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Collinsville, Oklahoma

City Commission Minutes
For Mar. 21, 2005 Meetings (March 28 Release)
Subject to Approval at April 4th Meeting
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AT THE REGULAR SESSION OF THE MAYOR AND BOARD OF COMMISSIONERS OF THE CITY OF COLLINSVILLE, OKLAHOMA, HELD, MARCH 21, 2005 NOTICE OF WHICH WAS GIVEN BY AGENDA POSTED, MARCH 18, 2005, THE FOLLOWING MEMBERS WERE PRESENT:

Mayor Stan Sallee
Commissioner Pam Porter
Commissioner Bateman
Commissioner Overholt

Vice Mayor Rogers was absent.

Mayor Sallee called the meeting to order at 7:06 p.m.


The Consent Agenda was presented for approval:

1. Minutes of the City of Collinsville Regular meeting of March 7, 2005.
2. Disbursements and Payroll; Non-Dept Misc., $0.00; Municipal Court, $1,825.68; Police, $3,179.13; Animal Control, $109.54; Fire, $574.37; Street, $3,881.98; Vehicle Maintenance, $167.69; Sanitation Contract, $0.00; Recycling, $0.00; Park, $260.12; Cemetery, $155.34; EMS, $418.22; Capitol Improvements, $0.00; Payroll, for March #2 $26,760.91; Water & Electric Bonds $0.00 for a total all funds of $37,322.98.
3. Cemetery Deeds: Ernest and/or Shirley Harris as joint tenants with right of survivorship (8 spaces); Neil and/or Becky Stamper as joint tenants with right of survivorship (2 spaces).

Commissioner Overholt made a motion to approve consent agenda. Commissioner Porter seconded the motion.

YES: Overholt, Porter and Bateman.
NO: None. Motion carried.

UNFINISHED BUSINESS

1. City Manager Report.

ONG Franchise Renewal

No new activity to report. ONG still suggesting imposition of 2% gross receipts tax is way to move this forward.

CATV Franchise

We have received a draft of a proposed ordinance extending the franchise. The CATV Company has been sent a copy of City Charter provisions relating to granting of franchises for inclusion in a second draft of the ordinance. May possibly schedule this item for discussion on Commission meeting of April 4.

Metropolitan Environmental Trust (MET)

Mr. Michael Patton, Executive Director of MET, will be on April 4 agenda to briefly discuss role and mission of MET; recycling option for Collinsville and preliminary comments on his review of current sanitation contract.

RPF for City Auditor

Proposals to be opened by staff on March 28 with recommendation and presentation by recommend firm scheduled for April 4 agenda.

DEQ Consent Order

Whitlock summarized letter sent to DEQ and plan of action for the completion of consent order. Staff plans to meet with DEQ on 3/23/05 and make presentation at that time. Additionally, staff is mailing out Public Notice notifying water customers the increase of monitoring requirements and the violation of Federal drinking water standards due to the increase in the number of tests required. Collinsville did 4 tests a month and the new requirement is 5 tests a month.

2. Review, Discussion and possible action thereon on status of Collinsville Downtown, Inc. regarding renewal of existing contract and finances.

Whitlock stated that Vice-Mayor Rogers requested this item placed on agenda. Whitlock stated Rogers wants to find out when current contract expires and Collinsville Downtown, Inc.'s plan for funding. Renie Daugherty addressed Commission and questioned about history of the City of Collinsville with regards to the matching funds program. Mayor Sallee answered her questions. Wolfram concurred with Mayor. Commissioner Porter asked if Collinsville Downtown, Inc has prepared a budget yet. Daugherty stated she is in the process of preparing the budget and hopes to have it completed by April 1, 2005. Daugherty also stated she would come back before the Commission with the budget, a list of accomplishments, a presentation and proposal for the next year for further discussion of a contract. Mayor Sallee stated it would be premature for the city to commit funds at this time. Mayor thanked Daugherty.

3. Discussion and possible action thereon approving change order submitted by Helterbrand Builders on City Hall Project.

Whitlock mentioned that this was approved in concept at the last meeting. Commissioners discussed the possibility of have city employees do the work. Whitlock addressed their concerns and stated that process would take too long. Whitlock reiterated that sufficient funds were available in the Vision budget for this project.

Motion made by Commissioner Overholt approving change order submitted by Helterbrand Builders on City Hall Project.

YES: Overholt, Bateman and Porter.
NO: None. Motion carried.

4. Discussion and possible action thereon on declaring Kiwanis building located in City Park and EMS building surplus to city and authorizing disposal.


Whitlock requested to send out RFP's for the destruction of these two buildings for materials only. Whitlock recommended giving this a try. He stated the approximate cost for demolition would be $30,000.

