City Commission Meet -- Dec. 18, 2006 -- Collinsville, OK -- www.cvilleok.com

The Collinsville City Commission will meet Monday, Dec. 18th (at the City Hall Community Room, 106 N 12th Street) for a 7pm regular meeting of the City Commission and Municipal Authority.

====== Collinsville Municipal Authority (Agenda): =====

1. Call to Order.
2. Pledge
3. Roll Call -- all present
Chairman Stan Sallee ____
Trustee Trent Rogers ____
Trustee Melodie Bateman ____
Trustee Pam Porter ____
Trustee James Rigdon ____

4. CONSENT: All items listed under the Consent Agenda are deemed to be routine in nature by the governing body. They will be approved by one motion of the governing body. Items on the consent agenda will not be discussed. Any member desiring to discuss an item may request that it be removed from the Consent Agenda and placed on the regular agenda. It will then be considered and discussed.

A. Approval of minutes of the Collinsville Municipal Authority Regular Meeting of Dec. 4, 2006.
B. Approval of disbursements and payroll.
C. Approval of supplemental appropriation in the amount of $6,000 to account 50-540-2000 grant funds received from GRDA to assist in re-vamping the fair barn and museum.
D . Approval of supplemental appropriation in the amount of $3,000 to account 50-540-2000 grant funds received from GRDA for Christmas Decorations and tree lighting ceremony. -- approved

5. Discussion and action on items removed from the Consent Agenda. -- n/a

6. City Manager Report. -- Pam Polk reported on the following topics:

GRDA's infrared camera was used to located few hot spots (leaking heat) at the high school which have been addressed
An agreement with the Cherokee Nation will match approximately $4000 raised by Shelbi Phelps for a defibrillator for the city (via the J.J. Project). [12-19 email from Nancy Phelps says this is not formalized yet but is likely to be approved]
City Hall will be closed Christmas Day and the day after.

7. City Attorney Report. -- none

8. Consideration of any new business, which can be considered an emergency, to come before the City Commission not known about or which could not have been reasonably foreseen at the time of posting this agenda. -- none

====== Collinsville City Commission (Agenda): =====

1. Call to Order.

2. Roll call and declaration of a quorum. -- all present

Mayor Stan Sallee ___
Commissioner Pam Porter ___
Commissioner Melodie Bateman ___
Commissioner Trent Rogers ___
Commissioner James Rigdon ___

3. CONSENT: All items listed under the Consent Agenda are deemed to be routine in nature by the governing body. They will be approved by one motion of the governing body. Items on the consent agenda will not be discussed. Any member desiring to discuss an item may request that it be removed from the Consent Agenda and placed on the regular agenda. It will then be discussed and considered.

A. Approval of minutes of the Dec. 4, 2006 regular & special meetings and minutes of the November 15, 2006, special meeting.
B. Approval of disbursements and payroll.
-- approved

4. Discussion and action on items removed from the Consent Agenda. --n/a

5. Discussion and possible action regarding the lease with Hardesty Company, Inc., dba Mid-Continent Concrete and subleased to Jack Garrett. -- The previous 1 year lease expired in November but automatic 30 day renewals set Jan21 as a cutoff for the city to deal directly with Garrett unless Mid-Con opts out earlier. No action taken.

6. Discussion and possible action concerning an appointment to the Planning and Zoning Board to complete the vacated term of Lee Ann Lawrence. -- no candidate yet

7. Discussion and possible action concerning an appointment to the Board of Adjustment to fulfill the vacated term of Kyle Smalygo. -- no candidate yet

8. Discussion and possible action authorizing the city manager to outfit the new 1-ton grass rig per the grant specifications. -- approved

9. Discussion and possible action concerning Resolution 2006-24 authorizing the submittal of a grant application to the Oklahoma Department of Transportation for enhancement program funding for the Phase 2 Main Street enhancement project and authorizing local participation if the grant is awarded in the amount of $149,972. -- approved. This phase would cover the two blocks of Main Street from 9th to 10th and 12th to 13th. The $149K amount would be the city's contribution towards a $749K total project. The city resolution is an expected input in the grant application process.

10. Possible Executive Session to discuss the pending claim of Jeremiah Wallace pursuant to Title 25, Oklahoma Statute, 307 (B) (4) confidential communications between a public body and its attorney concerning a pending investigation, claim, or action, if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

11. Discussion and possible action regarding item discussed in Executive Session. -- The commissioners authorized an offer to re-employee Wallace and other possible reconciliations.

12. Consideration of any new business, which can be considered an emergency, to come before the City Commission not known about or which could not have been reasonably anticipated at the time of posting this agenda. -- none

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