City Commission Meet -- July 5, 2005 -- Collinsville, OK -- www.cvilleok.com

The Collinsville City Commission met Tuesday, July 5th at 7pm (at the City Hall Annex, 1126 West Main) for a special meeting of the City Commission.

City Commission:

III. Roll Call. (all present)
Mayor Stan Sallee ___
Vice Mayor Gail Rogers ___
Commissioner Pam Porter ___
Commissioner Melodie Bateman ___
Commissioner Brad Overholt ___

IV. CONSENT: All matters under "Consent" are considered by the City Commission to be routine and will be enacted by one motion. Any Commissioner may, however, remove an item from consent by request.
1. Approval of Minutes of the Collinsville City Commission Regular Meeting of June 20, 2005 and Special Meeting of June 22, 2005.
2. Approval of disbursements and payroll.
3. Approval of Surety Bond for Karen Randell-Clark, appointed City Treasurer.
--Approved

V.UNFINISHED BUSINESS

1. Consideration and possible approval of Ordinance 767 amending the employee retirement system. --Approved: 2 changes
...a) Changed payout from 2.25% to 2.65%
...b) Allow up to 4% employee contribution (had been 2% max) with an additional 1.09% contribution by the city for those contibuting 4%.

2. Consideration and possible approval of Emergency Clause pertaining to Ordinance 767. -- Approved

3. Consideration and possible approval of Ordinance 762 amending section 17, chapter 6 of code of ordinances by adopting section 17-601 providing that property owners utilizing sanitary sewer system shall be responsible for maintenance of their lines and connections. -- Approved -- this ordinance was to clarify what the city could ask citizens to do to keep their private sewer lines in proper working condition. This was driven in part by a smoke test conducted more than 3 years ago that showed 108 lines that were potentially allowing infiltration of ground water and mud into the sewer mains. The ordinance wording had been OK'd by the DEQ which has the city under a consent order for a number of improvements. A letter to individuals with potential sewer line problems would be the first step. They would be asked for their cooperation in repairing the line and options would be made available for those with financial hardships.

4. Consideration and possible approval of Emergency Clause pertaining to Ordinance 762. --Approved

5. Consideration and possible approval of annual renewal contract with Crawford and Associates to provide accounting and consulting services in order to complete FY 04-05 Financials. -- Approved ... continuation of the independent consultion about 90% complete with the auditor changeover (with fees of $100/hour when requested).

6. Discussion and possible approval of Final Draft of revised Employee Personnel Manual to become effective July 15, 2005. (See supplement). --Approved

7. Discussion of processes of appointing a personnel board as outlined in City Charter. -Discussion only No Action to be taken.-
Apparently the city used to have this 3-member board for grievance resolution in the past but it had not been used recently. The mayor and commissioners may start considering possible candidates at their next worksession (possible July12th).

8. Discussion concerning Ad Valorum Tax Base in the City of Collinsville. -Discussion only No Action to be taken.-
This informal discussion indicated the commission would be willing to work with the school district to help minimize any potential impact to ad valorum tax changes if the city were running the natural gas franchise instead of ONG. Fee reductions were one potential option mentioned by the Mayor. Mayor Sallee also stated that the school (which paid about $50,000 in utility bills to ONG last year) received about $10,900 in ad valorum tax from ONG in 2004 for the city limit valuation.

VI. EXECUTIVE SESSION

1. Consideration and possible action to go into Executive Session to discuss and possibly take action on the following:

A. Discussions concerning the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee as allowed by O.S. 25, 307 (b) (1).

· City Clerk/Treasurer Annual Performance Review per contract agreement. -- a salary increase was approved

B. Confidential communication with City Attorney regarding pending investigations, proceedings, claims and litigation as allowed by O.S. 25, 307 (b) (4).

· Fire contract negotiations -- contract was approved

VI. NEW BUSINESS -- none

POSTED 7/1/05 Karen Randell-Clark, City Clerk

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Municipal Authority :

III. Roll Call. (all present)
Chairman Stan Sallee ___
Vice Chairman Gail Rogers ___
Trustee Pam Porter ___
Trustee Melodie Bateman ___
Trustee Brad Overholt ___

IV. CONSENT: All matters under "Consent" are considered by the Authority to be routine and will be enacted by one motion. Any Trustee may, however, remove an item from consent by request.
a) Approval of Minutes of the Collinsville Municipal Authority Regular Meeting of June 20, 2005
b) Approval of disbursements and payroll.
--Approved

V. UNFINISHED BUSINESS

1. City Manager Report.

TEA-21 Main Street Enhancement Grant -- city representatives will attend a July 29th Grantee Workshop in OKC (along with 43 other grant winners) to learn the next steps in the process having been announced as a grant winner June 6th.
Fire/EMS building is completed and occupied. The builder and architect should hammer out loose ends before final acceptance July 18th. The project came in on budget. Some additional landscaping may also fit within the budget.
An alternative downtown building facade grant for $25,000 has been received and will be administered by American Bank of Oklahoma and Collinsville Downtown Inc.
A July 12 engineering report to the ODEQ will provide feedback on possible acceptance of a disc filter treatment option being studied for allowing expanded capability of Collinsville existing water treatment plant.
The 1st SK&O deadline for railroad right of way cleanup has passed and an inspection by the State Corporation Commission is anticipated.
A new Collinsville recycling plant location is being studied and donated equipment from Sapulpa may help get things started again (along with an agreement with M.E.T.).
Two city employees attended 2-day natural gas training classes.
numerous other topics ...

VI. EXECUTIVE SESSION

1. Consideration and possible action to go into Executive Session to discuss and possibly take action on the following:

Confidential communication with City Attorney regarding pending investigations, proceedings, claims and litigation as allowed by O.S. 25, 307 (b) (4).

· 2 MG Standpipe (Treated water storage)
-- No Action taken

VII. Consideration of any new business, which can be considered an emergency, to come before the Authority not known about or which could not have been reasonably anticipated at the time of posting this agenda. -- none