The Collinsville City
Commission met Monday, May 2nd
at 7pm (at the City Hall Annex, 1126 West Main) for the
regular meeting of the Municipal Authority and Commission.
II. Roll Call.
(All were present)
III. CONSENT: All matters
under "Consent" are considered by the City Commission to be routine
and will be enacted by one motion. Any Commissioner may, however, remove an
item from consent by request.
1. Approval of Minutes of the Collinsville City Commission Regular Meeting
of April 18, 2005 and minutes of City Commission Special Meeting of April
2. Approval of disbursements and payroll.
3. Cemetery Deeds.
1. Discussion and possible approval of street closing, on a request by Brad
Davis, Pastor of One Way Church and Youth Center, to will be located on 11th
Street between Center and Main Streets on Tuesday May 17, 2005 from 9:00 p.m.
until 2:00 a.m., for the purpose of a street party to benefit the 2005 Collinsville
-- approved (May 17th is CHS graduation night at Claremore
Expo) will have inflatable obstacle course and games, music and food.
2. Discussion and possible
action approving letter of engagement from Crawford and Associates for general
accounting and consultation services. -- approved (independent
party to help baseline books for audit to allow budget process to move forward).
City Clerk Karen Randell-Clark
will then continue as the independent check.
3. Discussion and possible
authorization to develop specifications and solicit proposals for a pumper
truck for the Fire Department. -- no action taken --
requested Chief Russell Young get quotes instead of formal bids pending at
least preliminary budget availability. The 1970s pumper truck is currently
having brake problems but has had reoccuring transmission problems. The newer
fire truck was recently paid off.
4. Discussion and possible
approval of Ordinance 762 amending Section 17, Chapter 6, Article A of the
Code of Ordinances relating to sewer system maintenance and connections. --
deferred pending further check of DEQ requested wording
5. Discussion and possible
approval of revised Employee Personnel Manual to become effective July 1,
2005. -- deferred, noting several areas needed expansion
6. Consideration and possible action to approve a Proclamation, recognizing
Public Service Week ,
week of May 2, 2005 - May 7, 2005. --
V. EXECUTIVE SESSION
1. Consideration and possible
action to go into Executive Session to discuss and possibly take action on
A. Confidential communication
with City Attorney regarding pending investigations, proceedings, claims and
litigation as allowed by O.S. 25, 307 (b) (4).
· ONG Franchise
2. Possible actions on
any matter considered in Executive Session. -- unknown
... I left early to work on NHS page -- Ted
VI. NEW BUSINESS
1. Consideration of any
new business, which can be considered an emergency, to come before the City
Commission not known about or which could not have been reasonably anticipated
at the time of posting this agenda.
CONSENT: All matters under "Consent" are considered by the Authority
to be routine and will be enacted by one motion. Any Trustee may, however,
remove an item from consent by request.
a) Approval of Minutes of the Collinsville Municipal Authority Regular Meeting
of April 18, 2005.
b) Approval of disbursements and payroll.
c) Acknowledgement of receipt of D.E.Q letter concerning DWSRF Project Funding
d) Acknowledgement of receipt and agreement of terms outlined in letter from
D.E.Q. relating to consent order 03-241 (A).
1. City Manager Report.(Bob
City Hall & Fire/EMS building projects are on time & within budget.
Steel for city hall is about 30 days behind but is now expected next week.
Final finishing details were discussed with both contractors and the architect
and the intent is to match the Landplan drawings for the two blocks adjacent
to City Hall.
* Hope to have at least a rough 2005-06 city budget estimate in about 10 days
* Concern that news story speculating about potential combination of fire
and EMS Departments was premature. The study has not even been discussed at
a working session or been considered by the commission.
* Deadlines looming for SK&O cleanup along rail right-of-way. Two properties
(the coop and elevator buildings) have potential for being taken over by another
party but the Corporation Commission will not release SK&O from their
2. Discussion and possible action addressing stormwater drainage issue located
between 14th & 15th streets and South Street on a request by Virginia
and David King to appear. I only heard a bit of this
discussion as I left to cover the NHS meeting before it completed. Did hear
Bob Wolfram indicate that a clean up was in order but wanted to consider the
entire creek situation to prevent problems down stream if cleanup was not
well planned and implemented.--Ted
3. Request to address
Commission concerning update of Friends of the Collinsville Animal Shelter
(FOCAS) by Dr. Susan Babbitt. -- I missed this presentation
4. Request to address
Commission concerning engineering review fees assessed for the Stone Village
development, requested by Kyle Smalygo. -- I was back
in time for the end of this discussion. Kyle was concerned with a $1500 fee
to have his drawings reviewed by city engineers when he was months into a
major project and given no advance notice that these new fees would be assessed.
No action was taken.
5. Consideration and possible
action to approve City participation during the Fourth of July fireworks.
-- the commission approved a $3500 budget for fireworks
to be purchased by the city and set off by city employees. The event would
be in the City Park again.
6. Consideration and possible approval of contracting with Accurate Environmental
for water and waste water quality monitoring services. --
approved $250/mo operations assistance, training and testing for drinking
VI. Consideration of any new business, which can be considered an emergency,
to come before the Authority not known about or which could not have been
reasonably anticipated at the time of posting this agenda. --
POSTED 4/29/05, Karen
Randell-Clark, City Clerk