Motion made by Commissioner Bateman to declare Kiwanis building and EMS building surplus to city and authorizing disposal. Commissioner Porter seconded the motion.

YES: Bateman, Porter and Overholt.
NO: None. Motion carried.


5. Discussion and possible action thereon on selecting a telephone system for new City Hall and Fire/EMS buildings.

Bob Wolfram referred Commission to supporting documentation in agenda packets. Wolfram also introduced Barbara Howard with SBC. Wolfram recommended SBC to Commission for our telephone system needs. Howard gave Commission an overview of equipment and cabling recommended for the Fire/EMS and City Hall buildings and stated the equipment and cabling is compatible for future upgrades. Howard explained warrantee and stated that SBC would provide training and install the equipment and cable. Mayor Sallee questioned Howard about voice over IP. Howard explained this service. Commissioner Bateman questioned if staff had any other bids. Whitlock stated that they did receive a quote from Valor which was approximately $2000.00 less; however, he was more comfortable going with SBC. Wolfram concurred with Whitlock and further reiterated the longevity of SBC. Commissioner raised questions such as if there was money in the budget and number of telephone sets in each building. Each questioned was addressed by a member of staff.

Motion made by Commissioner Overholt to approve SBC as vendor for telephone system for new City Hall and Fire/EMS buildings with a cost not to exceed $24,999 for equipment and approve cable installation for both buildings with a cost of $7255.00. Commissioner Bateman seconded the motion.

YES: Overholt, Porter and Bateman.
NO: None. Motion carried.

6. PUBLIC HEARING CZ-157: Public hearing and consideration of possible approval of Zoning Ordinance 758 on a request to rezone property generally located west of Herald Elementary School and north of 126th St. N., from AG Agriculture District to RS-3 Single Family Residential District for single-family dwelling uses per Sections 400.1, 410, 430.1 and 1530 if the Collinsville Zoning Code. The subject property is located in Section 32 Township 22 North, Range 14 East and consists of 75.15 acres.


Wolfram stated this item went before Planning Commission on the 17th and their recommendation is to adopt zoning ordinance. Wolfram gave background information to Commission concerning the ordinance and location of property. Mayor Sallee stated this is a public hearing and opened the floor to public comment. No public comment. Public hearing was closed.

Motion made by Commissioner Overholt to approve Zoning Ordinance 758. Commissioner Bateman seconded the motion.

YES: Overholt, Bateman and Porter.
NO: None. Motion carried.


7. Discussion and possible approval of Emergency Clause pertaining to Ordinance 758.


Motion made by Commission Overholt to approve emergency clause pertaining to Ordinance 758. Commissioner Bateman seconded the motion.

YES: Overholt, Bateman and Porter.
NO: None. Motion carried.

Mayor Sallee excused himself from meeting at 7:50 pm. Commissioner Porter took charge of meeting.

8. PUBLIC HEARING CA-158: Public Hearing and consideration of possible approval of Zoning Ordinance 759 on a request to rezone property generally located west of Blackjack Land, S/SE of E. Cedar St. and north of 146th St. N. (Broadway-SH. 20), from AG Agriculture District to RE Residential Estates District for single-family dwelling uses per Sections 400.1, 410, 430.1 and 1530 of Collinsville Zoning Code. The subject property is located in Section 19 Township 22 North, Range 14 East and consists of 50.95 acres.


Wolfram referred Commission to documentation in their agenda packets. Wolfram gave background information and describes property location. Wolfram states a recommendation came from Planning Commission for approval and that ordinance is within comprehensive plan and rezoning is appropriate. Commissioners questioned exact location of proposed residential estates, location of entry and exits and if a traffic study will be done. George Sallee addressed each question.

Commissioner Porter stated this is a Public Hearing and opened up floor to public comment. Jim Lambert, Collinsville citizen, ask about the number of houses and what street would be into the opening of the development. Judy Lambert, Collinsville citizen, also voiced her concerns about traffic. George Sallee addressed their questions and concerns. There being no further comment from the public, the public hearing was closed.

Motion made by Commission Overholt to approve zoning Ordinance 759. Commissioner Bateman seconded the motion.

YES: Overholt and Bateman.
NO: None. Motion carried.

9. Discussion and possible approval of Emergency Clause pertaining to Ordinance 759.

Motion made by Commission Overholt to approve emergency clause pertaining to Ordinance 759. Commissioner Bateman seconded the motion.

YES: Overholt and Bateman.
NO: None. Motion carried.

Mayor Sallee returned to meeting @ 8:00 pm.


10. FIRST READING OF ORDINANCE 760- First reading of an ordinance relating to Corridor and Main Street Theme Appearance District design review policy, process, procedure and guidelines within designated corridors within the City of Collinsville. No action is requested. This item will be discussed and considered for possible approval following public comments at the April 4, 2005 regular City Commission Meeting.

