioner Bud York _____
Commissioner Melodie Bateman _____
Commissioner Billie Reeder _____

Late addition to agenda (added after initial agenda received via email Friday June 12th): Discussion, consideration and possible action to renew contract for 2009 with Rickey Hayes of Retail Attractions, LLC. -- item tabled (again) after a brief discussion with Mr. Hayes who had to leave early for a Glenpool meeting. Hayes has reduced his new contract by $12,000 to $18,000/yr with specific additional incentives for positive results.

4. Discussion, consideration and possible action concerning proposed Fiscal Year 2009-2010 Budget for all funds. -- the new budget was approved, after a brief commission discussion and no citizen comments.
(Ted Wright random budget notes from June 4 work session)

5. Adjournment.

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1. Call to Order. 2. Flag Salute. 3. Roll Call: -- all present
Mayor Stan Sallee _____
Commissioner Pam Porter _____
Commissioner Bud York _____
Commissioner Melodie Bateman _____
Commissioner Billie Reeder _____

4. Consideration and possible action relating to a request for Commission approval of the Consent Agenda. All matters listed under “Consent” are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of June # 1 Payroll in the amount of $35,138.16.
B. Approval of Minutes of the June 1, 2009 Regular Meeting; Minutes of the April 13, 2009 Special Session; Minutes of the April 13, 2009 Work Session.
C. Approval of Resolution No. 2009-08 regarding FY 2009-2010 Budget.
D. Approval of Agreement from Oklahoma Tax Commission regarding Sales and Use Tax increase effective 7-1-09.
E. Approval of Public Works Project Contract between the City of Collinsville and Department of Corrections.
-- approved

5. Discussion, consideration and possible action on items removed from the Consent Agenda. -- n/a

6. Discussion, consideration and possible action to approve Contract between Limestone Fire Protection District and the City of Collinsville for Dispatching Service. -- approved, the City of Collinsville (Police Department staffed) dispatcher unit will now add Limestone Fire District to their duties (after the Limestone district accepted Collinsville's bid of $1500/mo.). Limestone emergency medical calls will also be answered here in Collinsville for dispatching appropriate units.

7. Discussion, consideration and possible action on additional activities and possible street closure for the Annual Tri County Fair. -- approved, Marilyn Hardacre indicated there would not be a full parade, but a small kids bicycle parade would be held about 10am Saturday August 22nd.

8. Report from Collinsville Downtown, Inc., Main Street Program.
-- CDI Program Director Cheri Buschmann reported on the just completed Hogs 'N' Hot Rods event. The 8th annual event was the largest ever and involved at least 50 local businesses, 60 vendors, 205 entrants, and thousands of visitors. There were no significant police incidents reported. CDI estimates they made about $7K on the 2009 event (after about $5K last year). Brad Francis reported on the broader impact the local Main Street program has had on Collinsville. Facade improvement, events, business consulting services, partnerships with Cheronee Nation, city, county & state were detailed. The move into the new office (the former city annex) is ~98% complete. It was also reported the Cherokee Nation would fund a part-time intern this summer to help CDI with filing and clerical help.

9. Discussion, consideration and possible action to declare awning removed from city hall annex surplus. -- approved. A person had expressed interest in buying the awning. Now that it is surplused bids can be taken.

10. City Manager Report. -- City Manager Pam Polk reported on the following topics:
* Computer data recovery is still not complete. Despite the claim that the data on the failed hard drives was completely recovered in Dallas, the restored system here shows missing/incomplete data and applications. Data re-entry by city staff has begun to fill in those gaps. It is hoped the system recovery can be completed before the utility billing cycle next month.
* Bids for the park tennis court resurfacing have been received.
* Design concepts for the new Collinsville jail are being gleamed from new jails being designed for Cleveland County & Bartlesville.

11. New Business (business which was not foreseen prior to the posting of this agenda.) -- none

12. Adjournment.

POSTED BY: Angela Long DATE: 6/12/09 TIME: 12:00 p.m.

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AGENDA
PUBLIC NOTICE OF THE MEETING OF THE
COLLINSVILLE MUNICIPAL AUTHORITY
REGULAR MEETING
MONDAY, JUNE 15, 2009 IMMEDIATELY FOLLOWING CITY MEETING
COMMISSION CHAMBERS, CITY HALL, 106 N. 12TH ST.

1. Call to Order.

2. Roll Call: -- all present

Chairman Stan Sallee _____
Trustee Pam Porter _____
Trustee Bud York _____
Trustee Melodie Bateman _____
Trustee Billie Reeder _____

3. Consideration and possible action relating to a request for Trustee approval of the Consent Agenda. All matters listed under “Consent” are considered by the Authority Trustees to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from the Consent Agenda by request. A motion to adopt the Consent Agenda is non-debatable.

A. Approval of June # 1 Payroll in the amount of $21,740.40.
B. Approval of Minutes of the June 1, 2009 Regular Meeting.
C. Approval of Industrial Waste Water Discharge Agreement with Darling International.
-- approved

4. Discussion, consideration and possible action on items removed from the Consent Agenda. -- n/a

5. Discussion, consideration and possible action on receipt of Permit No. ST000072090318 for the construction of one (1) UV disinfection system and all appurtenances to serve the City of Collinsville, Tulsa County, Oklahoma. -- approved, a $670K grant is anticipated when the paper work and permits are complete ... for a DEQ consent order change.

6. New Business (business which was not foreseen prior to the posting of this agenda.) -- none

7. Adjournment.

POSTED BY: Angela Long
DATE: 6/12/09
TIME: 12:00 p.m.

IF YOU REQUIRE SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT, PLEASE NOTIFY CITY HALL BY 3:00 P.M. THE DAY OF THE MEETING.

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Additional comment by Ted Wright (in purple)

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