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Copyright
2006
Collinsville, Oklahoma

City Commission Meeting
Dec. 4, 2006
New Grass Rig / West Sewer
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cvilleok.com's
City Commission / CMA Meeting Index

The Collinsville City Commission met Monday, Dec. 4th (at the City Hall Community Room, 106 N 12th Street) for a 5:30pm special session followed by the 7pm regular meeting of the City Commission and Municipal Authority.

====== Collinsville City Commission Special Session (Agenda): =====

* (5:30pm) Executive session to continue discussion for selection and possible hiring a city clerk.


1. Call to order. TIME:
2. Roll call. (All Present)
Mayor Stan Sallee ____
Commissioner Pam Porter ____
Commissioner Melodie Bateman ____
Commissioner Trent Rogers ____
Commissioner James Rigdon ____

3. Possible Executive Session to discuss and possibly take action on the following:

A. Discussion concerning the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee as allowed by O.S. 25, 307 (B)(1).

· City Clerk selection process and possible hiring

4. Possible actions on matter considered in Executive Session.
-- no action was taken after initial executive session which recessed about 7pm to start the other meetings below. I left for kids basketball when they returned to executive session after the meets below so have no results. -- Ted
[12/7/2006 update: Pam Polk announced that Kelly Young had been hired as the new Collinsville City Clerk effective Dec. 21st]

====== Collinsville Municipal Authority (Agenda): =====

Ted's CMA Summary: Possible action on west side waste water plan

1. Call to Order.
2. Pledge
3. Roll Call (All Present)
Chairman Stan Sallee ____
Trustee Trent Rogers ____
Trustee Melodie Bateman ____
Trustee Pam Porter ____
Trustee James Rigdon ____

4. CONSENT: All items listed under the Consent Agenda are deemed to be routine in nature by the governing body. They will be approved by one motion of the governing body. Items on the consent agenda will not be discussed. Any member desiring to discuss an item may request that it be removed from the Consent Agenda and placed on the regular agenda. It will then be considered and discussed.

A. Approval of minutes of the Collinsville Municipal Authority Regular Meeting of November 20, 2006.
B. Approval of disbursements and payroll.
C. Approval of supplemental appropriation in the amount of $39,422.10 received from the Homeland Security Grant to reimburse fund 01-510-4001 for the surveillance system at the Police and Fire Departments.
D. Approval of supplemental appropriation in the amount of $5,431.23 received from OMAG insurance proceeds to reimburse fund 50-540-2110 for the hail/wind damage to the roof at the City Hall Annex.
E. Approval of supplemental appropriation in the amount of $2,670.00 received to reimburse fund 50-545- 2210 review of Hollow Creek Subdivision.

-- Consent Agenda Approved

5. Discussion and action on items removed from the Consent Agenda. -- n/a

6. City Manager Report. -- Pam Polk reported on the following topics:


7. City Attorney Report. -- none

8. Discussion and possible action concerning approval of the west side waste water system master plan by Holloway, Updike and Bellen. -- The trustees approved the plan to be developed for $18.5K which will design 3 options for city sewage service to the city land west on Highway 20 all the way to Highway 75. The options include individual grinder/pump stations per home, shared lift stations and gravity and combinations of each. The photos (below and above right) show individual grinder/lift stations as presented at a summer meeting on the subject by the Comprehensive Plan steering committee.

9. Consideration of any new business, which can be considered an emergency, to come before the City Commission not known about or which could not have been reasonably foreseen at the time of posting this agenda.
-- None

POSTED 12/01/06 by Pamela J. Polk, City Manager

====== Collinsville City Commission (Agenda): =====

Ted's Summary: Mid-Continent Concrete property / Planning and Zoning Board and Board of Adjustment replacements / Jeremiah Wallace claim.

1. Call to Order.

2. Roll call and declaration of a quorum. -- all present

Mayor Stan Sallee ___
Commissioner Pam Porter ___
Commissioner Melodie Bateman ___
Commissioner Trent Rogers ___
Commissioner James Rigdon ___

3. CONSENT: All items listed under the Consent Agenda are deemed to be routine in nature by the governing body. They will be approved by one motion of the governing body. Items on the consent agenda will not be discussed. Any member desiring to discuss an item may request that it be removed from the Consent Agenda and placed on the regular agenda. It will then be discussed and considered.

A. Approval of minutes of the November 20, 2006 regular meeting, minutes of the November 20, 2006, special meeting, and minutes of the November 29, 2006, special meeting.
B. Approval of disbursements and payroll.
C. Cemetery Deeds: Brian Malsam, 1 space.
D. Approval of Resolution 2006-23 authorizing application for Rural Economic Action Plan Grants from the Indian Nations Council of Governments (INCOG) for community development and transportation projects.
-- Consent approved

4. Discussion and action on items removed from the Consent Agenda.-- n/a

5. Discussion and possible action regarding the lease with Hardesty Company, Inc., dba Mid-Continent Concrete and subleased to Jack Garrett. -- The current 1 year lease expired in November, and the city would like to lease directly with Jack Garrett, so will have the city attorney check the lease options and consider at a later meet.

6. Discussion and possible action to accept the resignation of Lee Ann Lawrence from the Planning and Zoning Board due to her relocation outside city limits. -- resignation accepted

7. Discussion and possible action concerning an appointment to the Planning and Zoning Board to complete the vacated term of Lee Ann Lawrence. -- item tabled while a replacement is sought.

8. Discussion and possible action to remove Kyle Smalygo from the Board of Adjustment due to his relocation outside city limits. -- The discussion sounded as if a typical resignation had been accepted, but I received a copy of the letter from Kyle which had a bit more background. According to the letter Kyle had moved mid-June 2006 and not been involved in any board decisions since moving. He had also submitted a request Sept. 15th to be annexed into the city but was never contacted directly by the city nor any action apparent on the application. -- Ted -- [I received a 12/5/2006 call from a cvilleok.com viewer who read the comments above and indicated the move date might not be so clear cut. Time to move ahead ... anyone interested in this important (non-paid) job should contact their city commissioner].

9. Discussion and possible action concerning an appointment to the Board of Adjustment to fulfill the vacated term of Kyle Smalygo. -- item tabled while a replacement is sought.

10. Possible Executive Session to discuss the pending claim of Jeremiah Wallace pursuant to Title 25, Oklahoma Statute, 307 (B) (4) confidential communications between a public body and its attorney concerning a pending investigation, claim, or action, if the public body, with the advice of its attorney, determines that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

11. Discussion and possible action regarding item discussed in Executive Session.

12. Consideration of any new business, which can be considered an emergency, to come before the City Commission not known about or which could not have been reasonably anticipated at the time of posting this agenda.
-- again, I did not hang around for the end of this executive session or the continuation of the city clerk discussion so have no results to report. -- Ted

POSTED 12/01/06 by Pamela J. Polk, City Manager.

IF YOU REQUIRE A SPECIAL ACCOMMODATION PURSUANT TO THE AMERICANS WITH DISABILITIES ACT PLEASE NOTIFY CITY HALL BY 3:00 P.M. ON THE DATE OF THE MEETING

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More City Clerk Hiring Discussions
In Executive Session

Possible Replacements for Kyle Smalygo and Lee Ann Lawrence Who Have Moved Out Of City Limits
A sample pump/grinder/lift station for individual rural houses being considered for the west sewer expansion being designed.