Wolfram handed out to Commission additional information about Ordinance and explained to Commission that this was the first reading of Ordinance 760. Wolfram explained that 760 defines the corridors and theme districts that this ordinance would cover. Commissioner Overholt questions why the west corridor was not included. Wolfram stated that west could also be included through a future amendment to ordinance.


11. FIRST READING OF ORDINANCE 761- First reading of an ordinance relating to Corridor and Main Street Theme Appearance District design review policy, process, procedure and guidelines within designated corridors within the City of Collinsville. No action is requested. This item will be discussed and considered for possible approval following public comments at the April 4, 2005 regular City Commission Meeting.

Wolfram states that this is the first reading for Ordinance 761 which sets review standards and policies for corridors. Wolfram stated that a Public Hearing is scheduled for 4/4/05 on this ordinance.

12. Transmittal to Commission of the Collinsville Master Plan and the 2030 Comprehensive Plan Notebook. (For Information Purposes Only).

Wolfram handed out Collinsville Master Plan notebooks to Commission. Mayor mentioned that he plans on having a work session with Commissioners to review plan.


EXECUTIVE SESSION

1. Consideration and possible action to go into Executive Session to discuss and possibly take action on the following: Confidential communication with City Attorney regarding pending investigations, proceedings, claims and litigation as allowed by O.S. 25, 307 (b) (4).

· John Tattershall

Commissioner Porter made a motion to go into executive session. Commissioner Bateman seconded the motion.

YES: Porter, Bateman and Overholt.
NO: None. Motion carried.

Board went into executive session at 8:35 pm. Board returned from executive session at 9:20 pm.

2. Possible actions on any matter considered in executive session.

No action taken.

NEW BUSINESS

Consideration of any new business, which can be considered an emergency, to come before the City Commission not known about or which could not have been reasonably anticipated at the time of posting this agenda.

Chief Annis updated Commission on incident that occurred over this past weekend when officer made a routine traffic stop. No other new business. There being no further business, the meeting was adjourned at 9:20 pm.

===================== CMA below:

AT THE REGULAR SESSION OF THE COLLINSVILLE MUNICIPAL AUTHORITY OF THE CITY OF COLLINSVILLE, OKLAHOMA, HELD MARCH 21, 2005 NOTICE OF WHICH WAS GIVEN BY AGENDA POSTED MARCH 18, 2005 THE FOLLOWING MEMBERS WERE PRESENT:

Chairman Stan Sallee
Trustee Pam Porter
Trustee Melodie Bateman
Trustee Brad Overholt

Vice Chairman Gail Rogers was absent.

Chairman Stan Sallee called the meeting to order at 7:02 p.m. and led the flag Salute. Chairman Sallee asked audience to continue standing for a moment of silence in memory of Tim Myers, city employee, who passed away earlier today.

The Consent Agenda was presented for approval:
1. Minutes of the Collinsville Municipal Authority Regular Meeting of March 7, 2005.
2. Disbursements and Payroll; Administration, $3,981.19; Parks/Swim Pool, $0.00; Electric Operations, $4,568.46; Street, $0.00; Civil Defense, $225.00; Building/Code Enforcement, $72.53; Sanitation/Recycling, $22,160.25; Buildings, $0.00; Community Planning, $229.25; Non-Dept Misc. $225.72; Professional Services, $0.00; Insurance, $13,549.44; Water/Sewer Distribution, $31,041.30; Water/Sewer Treatment, $21,875.21; Payroll for March #2 $16,328.51; Electric and Water Bonds, $28,131.44; for a total all funds of $142,388.30.

Trustee Porter questioned the changes made to the corrected claims register. City Clerk, Randell-Clark, stated that a claim for Oklahoma Water Resource Board for $30,149.14 for loan payment had been added to the register. Trustee Bateman questioned the claim for weed killer for Street Dept in comparison to claim for weed killer for Park Dept. Bateman voiced her concern in the price difference. Whitlock explained that the weed killer ordered by Street Dept was a concentrate and would last longer. Bateman also questioned the claim in Cemetery Department for rental of nail gun compressor as to why the cost was so high. Whitlock stated he would follow up with Department Head on this claim.

Motion was made by Porter and seconded by Bateman to approve the Consent Agenda in its entirety.

Roll Call:

AYE: Porter, Bateman, Overholt and Sallee.
NAY: None. Motion carried.

No unfinished business.

Consideration of any new business, which can be considered an emergency, to come before the Authority not known about or which could not have been reasonably anticipated at the time of posting this Agenda.

No new business. There being no further business the meeting was declared adjourned at 7:06 p.m.


ATTEST:

_______________________
Karen Randell-Clark, Secretary

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